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Accounting Assistant

Company: University Prep
Location: Seattle
Posted on: December 5, 2019

Job Description:

Location: University Prep - Seattle, WAPosition Type: Part-Time Hourly Non-ExemptDegree Type: High SchoolShift Type: DayCategory: Admin - ClericalSchedule: 20 Hours/week, year-round

When Needed: Immediately

University Prep is seeking a talented and well-organized Accounting Assistant to help us advance our vision of being an inclusive community of learners that provides an outstanding education for each individual in a diverse student population. We are looking for someone who can work effectively, independently as well as part of a team. We are looking for staff and faculty who share our belief that a culturally rich and inclusive school community provides students with the best possible environment for a quality education. If that sounds like you, we'd like to hear from you. Salary is competitive with public and independent schools. University Prep offers an excellent benefits package, opportunities for professional development, and an extraordinary work environment.

Who We Are:

University Prep is an independent 6-12 school located in an urban residential section of Seattle, WA, one of the country's most diverse and dynamic cities. We are a strong and vibrant community of students, families, faculty, staff, and alumni who collaboratively create an exceptional educational experience for every student. The school is a place of great teaching and joyful learning; a community that joins together to raise up our children to be caring and productive adults; a place where all students and families have equitable access to all the school has to offer, and a place where we aspire for every family and student to feel equally enfranchised and at home. To us, diversity and inclusivity are not addenda; they are embodied in all facets of our school culture. University Prep believes that our shared values of integrity, respect, and responsibility are essential to accomplish our mission of developing each student's potential to become an intellectually courageous, socially responsible citizen of the world.

Job Summary:

Under general supervision, and working directly with the AP/AR Specialist and Payroll/HR Specialist, the Accounting Assistant processes data into the accounts payable system while maintaining AP files, assists in maintaining the student billing system and assists in payroll & benefits processing.

Specific Responsibilities:

  • Processes accounts payable transactions:
    • Processes AP documents; Ensure proper approvals and expense coding and inputs documents into accounts payable system
    • Assembles check documentation, prepares checks for signing, and mails checks
    • Reviews faculty/ staff monthly credit card statements, collects receipts, sends reminders as needed
    • Maintains annual vendor/check payment files and organizes files to be sent to offsite storage
    • Reconciles and processes Petty Cash on a monthly basis or as needed
    • Performs other AP and Payment Processing duties as assigned
    • Accounts receivable:
    • Assists in maintaining the Veracross billing platform, including clearing failed payments and uploading transactions to MIP accounting software
    • Performs other AR duties as assigned
    • Payroll and Human Resources data collection:
      • Collects and organizes faculty absence reports; inputs exception hours into Paycom
      • Sends monthly reminders to faculty/staff for timecard recording/approving deadlines
      • Meets with new employees (including student workers) to go over new employee/employment verification forms and adds new employees to payroll and benefit vendors
      • Provides Paycom training and support to faculty and staff
      • Tracks faculty/staff Sexual Abuse Prevention Training, Fingerprint checks, and other required HR tasks
      • Assists in printing, issuing, collecting, and sorting faculty contracts (April - June) and coaching contracts
      • Assists with monthly HSA, FSA, 401k, deduction reports
      • Assists with annual wellness fair, benefits open enrollment and other HR events
      • Performs General Ledger analysis as needed
      • Processes employment verification requests
      • Performs other Payroll and HR duties as assigned
      • General:
        • Provides excellent customer service and is flexible in dealing with others
        • Maintains 100% confidentiality at all times
        • Establishes and cultivates community relations by maintaining open dialogue with all of the school's constituencies
        • Actively participates in the full life of the school
        • Vigorously engages in their own professional development; is a life-long learner who enhances their skills, using state-of-the-art technologies to maintain high standards of performance to efficiently and effectively produce work products
        • Is familiar with and complies with all policies and regulations as put forth in the school's documents
        • Since safety and security are everyone's responsibility, takes all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials and facilities
        • Performs other duties as assigned Qualifications

          Required Education & Experience:
          • High School Diploma or GED required
          • Associates degree with Business/Accounting emphasis, or equivalent experience required
          • Bachelor's degree from an accredited four-year college or university a plus
            • 3+ years' experience in Accounting/Finance/Business Office required

              Required Knowledge, Skills & Abilities:
              • Excellent verbal and written communication skills
              • Strong attention to detail
              • Strong analytical skills, self-motivation, creativity and the ability to work with minimal supervision
              • Strong problem solving skills
              • Ability to be a team player
              • Ability to work and communicate well with all levels of faculty and staff
              • Ability to work and communicate well with students and their parents
              • Ability to maintain confidential information
              • Flexibility, maturity and a sense of humor
              • Proficient at working in a Microsoft Windows environment (Windows 7 or higher), using Office (version 2010 or higher), including Outlook; ability to master common automated systems for record keeping, and confidently learn new technology; Experience with school-focused technology (Veracross) is a plus
              • Ability to talk on the phone
              • Ability to sit and keyboard up to 8 hours per day

                Thank you for your interest in this position and in University Prep.

                Position open until filled. No phone calls or drop-ins please.


                This description is intended to describe the general content of and requirements for the performance of this position.

                It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.


Keywords: University Prep, Seattle , Accounting Assistant, Accounting, Auditing , Seattle, Washington

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