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Admin III, Business Administrator

Company: YMCA of Greater Seattle
Location: Seattle
Posted on: February 16, 2020

Job Description:

OverviewJob SummaryWe have an awesome opportunity for the critical position of--Business Administrator.-- In this role, you will manage and oversee branch business and financial functions/systems and provide oversight of all branch business operations.--You will ensure that appropriate internal controls are in place and accounting procedures are followed. --You will work closely with the Branch Executive Director regarding all business and financial branch operations and assist with branch budget development/oversight and administrative support for the YMCAs annual fundraising efforts.Responsibilities

  • Develop and ensure branch administrative processes, practices, guidelines and workflows for administrative, program and department staff are implemented.
  • Manage accounts payable systems and purchase orders, monitoring deposits and weekly cash reports, assisting auditors as needed, and ensuring adherence to all financial guidelines. Prepare appropriate related reports.
  • Manage the purchase, maintenance, programming and upkeep of office equipment including telephone system, fax machines, copy machine and printers, as well as all other office machines.
  • Orders office supplies and maintains branch program statistics.
  • Provide leadership and administrative support to the branch and Association annual fundraising, including event coordination, record-keeping, materials production, monthly billing to donors, and thank your communication. May also provide similar leadership and support to other major branch events.
  • Assist Branch Executive in reviewing financial statements and in preparing variance reports. Distribute monthly financial statements. Develop, implement and manage budgets for assigned departments.
  • Hire, train, and supervise assigned staff and volunteers to ensure proper business functions are completed in accordance with all guidelines.
  • Provides information and administrative support to programs. Assures good communication between program sites and office.
  • Provide general administrative support to Branch Executive for board/committees; attends as needed.
  • Maintain calendar of all branch deadlines.
  • May process branch Human Resources related paper work.
  • Other related duties as needed.--Who are you?If you're the right candidate for the job you thrive on challenging assignments and pride yourself on efficiently managing a high volume of work without quality suffering. You are always stepping up to offer support at the first sign it's needed.-- You are proficient in using Microsoft Office Suite and are comfortable with using data management software. You can strike a balance between completing administrative tasks and helping others to learn and succeed.-- You have the ability to oversee day-to-day operations of a dynamic work environment with the ultimate focus of providing a positive experience for all who are involved.Qualifications
  • Two years or more of college in a related field (accounting, finance, business management.) or equivalent education/experience. Four years of education/experience preferred.
  • Three or more years of related experience including financial procedures, customer service, office management, and/or accounting/bookkeeping.
  • One years or more experience in supervising staff preferred.
  • Advanced knowledge of/experience with Microsoft Office Suite--You'll be a great fit for the Seattle Y if you:
  • Thrive on working in a collaborative environment
  • Are very adaptable
  • Have high ownership and strong work ethic
  • Are a great problem solver who can think on your feet
  • Truly enjoy being of service to people
  • Like being part of a team that cares about one another as people and enjoy working together
  • Want to know that the work you do contributes to building a better, stronger community for allAt the Seattle Y, we are an inclusive organization of--people with a shared commitment to nurture the potential of youth, promote healthy living, and foster social responsibility. We also believe in supporting--the wellbeing of our employees and offer a free Y membership as a benefit--of employment.--Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities.----The YMCA of Greater Seattle is an equal opportunity employer committed to diversity, inclusion, and equity. We are a drug & alcohol-free workplace; all job offers are contingent on results of a background check and drug screening, including screening for marijuana.record-keeping, accounting/bookkeeping, cash reports,

Keywords: YMCA of Greater Seattle, Seattle , Admin III, Business Administrator, Accounting, Auditing , Seattle, Washington

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