Accounts Payable Specialist - WISErg / A green job

Company: WISErg
Location: Redmond
Posted on: February 16, 2020

Job Description:

TITLE:----Accounts Payable Specialist----REPORTS TO:----ControllerLOCATION:----Redmond, WA---- -- -- -- -- ------About WISErgWISErg Corporation (WISErg), based in Redmond, WA, is a fertilizer products Company established in 2010. It has developed and distributes a new generation of fertilizer products in the United States and Mexico. Commercial growers use the Companys products to increase production yields, improve crop quality, boost plant tolerance to environmental stresses, decrease water use, and improve soil health. The Companys products are based on food waste sourced from grocery stores and manufactured in a patented zero-waste process, retaining greater than 90% of the nutrient value from food.The Company is entering its fifth year of commercial sales and has an aggressive domestic and international growth strategy. WISErg recently closed on a round of financing to fund this strategy.--Job Summary--The Accounts Payable Specialist oversees all transactions related to global accounts payable for this rapidly growing entity. The successful candidate will be responsible for processing vendor invoices, credit card charges, and employee expense reimbursement reports for US and Mexico entities. This individual is a member of the Companys finance team, reporting to the Controller. The successful candidate will embrace the Companys goal to deliver exceptional customer and vendor experiences, enjoy the dynamics of rapidly growing sales operations, and will interact daily with his / her colleagues from various departments (logistics, R&D, sales, production, marketing, etc.) in the Companys Redmond and Mexico production facilities. We have a small office, so this position also includes duties of a Receptionist. As a Receptionist, the successful candidate will be the front of house and first point of contact for external visitors.--Essential Duties and ResponsibilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily.----Duties include but are not limited to the following:--(Management reserves the right to add or modify the duties and responsibilities at any time.)

• Oversee the Companys transactions related to global accounts payable for US and Mexico entities
• Match vendor bills with purchase orders
• Review all vendor bills for appropriate documentation and approval prior to payment
• Ensure accurate coding of vendor bills in the general ledger in QuickBooks
• Reconcile vendor statements, communicate with vendors regarding billing questions and discrepancies
• Prioritize bills according to cash discount potential and payment terms
• Process payments to vendors via ACH, wire, credit card, checks, etc.
• Audit and process credit card bills and assign them to the proper expense categories in QuickBooks
• Match credit card charges with the respective receipts
• Audit and process employee expense reports in Expensify and assign expenses to the proper expense categories in QuickBooks
• Audit and process Amazon purchases and assign them to the proper expense categories in QuickBooks
• Respond to all vendor inquiries
• Maintain vendor files and documentation thoroughly and accurately in accordance with company policy
• Process vendor credit applications
• Submit reseller permits and sales tax exemption certificates to vendors
• Monitor the Companys credit limits with vendors
• Process check requests--
• W-9 and 1099 maintenance
• Create monthly and other periodic reports summarizing the Companys spending in various categories (logistics, marketing, R&D, etc.)
• Perform monthly flux analysis and investigate variances outside of budget and expectations
• Assist in month-end closing and annual audit--
• Assist in inventory counts
• Work closely with other members of the accounting team to ensure accuracy in inventory maintenance--
• Make accrued expense journal entries
• Ensure all monthly/annual forms with tax and other regulatory authorities are filed timely (i.e., City of Seattle, city of Redmond, City of Issaquah, City of Bellevue, City of Olympia, Washington state, King County, California State, etc.)
• Manage email boxes:--,--
• Greet and direct visitors in the lobby to the respective WISErg employee
• Check and distribute mail each day
• Receive and process all incoming phone calls to the main phone line and the accounting phone line
• Receive and dispatch deliveries
• Take and ensure messages are passed to the appropriate staff member on a timely basis
• Perform ad-hoc administration duties
• Assist with other projects as needed--
• Exhibit an eagerness to understand the complexities of the business and how this area fits into the whole----Requirements
  • One to three years in a similar role
  • Bachelors degree in accounting or accounting certificate preferred
  • Excellent oral and written communication skills
  • Must be an exceptional multitasker
  • Strong interpersonal, analytical and organizational skills
  • Willingness to seek answers and resolutions--
  • Willingness to adapt with a flexible and adaptable outlook----
  • Proficiency with Microsoft Office suite of products (Excel in particular)
  • Experience with QuickBooks Enterprise, Expensify, ADP, or similar sets of products are considered a plus----
  • Comfort working with data sets to populate reports, data uploads/downloads----
  • Proficiency in Spanish considered a definite plus----
  • Basic knowledge of GAAP including a concept of accrued expenses
  • Basic level understanding of the concepts of internal control design and operational efficiency
  • Must be comfortable working independently in a fast-paced work environment with shifting priorities and deadlines with emphasis on accuracy and timeliness
  • Must be comfortable working in an office next to the manufacturing facility
  • Must be curious, open-minded and detail-oriented
  • Must be comfortable receiving and giving feedback including constructive feedback
  • Must have strong work ethics and a positive attitude
  • Must be well organized and a self-starter
  • Strong time management skills
  • Strong customer service skills
  • Willingness to perform additional responsibilities upon the requestCompensation and BenefitsWISErg offers a competitive compensation and benefits package, including base salary, stock options, PTO, paid holidays, employer-paid health/vision/dental, long-term disability, and short-term disability plans. The Company also offers a 401(k) plan for employee contributions.-------------------------------- --

Keywords: WISErg, Seattle , Accounts Payable Specialist - WISErg / A green job, Accounting, Auditing , Redmond, Washington