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Senior Assistant, IT

Company: The Bill & Melinda Gates Foundation
Location: Seattle
Posted on: October 17, 2020

Job Description:

Group SummaryDo you believe technology can improve lives around the world? We do! We are Information Technology at the Gates Foundation. A creative, dynamic group of technologists determined to help change the world by unleashing the power of digital platforms to modernize the core work of the foundation. Bring your creative thinking to our tight knit, energetic team to help us achieve our mission.

Leadership & Culture

Our culture shapes our choices about what we do and how we do it. We believe that energized people, working well together, fueled by great leadership in an inclusive environment can do extraordinary things. We expect foundation employees to intentionally and consistently embody our four agreements; show respect, offer trust, be transparent, and create energy.Position SummaryYou are a creative, thoughtful, and curious colleague with a demonstrated ability to work in with agility, efficiency, and diplomacy in a dynamic environment. The role of the Senior Assistant in Information Technology provides administrative and organizational support for the Office of the Chief Information Officer and Senior IT Leaders.Core Responsibilities



  • Complex calendar management for multiple principals.
  • Communications and data management including but not limited to drafting and editing internal communications, creating presentations, and management of the team SharePoint site.
  • Facilitate and coordinate planning and logistics for events, meetings, conferences, retreats and presentations.
  • Basic financial duties including expense, budget and invoice reconciliation.
  • Arrange travel plans, itineraries, business visas, and necessary documents for travel-related meetings.
  • Work on division specific special projects as needed.
  • May determine methods & procedures on new assignments and may provide guidance to IT team members.



    Core Knowledge & Skills



    • Experience managing confidential information and using discretion.
    • Critical thinking, problem-solving skills, and continuous improvement mindset.
    • Excellent oral and written communication skills; must be able to communicate effectively with internal and external contacts, maintain a customer-centric approach, and have the ability to adjust to a wide variety of working styles.
    • Proficient with entire MS Office Suite, MS Teams, SharePoint, and knowledge of basic accounting.
    • Ability to understand organizational priorities and how they align with the strategy and goals of the department/division.



      Education & Experience



      • Bachelor's degree (or equivalent work experience) with 3+ years of experience preferred.


        As part of our standard hiring process for new employees, employment with the Bill and Melinda Gates Foundation will be contingent upon successful completion of a background check.

        The Bill & Melinda Gates Foundation is dedicated to the belief that all lives have equal value. We're committed to creating a workplace where employees thrive both personally and professionally. We also believe our employees should reflect the rich diversity of the global populations we aim to serve-in race, gender, age, cultures and beliefs-and we support this diversity through all of our employment practices.

        All applicants and employees who are drawn to serve the mission of the Bill & Melinda Gates Foundation will enjoy equality of opportunity and fair treatment without regard to:

        * Race

        * Color

        * Age

        * Religion

        * Pregnancy

        * Sex

        * Sexual Orientation

        * Disability

        * Gender Identity

        * Gender Expression

        * National Origin

        * Genetic Information

        * Veteran Status

        * Marital Status

        * Prior Protected Activity

Keywords: The Bill & Melinda Gates Foundation, Seattle , Senior Assistant, IT, Accounting, Auditing , Seattle, Washington

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