Senior Billing Specialist

Company: Dowbuilt
Location: Seattle
Posted on: February 22, 2021

Job Description:

Dowbuilt is a construction company that was founded by top Pacific Northwest builders Jim Dow and George Schuchart in 2004, and now our talented teams can be found throughout WA, CA, HI, FL, and NY. We focus on one-off projects like cutting-edge, innovative new construction, challenging remodels and additions as well as home service - all of which require precision and impeccable attention to detail. The culture at Dowbuilt is one of care. Care for our people, care for our clients, care for the craftsmen we partner with - all resulting in care for the incredible designs we bring to life. While our employees' skill level and experience vary from entry level to mastery, all share an inspiring work ethic and passion for the build.The Senior Billing Specialist will manage monthly AR and Billing processes. This role requires precise attention to detail, strong communication and organization skills, with the ability to problem-solve within multiple systems. The Sr. Billing Specialist supports internal and external customers, ensuring complex invoices are created and reviewed timely. Performs invoice preparation, audits, adjustments, and assists in month-end accounts receivable activities.Responsibilities and Duties:* Develop and maintain a high level of customer service* Develop and maintain a high level of trust with project managers, project engineers, owners & employees by timely responding to inquiries* Maintain discretion and confidentiality of Company and client information* Apply caution in providing appropriate information by gaining an understanding of the underlying need for the information and how it pertains to the requesting party* Actively participate in and help shape the development of procedures related to this position as the business changes* Seek out, identify, and suggests cost saving opportunities* Assist in the development, implementation and maintenance of internal controls for purposes of safeguarding company assets as well as providing accurate and efficient information* Review and recommend modifications to accounting systems and procedures* Provide input into department's goal setting process* Possess an expert understanding of the Company's organizational structure and operating divisions pertaining to the billing & AR cycle and related chart of accounts* Possess an expert understanding of construction contract terms, construction estimates and the utilization of billable and non-billable cost codes pursuant to the Department's standards and procedures* Possess an expertise in the Sage Billing, Contracts & Accounts Receivable modules* Possess an understanding in job cost, work in progress, and revenue recognition principles* Possess an understanding of gross receipts and use tax principles, related tax rates and reporting obligations under various states and jurisdictions, referring to the CFO for support in technical interpretations* Provide training and support to accounting staff & PM/PE user group in reference to the Company's contract maintenance, billing & accounts receivable systems* Manage the monthly billing cycle, pursuant to the department's standards & procedures, of which may change from time to time.* Manage the AR closing cycle and related general ledger account reconciliations, including revenue, accounts receivable, and deposits while meeting closing deadlines* Prepare AR certification and borrowing base certificates for Controller review* Maintain contract template revisions log and contract logs* Additional duties: due to the cyclical nature of the billing cycle, other duties will be assigned based on employees interest and department needs, of which may change from time to timeQualifications And Skills* Associates degree in accounting or higher degree* 3 years minimum accounting experience - construction industry preferred* At least one year of experience in high volume as well as more detailed contract billing and contract review role* Excellent verbal and written communication skills with a knack for getting information across in a clear and succinct way; must be able to communicate clearly and effectively with a wide variety of people* Excellent organizational skills and high attention to detail* Data processing and retrieval dexterity in working with multiple financial applications* Excellent analytical skills* Aptitude for numbers and quantitative skills* Work independently as well as part of a team* Work under pressure in meeting tight deadlines* Receive and provide constructive feedback, objectively* Self-reliant and resourceful in problem solvingEssential Functions* Ability to work minimum office hours of Monday - Friday 8:00am - 4:30pm, not including commute time. Work will be performed from the Dowbuilt main office. Hours may vary depending on monthly accounting cycle and deliverable deadlines. * Must have reliable transportation to get to/from work safely and on time* Must comply with Dowbuilt's drug and alcohol policy * Demonstrates discretion and treats all proprietary company information as strictly confidential outside, and in some cases within, the companyPowered by JazzHRVXxaPtmxia

Keywords: Dowbuilt, Seattle , Senior Billing Specialist, Accounting, Auditing , Seattle, Washington