Senior Billing Specialist
Company: Dowbuilt
Location: Seattle
Posted on: February 22, 2021
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Job Description:
Dowbuilt is a construction company that was founded by top
Pacific Northwest builders Jim Dow and George Schuchart in 2004,
and now our talented teams can be found throughout WA, CA, HI, FL,
and NY. We focus on one-off projects like cutting-edge, innovative
new construction, challenging remodels and additions as well as
home service - all of which require precision and impeccable
attention to detail. The culture at Dowbuilt is one of care. Care
for our people, care for our clients, care for the craftsmen we
partner with - all resulting in care for the incredible designs we
bring to life. While our employees' skill level and experience vary
from entry level to mastery, all share an inspiring work ethic and
passion for the build.The Senior Billing Specialist will manage
monthly AR and Billing processes. This role requires precise
attention to detail, strong communication and organization skills,
with the ability to problem-solve within multiple systems. The Sr.
Billing Specialist supports internal and external customers,
ensuring complex invoices are created and reviewed timely. Performs
invoice preparation, audits, adjustments, and assists in month-end
accounts receivable activities.Responsibilities and Duties:*
Develop and maintain a high level of customer service* Develop and
maintain a high level of trust with project managers, project
engineers, owners & employees by timely responding to inquiries*
Maintain discretion and confidentiality of Company and client
information* Apply caution in providing appropriate information by
gaining an understanding of the underlying need for the information
and how it pertains to the requesting party* Actively participate
in and help shape the development of procedures related to this
position as the business changes* Seek out, identify, and suggests
cost saving opportunities* Assist in the development,
implementation and maintenance of internal controls for purposes of
safeguarding company assets as well as providing accurate and
efficient information* Review and recommend modifications to
accounting systems and procedures* Provide input into department's
goal setting process* Possess an expert understanding of the
Company's organizational structure and operating divisions
pertaining to the billing & AR cycle and related chart of accounts*
Possess an expert understanding of construction contract terms,
construction estimates and the utilization of billable and
non-billable cost codes pursuant to the Department's standards and
procedures* Possess an expertise in the Sage Billing, Contracts &
Accounts Receivable modules* Possess an understanding in job cost,
work in progress, and revenue recognition principles* Possess an
understanding of gross receipts and use tax principles, related tax
rates and reporting obligations under various states and
jurisdictions, referring to the CFO for support in technical
interpretations* Provide training and support to accounting staff &
PM/PE user group in reference to the Company's contract
maintenance, billing & accounts receivable systems* Manage the
monthly billing cycle, pursuant to the department's standards &
procedures, of which may change from time to time.* Manage the AR
closing cycle and related general ledger account reconciliations,
including revenue, accounts receivable, and deposits while meeting
closing deadlines* Prepare AR certification and borrowing base
certificates for Controller review* Maintain contract template
revisions log and contract logs* Additional duties: due to the
cyclical nature of the billing cycle, other duties will be assigned
based on employees interest and department needs, of which may
change from time to timeQualifications And Skills* Associates
degree in accounting or higher degree* 3 years minimum accounting
experience - construction industry preferred* At least one year of
experience in high volume as well as more detailed contract billing
and contract review role* Excellent verbal and written
communication skills with a knack for getting information across in
a clear and succinct way; must be able to communicate clearly and
effectively with a wide variety of people* Excellent organizational
skills and high attention to detail* Data processing and retrieval
dexterity in working with multiple financial applications*
Excellent analytical skills* Aptitude for numbers and quantitative
skills* Work independently as well as part of a team* Work under
pressure in meeting tight deadlines* Receive and provide
constructive feedback, objectively* Self-reliant and resourceful in
problem solvingEssential Functions* Ability to work minimum office
hours of Monday - Friday 8:00am - 4:30pm, not including commute
time. Work will be performed from the Dowbuilt main office. Hours
may vary depending on monthly accounting cycle and deliverable
deadlines. * Must have reliable transportation to get to/from work
safely and on time* Must comply with Dowbuilt's drug and alcohol
policy * Demonstrates discretion and treats all proprietary company
information as strictly confidential outside, and in some cases
within, the companyPowered by JazzHRVXxaPtmxia
Keywords: Dowbuilt, Seattle , Senior Billing Specialist, Accounting, Auditing , Seattle, Washington
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