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Administrator

Company: University of Washington
Location: Seattle
Posted on: November 23, 2021

Job Description:

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. Located in the heart of the Puget Sound region, the University of Washington Bothell is one of the most dynamic public universities in the state of Washington. The campus is committed to increasing access to an excellent UW education and preparing students to be leaders throughout Washington and beyond. UW Bothell provides students a participatory, cross-disciplinary experience grounded in hands-on learning, community-based research, close relationships with faculty as teachers and mentors, and the personalized support of staff who are dedicated to student success. The campus offers more than 55 undergraduate and graduate degrees. Current enrollment is approximately 6,000 students. More than 90 percent of undergraduates are from Washington State, more than 40% are first-generation college attendees, and more than half are students of color. The University values hiring faculty and staff who have demonstrated experience and ability to work successfully with diverse student populations and who can contribute to a campus culture that promotes equity among colleagues. Diversity and inclusion are core values at UW Bothell. Our work begins with the acceptance and celebration of the differences that are represented through the many diverse and minoritized communities on our campus and in the surrounding community. We recognize that we are bound together in a collective experience and that our actions impact all in our community. When we focus on the lives of the most marginalized groups among us, we also create conditions of equity, justice and academic excellence for everyone. The three priorities of the University's current Strategic Plan - Increasing Access, Achieving Excellence are to: strengthen diversity and equity, enhance community and campus engagement, and advance cross-disciplinary teaching and scholarship. In addition to having award winning faculty and staff, UW Bothell has been recognized for innovations in academic programming and support services designed to help students graduate on time and debt-free. It has also earned both recognition and awards for its work in the area of environmental sustainability. UW Bothell has an outstanding opportunity for an Administrator. A senior member of the IAS Leadership team reporting to the Dean, the IAS Administrator oversees fiscal and administrative operations for the School. This includes lead responsibility for (1) fiscal oversight, systems development, reporting, and planning; (2) operational effectiveness and resource management (including managing support staff for fiscal and operational support, and academic human resources); (3) developing strategic plans, overseeing their implementation, and ensuring continued performance. The Administrator's operations team includes as direct reports a Budget Fiscal Analyst Lead, a Curriculum Planning & Assessment Specialist, Program Coordinator, and a Fiscal Specialist (.5). This position works closely with the Dean and Associate Deans, the Dean's direct reports, and chairs of the Personnel and Fiscal Operating Guidelines committees. Successful candidates for this position will be: Skilled communicators committed to facilitating the success of others in a professional multicultural environment System developers, passionate about improving processes, providing solutions, and delivering consistent high-quality results Strategic, proactive, and analytic planners, attentive to detail and context Comfortable working in a compliance-driven environment The School of Interdisciplinary Arts & Sciences provides a rigorous liberal arts education that draws connections across academic disciplines and links classroom learning to practical experience across diverse fields and sectors. As a faculty and staff, we inspire our students to engage creatively and ethically with the concerns of the region and the world. We dedicate ourselves to integrative research and creative practice, innovative and effective pedagogy, and dynamic curricula that prepare students to live and work in environments that are diverse and complex. We recognize, reflect on, and challenge unequal relations of power and privilege in our curriculum, scholarship and community partnerships. As part of a public university, we seek to build an inclusive and just community of students, faculty, and staff. This is an overtime-exempt professional position. The IAS Administrator will have an assigned office within the IAS Administration and Dean's office suite, and will establish a regular daily and weekly schedule that coincides with the IAS office hours (M-F, 8:30am - 5:00pm). This position may require work outside of regular business hours to attend meetings or meet critical deadlines. RESPONSIBILITIES: LEADERSHIP AND STRATEGIC DEVELOPMENT * Lead, supervise, and develop the IAS Program Operations team to fulfill the functional and structural needs of the School and its development. * Develop and maintain unit administrative policies and procedures essential to the operational functions of the School. * Develop long-term planning documentation in support of strategic goals, and integrate activities with organizational direction and mission. * Monitor, audit, advocate and recommend to the Dean's leadership team resource alignment in support of school's short- and long-term mission and goals. * Participate in the planning and implementation of new programs by conducting analyses of unit needs and resources, including revenue projections. * Contribute to IAS management, leadership, and governance meetings, including strategic planning and policy development efforts. * Provide leadership for staff development efforts including staff meetings and retreats, professional development, staffing plans, and process improvement initiatives. * Advocate and encourage participation in the greater UWB and UWS community, such as, campus trainings, events, and networking with a goal of increasing school engagement in the broader community. * Serve on campus committees as needed to assist with strategic planning and overall campus budgetary processes & goals. * Continuously lead efforts to synthesize school staff efforts to gain efficiencies and effectiveness. FISCAL MANAGEMENT * Develop and implement biennial and multiyear strategic budget plans, leading the school in successful implementation of the Responsibility Centered Management (RCM) campus budget model. * Ensure continuity of operations. * In coordination with the Dean and leadership team, develop and implement fiscal policies for the school. * Develop and analyze revenue and expenditure projections; advise the Dean and unit on long-term planning and mission initiatives that support IAS strategic goals. * Ensure accurate, compliant and eligible use of all IAS fiscal resources. * Oversee the overall management of IAS revenue streams including state-based, gift, and fee-based budgets. * Serve as liaison with the Office of Academic Affairs, Institutional Research, Fiscal & Audit Services, and Institutional Planning & Budget offices regarding budget requests, allocations, summer instruction, and other fiscal changes. * Work closely with campus and central offices to support accurate and informed planning and reporting. * Develop and oversee processes and systems tracking and reporting on faculty effort, including faculty course releases funded through internal and external grants. * Oversee and serve as approver for faculty payroll changes; reporting on and management of fee-based program budgets; monthly business (ProCard) card reports; facility requests and plans; course fee policy and processes. * Lead unit in adoption of WorkDay Financials/Financial Transformation, in coordination with campus and UW roll out. ACADEMIC HUMAN RESOURCES OVERSIGHT * Assign and oversee the work of the Program Operations team to maintain schedules, communications, data entry and tracking for all academic HR processes, including re/appointments, reviews, promotions, and leaves. * Serve as the resident expert in Workday, and fulfill the Academic Partner role, verifying and approving all entries for faculty appointments and payroll initiated by the HCM2 Initiate. * Initiate processes as needed. Oversee faculty on-boarding and ongoing support, delegating functions to other members of the Program Operations team. * Ensure timely communication and action on vital faculty personnel processes, including providing Interfolio support for all promotion, tenure, and review processes. * Manage and process all VISA documentation for foreign nationals, ensuring stable VISA status to support UW employment. * Provide recommendations to dean and associate deans on regulatory compliance related to local level faculty policies and procedures; assist in drafting academic HR policy as needed. GENERAL PROGRAM OPERATIONS * Oversee school space operations, including research, and managing office placements and equipment for faculty. * Oversee management of school assets, including department owned technology and furniture distributions. * Facilitate change management for general support services impacting staff. (i.e. electronic records, payroll conversion, student employment management, emergency planning). * Represent school on campus wide initiatives, committees, and task forces. Participate in campus committees, such as UWB Administrator's Council, OE/HR and Fiscal and Audit Services work groups. MINIMUM REQUIREMENTS: * Bachelor's degree in liberal arts and sciences field, education, human resources, business/management or related field. * A minimum of 5 years progressively responsible program operations, fiscal and human resource/personnel experience, to include supervisory experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS: * Demonstrated organizational management and planning skills; demonstrated ability to establish priorities and to manage projects with attention to detail, accuracy, and timeliness. * Demonstrated ability to learn, initiate, evaluate, develop and improve upon processes and procedures. * Demonstrated fiscal management, analysis, and reporting skills and experience. * Demonstrated ability to use judgment and resourcefulness to resolve issues effectively, independently and collaboratively. * Well-developed interpersonal skills, including the ability to communicate effectively (both verbally and in writing); to listen to and respond to people from diverse backgrounds and at all levels; and to develop productive, ongoing working relationships. * Demonstrated capacity for team and personnel management, development, and leadership * Demonstrated ability to work in and across complex organizational and administrative systems (e.g. for reporting, processing, tracking) and to learn new systems and technology as required for the job * Strong working knowledge of Microsoft Office 365 suite of programs including Outlook, Word, Excel, Access, PowerPoint, and SharePoint. DESIRED EXPERIENCE * Experience with budget projections and planning * Experience with process improvement and/or change management * Experience with project management Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Keywords: University of Washington, Seattle , Administrator, Accounting, Auditing , Seattle, Washington

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