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MANAGER OF PROGRAM OPERATIONS

Company: University of Washington
Location: Seattle
Posted on: January 15, 2022

Job Description:

Req #:198595Department:EPIDEMIOLOGYPosting Date:01/04/2022 -Closing Info:
Open Until Filled - Salary:Salary is commensurate with education and experience. -Shift:First Shift

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
Epidemiology has an outstanding opportunity for a Manager of Program Operations. NACC facilitates collaborative research among approximately 37 Alzheimer's Dementia Research Centers (ADRCs) funded by the National Institute on Aging (NIA), and is in its fifth 5-year funding cycle with a budget of approximately $36M. NACC maintains a database of clinical and neuropathological data collected from the ARDCs and also funds and oversees investigator-initiated collaborative research projects among ARDC investigators. These projects define and collect data specific for their research needs. In addition, NACC provides data management and statistical consulting/analysis for investigator-initiated collaborative R01s which are independently funded by the NIA. This position is integral to the success of NACC, and it is vital that the person occupying this position possesses the ability to work with investigators and other personnel from diverse backgrounds and multiple institutions.
The Manager of Program Operations, working title: Grants and Finance Manager (GFM), will report directly to the Program Director and support NACC's important mission by serving as the lead for the Grants and Finance team. The mission of NACC is to facilitate and advance Alzheimer's research by maximizing productive and impactful utilization of its Alzheimer's data resources and expertise. NACC coordinates and maintains a massive and complex Alzheimer's disease database of standardized clinical and neuropathological research data collected from approximately NIA-funded Alzheimer's Disease Research Centers (ADRCs) across the United States. NACC was recently awarded an additional $36M to expand its data coordination, computing, and research activities and facilitation over the next 5 years.
The GFM will provide a crucial link between the technical and finance functions across NACC and must possess a strong grants and financial management background with knowledge of NIH grant submission and management. Strong communication and interpersonal skills are also essential, as the person in this position will work collaboratively with all NACC working groups, National Institute on Aging sponsors, and national collaborators in the Alzheimer's Disease Research Center consortium. The GSM's ability to develop strong relationships with a broad base of administrative leads and collaborators will play an important role in delivering on NACC's mission. The GSM will directly supervise the two other members of the Grants and Finance team at NACC and should have a good understanding of HR processes and staff supervision and mentorship.
This position will lead the Grants and Finance team at NACC, that addresses all financial related activities at NACC, including grant related budgeting management, compliance issues, and administrative functions that involve financial processes or budgetary issues.
RESPONSIBILITIES:Administer the budgetary affairs of NACC, including financial planning, monitoring, and forecasting: prepare cost estimates and projections of current and future needs and recommend appropriate action; analyze effects of proposed actions; audit and approve expenditures, requisitions, vouchers, payroll and personnel changes for accuracy and compliance with policies and procedures; analyze problem areas and recommend or take corrective action; provide monthly and annual budget reports and projections, detailing income and expenditures; collaborate with and provide guidance to NACC leadership in managing sponsored research budgets.
Coordinate grant proposal and renewal preparation for new and continuing grants and contracts on behalf of the unit, including ensuring compliance with University and granting agency policies and procedures; review for proper completion of all grant-related forms, oversee and ensure the timely preparation, review and submission of proposals.
Provide general direction in the areas of human subjects coordination, and maintain records of all interaction with the UW Human Subjects Division/Institutional Review Board in that regard; manage licensing and copyrights, and record retention and interactions with UW offices such as Co-Motion and the UW Assistant Attorney General's office.
With input from the Program Director, develop and implement a grant tracking system to ensure the timely and correct execution of all grant agreements.
Monitor completion of grants milestones and report issues encountered to the Program Director.
Resolve external issues/problems related to grants administration in a timely manner.
Ensure the accurate tracking and recording of project expenditures and financial reports.
Guide and assist NACC staff in preparing, revising, and monitoring budgets for ongoing activities.
Manage the financial operations and financial reporting of projects, providing guidance and technical assistance to financial management personnel.
Direct NACC's grants and finance team: develop and implement effective and efficient administrative procedures and supervise a Program Operations Specialist and Program Coordinator.
Develop and administer NACC activities for coordination of communication between Core Leaders, Directors and Administrators of the NIA Alzheimer's Disease Centers program, including approximately 37 centers in conformance with NIA needs and direction for monitoring Core Leaders committees as well as Clinical Task Force and NACC Steering Committees, and other such communications as NIA shall require. Participate in the development of long-range strategic planning and priorities for NACC.
Manage use of NACC's rented space, including space and equipment analyses and facilities modification; allocate office space in accordance. Serve as primary contact for the unit with the UW grants and finance related resources and offices.
Real Estate Office and Building Management; approve leases and renovations.
Execute and manage computing hardware, software, and other research related purchases.
Supervise a Program Operations Specialist and Program Coordinator
Other duties as assigned.
The GFM will be responsible for leading all grants and finance operations at NACC, as well as coordinating administrative support for the NACC leadership and related priorities.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.REQUIREMENTS:Bachelor's degree in Business, Finance, Business-related or biomedical/science field AND five years of increasingly responsible administrative experience, in a University research setting preferably through federal funding mechanisms.
Interest and/or experience in research in Alzheimer's disease and related dementias, or allied biomedical public health area. Excellent written/oral communication and interpersonal skills.
Experience managing federally funded research with significant experience managing NIH grants. Experience with the preparation and submission of grant proposals to federal agencies.
Proficient with Microsoft Office tools and budget tracking systems using Excel.
Extensive experience managing multiple projects and budgets simultaneously. Proven ability to lead a team and work collaboratively, ability to identify priorities and make critical decisions. Strong track record of effective supervision.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.DESIRED:Experience working within the University of Washington research system and familiarity with OSP as well as experience with cost centers.
Master's Degree in related field
Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. - These assessments may include Workforce Authorization, Cover Letter and/or others. - Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.COVID-19 VACCINATION REQUIREMENTGovernor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

Keywords: University of Washington, Seattle , MANAGER OF PROGRAM OPERATIONS, Accounting, Auditing , Seattle, Washington

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