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Executive Assistant - Finance

Company: Expeditors
Location: Seattle
Posted on: June 25, 2022

Job Description:

Job Description
Expeditors is looking for a highly motivated and enthusiastic individual to fill the position of Executive Assistant Finance, reporting directly to the Companys Chief Financial Officer (CFO). The Executive Assistant is responsible for a variety of tasks supporting our CFO and Board of Directors. To be successful in this role, you must have a high level of professionalism, integrity and discretion in interacting with internal and external leaders and handling sensitive and confidential information.Major Duties and Responsibilities:

  • Serve as liaison among executives, employees, clients and other external partners, building effective working relationships with key stakeholders
  • Maintain confidential information and ensure appropriate handling
  • Complex calendar management and meeting/event coordination, including scheduling across multiple locations and time zones
  • Arrange and schedule domestic and international travel itineraries and timely reconcile expenses
  • Develop and assist with meeting/event agendas and materials
  • Take meeting notes and track and drive completion of key deliverables and follow up on outstanding items
  • Organize and execute team activities and social events
  • Consistently anticipate needs and identify areas of opportunity for improvement
  • Maintain comprehensive and accurate records
  • Proofread and format documents including memos, emails, presentations, and reports
  • Keep current with new technology and tools
  • Perform minor accounting duties
  • Other special projects as assigned
    Qualifications
    • Three or more years of work experience as an Executive Assistant, Personal Assistant or similar role
    • Excellent MS Office knowledge
    • Demonstrated ability to multi- task
    • Excellent verbal and written communications skills
    • Uncompromising integrity and discretion in handling sensitive and confidential information
    • Detail oriented with strong problem-solving skills
    • Ability to take initiative and work independently
    • Strong interpersonal and customer service skills
    • Organizational skills that result in consistent quality and timely work product
    • Enthusiastic, positive, and flexible attitude
    • Passion to constantly learn
    • Self-motivated, proactive and forward-thinking
    • Confident personality and capable of being persistent when necessary
    • Diligent and firm ethics
    • Dependable/reliable
      Additional Information
      PAY AND BENEFITS:Salary DOEExpeditors offers competitive benefits to all full-time employees including:
      • Paid Vacation, Holiday and Sick Time
      • Health Plan: Medical, Prescription Drug, Dental and Vision
      • Health Savings Account
      • Dependent Care Flexible Spending Account
      • Life and Long Term Disability Insurance
      • 401(k) Retirement Savings Plan
      • Various Optional Life and Disability Plans
      • Commuter Benefits
      • Employee Stock Purchase Plan
      • Training and Education Program#PIQPandoLogic. Keywords: Executive Secretary, Location: Seattle, WA - 98104 , PL: 527169828Required
        Preferred
        Job Industries
        • Customer Service

Keywords: Expeditors, Seattle , Executive Assistant - Finance, Accounting, Auditing , Seattle, Washington

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