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Fiscal and Contract Manager, HVTN

Company: Fred Hutchinson Cancer Research Center
Location: Seattle
Posted on: September 24, 2022

Job Description:

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch's global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world's deadliest diseases and make life beyond cancer a reality.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees -who bring -different and innovative -ways of seeing the world and solving problems. -Fred Hutch is in pursuit of becoming an antiracist organization. -We -are committed to ensuring that all candidates hired share our commitment to diversity, -antiracism, and inclusion. - - -
The HIV Vaccine Trials Network (HVTN) is the world's largest publicly funded multi-disciplinary international collaboration facilitating the development of vaccines to prevent HIV/AIDS. Most recently, the COVID-19 Prevention Network (CoVPN) was formed by the National Institute of Allergy and Infectious Diseases (NIAID) at the US National Institutes of Health to respond to the global pandemic. Using the infectious disease expertise of their existing research networks and global partners, NIAID has directed the HVTN to utilize their experience and expertise to address the pressing need for vaccines and antibodies against the SARS-CoV-2 virus. The mission of CoVPN is to conduct Phase 3 Efficacy Trials to prevent infection and COVID-19 disease. CoVPN will work to develop and conduct studies to ensure rapid and thorough evaluation of United States government-sponsored COVID-19 vaccines and antibodies for the prevention of COVID-19 disease.
The Fiscal and Contract Manager is responsible for the clinical research financial management for the HIV Vaccine Trials Network (HVTN) and/or the CoVID Prevention Network (CoVPN) including the cooperative agreement, supplement and carry forward requests and many complex subcontracts. Incumbent works under the direction of the Director of Finance, the HVTN Executive Director and Principal Investigator for the HVTN Leadership Operations Center, referring issues and soliciting guidance as necessary, and coordinating the budget-related work of other staff.

  • Administer and monitor CoVPN and/or HVTN budget(s), providing routine reports and projections to management.
  • Oversight in managing multiple large, complex multi-year awards from NIH/NIAID, Bill and Melinda Gates Foundation (BMGF), and other funders.
  • Provide financial support to CoVPN and/or HVTN clinical research sites around the world, including annual funding requests and monthly invoice/expense report review.
  • Maintain and enhance multiple record keeping and reporting systems for varied and complex sources of funding; develop procedures for implementation, execution, control, and review/audit of fiscal operations.
  • Responsible for providing clinical trial cost estimate to CoVPN and/or HVTN Leadership.
  • Manages contracts specialists to administer and monitor the CoVPN and/or HVTN national and international subcontracts, ensuring deliverables are timely, any contract requirements are observed, and payments are made.
  • Serves as CoVPN and/or HVTN fiscal liaison to cross-network fiscal working groups.
  • Act as CoVPN and/or HVTN liaison to FHCC Office of Sponsored Research, FHCC Finance, and other CoVPN and/or HVTN sites, providing information as needed for allocation of all funds.
  • Play a key role in the development or revision of policies and procedures, with the focus on those that guide the operations of the financial aspects of the network.
  • Supervise financial analyst, grants, and contracts personnel.
  • Work closely with the Director of Finance in coordination and collaboration of budget and financial activities for the Network.
  • Other duties as assigned.

    Minimum Qualifications

    • Bachelor's degree required. Master's in Business Administration or Public Administration preferred.
    • Minimum of 8 years' experience in the Clinical Research field with specific experience working with grants and contracts (federal and foundation).
    • Supervisory experience required.
    • Experience with detailed financial analysis tools and reporting.
    • Strong computer skills-MS Word, Adobe Pro, and advanced knowledge of Excel required.
    • Excellent organizational skills, ability to prioritize work independently with strong attention to detail and superior analytical and problem-solving skills.
    • Excellent written and verbal communication skills.
    • Demonstrated ability to multi-task in a fast-paced, constantly evolving fiscal management environment.
    • Ability to work in collaboration with ancillary committees, investigators, research staff, supporting administration, and sponsors/funding agencies.
    • Demonstrated ability to work effectively in a team environment as well as individually.
    • Available for periodic travel to research sites in other countries.

      Preferred Qualifications

      • Experience working with Uniform Guidance is highly preferred.
      • Experience with Hyperion, PeopleSoft and related databases is preferred.
      • Experience working internationally and/or working with non-U.S. organizations strongly preferred.

        Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.
        A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
        Our Commitment to DiversityWe are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.

Keywords: Fred Hutchinson Cancer Research Center, Seattle , Fiscal and Contract Manager, HVTN, Accounting, Auditing , Seattle, Washington

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