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Company: National Community Pharmacists Association
Location: Seattle
Posted on: November 27, 2022

Job Description:

Details Posted: 20-Nov-22Location: Seattle, WashingtonType: Full TimeSalary: Open Internal Number: 213616 The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

The University of Washington School of Pharmacy is ranked nationally in the top schools of Pharmacy. At the School of Pharmacy, we are committed to educating the next generation of leaders in pharmacy, pharmaceutical research and health care - while seeking to ensure the safe, rational and cost-effective use of medicines.

The School of Pharmacy Department of Pharmaceutics has an outstanding opportunity for a Budget/Fiscal Analyst to join their team.


The Department of Pharmaceutics is seeking a collaborative and collegial partner who will report to the Administrator. The full-time Budget/Fiscal Analyst is responsible for providing technical fiscal analysis and financial reporting including interpretation of financial data and preparation of accurate and timely fiscal reports. Analysis and reporting responsibilities include creating, implementing, and maintaining systems to provide data to PIs and leadership.

Under the direction of the Department Administrator, the Budget Fiscal Analyst provides analysis and support in properly accounting for and forecasting expenses. This position plays a key role in addressing and responding to a wide variety of fiscal requests from employees and students in the Department's shared environment. The successful candidate will be adept at solving complex problems, optimizing financial systems and processes, and communicating effectively with all members of the Pharmaceutics community.


Fiscal Management (60%)

  • Design, develop, evaluate, and interpret financial information and budget/fiscal policies and procedures for the Department.
  • Perform timely budget reconciliations and for the Department's budgets.
  • Perform complex technical analysis and financial reporting for the school.
  • Provide backup assistance with monthly preparation, review, and dissemination of budget details to PI's and their research team, including tracking grant and contract commitments to the sponsor, such as preparation of reports as specified in the award, assist PI with submission of report to sponsors, consult with funding agencies to resolve problems and/or obtain approval for deviation from authorized award, or prepare and submit Requests for No Cost Extension (NCE) to the Office of Sponsored Projects (OSP).
  • Monitor expenses, review current balances, and provide reports on budget spending to manage UW systems such as eFECS, GCCR's, Cost Share, and re-budgeting of award in light of payroll factors' changes. Coordinate with PI and the Administrator to ensure project costing allocations are correctly calculated in alignment with project requirement, and shifting FTE, base pay, and staffing appointments.
  • Provide support for grant/contract financial analysis and close out process. Assist PIs with review of final report, confirm compliance with reporting requirements as listed on award documentation, ensuring PIs are following federal and state flow down clauses.
  • Ensure that all invoicing and reporting requirements have been met, ensure costing allocations have been adjusted properly to existing budgets, to enable the close of the budget with GCA.
  • Apply knowledge of accounting, benefits, programs, data, audit requirements, and internal controls to design, develop, evaluate and interpret financial information systems and budget/fiscal policies and procedures for management staff, update departmental policies and procedures internally and upload to the Department's internal SharePoint, maintain all financial records for the department in compliance with state and institution regulations and procedures.
  • Partner with team members to analyze, modify and recommend improvements to internal procedures, support audits by providing documentation and researching identified transactions, attend training as needed for system updates and compliance.
  • Support the smooth functioning of the Department by providing back up support for Ariba procurement modules, including funding and compliance approvals or discrepancy resolutions for eTravel, eReimbursement, BPO's, P2I, etc. in compliance with federal, State, University, and department procurement regulations, policies, and procedures.

    Payroll Management (20%)

  • Assist with the coordination of payroll for the Department
  • Support Department staff and student recruitments
  • Serve as backup support to the Administrator for payroll related tasks.

    Administrative Support (20%)

  • Develop and maintain Department of Pharmaceutics policies and procedures; collaborate with administrative staff to coordinate paperwork flow and records management
  • Participate in and advise process improvement efforts
  • Serves as a representative for the Administrator as appropriate (for example, grant reviews via SAGE).


  • A Bachelor's Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist, or equivalent combination of education/experience.


  • Demonstrated experience using personal computers, specifically using spreadsheet, database and word processing software (MS Office).
  • Excellent verbal and written communication required.
  • Ability to communicate effectively with all levels of management.
  • Ability to work independently with a minimum level of supervision.
  • Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
  • Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • Knowledge of Washington State fiscal regulations and procedures Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University's many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.

Keywords: National Community Pharmacists Association, Seattle , BUDGET/FISCAL ANALYST, Accounting, Auditing , Seattle, Washington

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