Operations & Finance Coordinator
Company: ORS Impact
Posted on: January 26, 2023
Please send a resume and cover letter detailing how your skills and
experience align to the position requirements to
email@example.com by close of business Friday, January 6th,
2023. In the subject line, please write "ORS Operations and Finance
Coordinator". We will contact all applicants after the deadline and
schedule phone interviews with qualified applicants.
ORS Impact is seeking an Operations and Finance Coordinator to meet
the needs of a growing consulting firm. This role represents an
exciting opportunity to help shape the systems, processes and
policies from an operations perspective as well as being an active
participant in ORS Impact initiatives.
About ORS Impact: ORS Impact (ORS) is a woman-led and owned
evaluation and strategy consultancy based in Seattle, WA, with -30
staff members. For more than three decades, we have provided
thought partnership to non-profit, philanthropic, and public sector
organizations-helping them use actionable learning to guide
decision making and strategy for social change. ORS is grounded in
values of advancing social justice, centering relationships, and
approaching our work with courage, humility, integrity, and social
About the Position: The Operations and Finance Coordinator is a new
role and will join an existing three-person Operations team and
report to the Vice President of Operations.
The goal of the Operations and Finance Coordinator is to ensure the
smooth running of the business while contributing to a positive
culture of equity and inclusion for all employees and clients.
The Operations and Finance Coordinator is responsible for ensuring
that all aspects of the ORS Impact financial and operational
infrastructure are executed appropriately and efficiently in
collaboration with the Operations team. This position will utilize
excellent communication skills to build and manage both internal
and external business relationships to maintain high client
satisfaction and a positive work atmosphere. This role will also
oversee the documentation of ORS Impact's processes and
Duties and Responsibilities
It is important to note that the below description of duties and
responsibilities will likely evolve and change as the person's
skill sets grow and the demands of the ORS business changes.
Financial Management (40%)
Fulfills the full spectrum of financial operations within ORS
--- Maintain financial and operational aspects in ORS Impact's back
office system, Unanet A/E (formerly Clearview InFocus).
--- Prepare and submit monthly invoices to clients. Tracks payment
schedules and follows-up as needed with project directors and
clients on invoices.
--- Perform all accounts receivable and accounts payable
--- Responsible for ORS Impact payroll process with payroll
--- Coordinate and process all monthly expenses for
--- Process all incoming funds via check or electronic
--- Work with the accountant to ensure monthly controls and filings
that include account reconciliations, quarterly and annual tax
--- Assist with the preparation of annual organizational budget,
regular variance statements and annual audit including end of year
Business Administration (30%)
Maintains most aspects of the ORS Impact internal business
--- Responsible for documenting and maintaining internal policies,
controls and processes developed in collaboration with Operations
and the ORS staff.
--- Set up and maintain ORS registrations in various US states.
--- Actively apply ORS Impact's values and commitment to race
equity to ORS Impact policies, procedures, and practices.
--- Support the organization and Operations team in rolling out new
functionality of Unanet A/E and support consistent use of tools and
--- Identifies and evaluates operations vendors that align with ORS
Impact's values in collaboration with the Operations team.
--- Build and maintain vendor relationships including IT computer
management in collaboration with the Operations team.
--- Co-lead the ordering of office equipment and supplies with the
--- Support staff in liaising with IT vendor on hardware and
--- Co-manage the office space with the Operations team.
Project Support (20%)
Supports Project Directors - from initial project setup to tracking
ORS Impact staff time/expenditures/expenses/schedules.
--- Provide financial and operational support to promote Project
Director's successful project execution and client account
management in partnership with Capacity and Project Supports
--- Maintain and close out select client contracts and
--- Support high client satisfaction across all segments of the
organization and upholds all company standards.
--- Responsible for filing and archived maintenance of ORS Impact
client and business data.
ORS Culture (10%)
Supports an equitable and inclusive workplace at ORS.
--- Contribute to creating an equitable workplace at ORS.
--- Co-lead the planning and execution of staff meetings, events,
and gatherings with the Operations team.
--- Actively participate in internal projects and initiatives where
Supervisory Responsibilities: This position does not have
We are seeking a person that finds joy in their role in operations,
finance, and customer service. This person ideally would wake up
excited and happy to support an organization and staff that align
with their values and make a positive impact on the world.
In addition, to perform this job successfully, an individual must
be able to perform each essential duty satisfactorily. The list
below is representative of the knowledge and skills required.
Direct Experience in:
--- Accounts receivable, accounts payable, invoicing, and
accounting software required.
--- Preparing payroll.
--- Highly Proficient in Microsoft Office tools; able to adopt new
project management and client relationship management tools.
Experience with enterprise software such as Unanet A/E or similar
tools a plus.
--- Applying DEI and anti-racism knowledge and skills to
--- Understanding of software and hardware technology a plus.
Style/Approach to Business
--- Attentive to detail and ability to prioritize work
appropriately in a fast-paced environment; balance client needs and
--- Enjoys working with numbers and with spreadsheets.
--- Proactively brings ideas to the team to further embed our
commitment towards race equity and reflect our values in our
--- Excellent communication and relational skills with both
internal staff and external client teams across organizational
--- Communicates sensitive information in a tactful and
--- Prioritizes workflows between different project teams.
--- Professional, flexible, and proactive in dealing with all
levels of business from daily support tasks to high-level executive
Bachelor's Degree and three to five years of related experience
such as Operations or Bookkeeping and/or training; or equivalent
combination of education and experience.
Note: ORS Impact supports a hybrid work environment. This role
requires the person to be able to be on site in the Seattle office
at least 2 days a week.
ORS Impact is an equal opportunity employer and all qualified
candidates are encouraged to apply. Applicants will not be
discriminated against because of race, color, creed, sex, sexual
orientation, gender identity or expression, age, religion, national
origin, citizenship status, disability, ancestry, marital status,
veteran status, medical condition or any protected category
prohibited by local, state or federal laws.
Keywords: ORS Impact, Seattle , Operations & Finance Coordinator, Accounting, Auditing , Seattle, Washington
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