Research Analyst
Company: National Community Pharmacists Association
Location: Seattle
Posted on: January 26, 2023
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Job Description:
Details Posted: 21-Jan-23Location: Seattle, WashingtonType: Full
TimeSalary: Open Internal Number: 217509 As a UW employee, you have
a unique opportunity to change lives on our campuses, in our state
and around the world. UW employees offer their boundless energy,
creative problem-solving skills and dedication to build stronger
minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional
growth opportunities and unique resources in an environment noted
for diversity, intellectual excitement, artistic pursuits and
natural beauty.
The Department of Ophthalmology has an outstanding opportunity for
a Research Analyst to join their team.
POSITION PURPOSE
This position relates to faculty's research portfolios and the
administration of grants and post award revenue for the Department.
The Research Analyst will be responsible for administering incoming
and outgoing sub-awards and contracts with many diverse
organizations in and outside of the University of Washington.
Additionally, this position will work closely with clinical trials
in regard to billing and reporting. This position must handle both
volume and the complexity of research management.
DUTIES AND RESPONSIBILITIES
GRANT AND CONTRACT POST-AWARD ADMINISTRATION: Budgeting, Analysis,
and Reporting - 50%
---Provide reports and interpretations of analytical results to the
Research Vice Chair, Director, and Research Administrator.
---Manage Principal Investigators' (PIs) portfolio of research
awards, ensuring departmental compliance with University and
funding agencies' policies and procedures as well as federal and
state sponsors.
---Act as liaison between principal investigators, the Office of
Sponsored Programs (OSP), Grants and Contracts Accounting (GCA),
and funding agencies.
---Research, interpret, and implement sponsors' guidelines,
regulations, and rules.
---Provide instruction, guidance, and assistance to PIs, Research
Vice Chair, Research Administrator, and Clinical Research
Coordinator on grants and contracts processes
---Perform comprehensive and detailed analysis and distribute
monthly budget reports to PIs and Grants Manager
---Analyze and review NIH Notice of Award (NOA) and the approved
budgets to create sub-accounts and sub-budget allocation for
multiple PIs research projects
---Proactively communicate and meet with Principal Investigators to
obtain and process on information for mid- and long-term budget
planning.
---Meet with PIs, Research Vice Chair, Research Administrator, Lab
Managers to review plans and projections
---Perform complex budget forecasts and budget revisions for grant
and contract awards
---Research and investigate discrepancies and independently take
corrective action to resolve discrepancies, errors, and
variances
---Consult with GCA and funding agencies to resolve issues
regarding rebudgeting, reporting, and billing.
---Monitor and review expenditures for compliance and
correct/adjust transactions per sponsors' guidelines
---Generate complex interim and final financial reports per funding
sponsors' requirements
---Prepare study closeout documents including outstanding charges
and financial review in accordance with OSP and GCA policies and
procedures
---Facilitate auditing process for grant and contract awards by
providing proper backup documents and records for auditors
---Develop tools and indicators to ensure quality and timeliness in
all aspects of post-award management
---Prepare and submit timely and accurate Faculty Effort
Certification (FEC) & Grant and Contract Certification (GCCR)
reports
---Manage Workday costing allocations for research personnel
---Review and update Space Inventory Management System (SIMS) as
needed
---Monitor and track PIs' NIH Salary Cap to ensure cost shares are
met
---Perform and update department research lab equipment insurance
analysis on annual basis.
---Prepare comprehensive research funding statement for the Chair,
Director, and Finance and Research Administrators
---Prepare interim/final invoices, specialized fiscal reports, and
account closings in accordance with sponsor's requirements
---Collaborate with Research Administrator and PIs to enter,
update, and maintain cost allocations for principal investigators
and research staff
---Facilitate research administration-related processes with
Procard and procurement and monthly reconciliation
---Administrate department revolving fund process for submitting
clinical trial patient reimbursement requests and monthly
reconciliation
---Serve as a contact person and work with SOM Dean's Office to
complete F&A Rate Proposal process
CLINICAL TRIALS BILLING & REPORTING: 40%
---Work with Research Administrator and Clinical Research
Coordinator to manage post award processing of clinical trials such
as budget negotiation, study amendments, and submission of trials
to institutional central offices (CRBB, OSP, GCA, HSD) for
approval.
---Participate in budget preparation and negotiation, including
determining study staff effort on a protocol- by-protocol basis
---Identify and implement process improvements to enhance
efficiency of clinical research administration, including
budgeting, billing, reporting, and auditing.
---Compile clinical study financial data on a monthly basis for
meetings with study principal investigators, Research
Administrator, and Research Coordinator
---Ensure that research spending is aligned with study budget and
take corrective action when spending deviates from planned
expenditures
---Create and maintain study tracking systems for clinical trial
revenue and cost to ensure proper billing and reporting
--- Review hospital patient and pharmacy related charges to ensure
that the cost is proper posted to each clinical study account;
ensure the billing and reporting of all patient related activity of
each clinical study protocol
---Oversight of study faculty and staff cost allocations based on
complex protocol requirements
---Analyze and interpret protocol agreements of the clinical trial
studies to ensure the study milestones, research subject schedules,
and deliverable requirements are met
---Coordinate with Research Coordinator to prepare study account
closings in accordance with the protocols' and sponsors'
requirements
---Respond to GCA and sponsors' inquiry requests regarding billing,
reporting, and payments.
DEVELOP, IMPLEMENT & MAINTAIN FINANCIAL REPORT/ANALYTICAL TOOLS
(5%)
---Employ working knowledge of UW financial and accounting systems
and databases extracting financial data to design and maintain
complex financial reporting/analytical tools that ensure accuracy
and increase efficiency of regular and ad hoc report
preparation
---Apply intermediate to advanced expertise in excel (e.g.,
v-lookup, pivots, conditional formatting, simple logic and
statistical formulas) to build efficient and accurate ad hoc and
recurring financial reports
---Design, develop, and manage financial tracking and reporting
OTHER ADMINISTRATIVE DUTIES (5%)
---Create reporting processes to support continuous processes
improvements as requested.
---Provide quality assurance reviews of programmatic reviews and
reporting.
---Coordinate with team to update financial processes to increase
efficiencies and accuracy
---Train staff to accurately and efficiently use ad hoc and
reporting tools
---Participate in department administrative team by providing
support as needed for general administrative activities (e.g. mail
distribution, office supplies, etc.)
---Perform other duties as assigned
MINIMUM REQUIREMENTS
---Bachelor's degree in business or related field or at least five
years' experience in financial analysis and reporting.
ADDITIONAL REQUIREMENTS
---Must have a strong attention to detail, demonstrated time
management with the ability to work effectively under the pressure
of deadlines.
---Strong analytical and problem solving skills
---Good written and verbal communication
---Ability to use discretion and maintain confidentiality
---Ability to work both independently and collaboratively
---Experience with MS Office Suite, ARIBA, MyFinancial Desktop,
SAGE, Granttracker, PaymentNet, SIMS, OASIS, eFECS (electronic
Faculty Effort & Cost Sharing System), EDW
---Experience with Workday and/or had training; must have a
willingness to learn new systems and operations
DESIRED QUALIFICATIONS
---Experience with federal & industry grants and contracts
awards
---Understanding of UW grant and contract management policies and
practices
---Knowledge of Federal grant policies and procedures
---Experience in an academic healthcare environment
---CRA (Certified Research Administrator)
Application Process: The application process may include completion
of a variety of online assessments to obtain additional information
that will be used in the evaluation process. These assessments may
include Work Authorization, Cover Letter and/or others. Any
assessments that you need to complete will appear on your screen as
soon as you select "Apply to this position". Once you begin an
assessment, it must be completed at that time; if you do not
complete the assessment you will be prompted to do so the next time
you access your "My Jobs" page. If you select to take it later, it
will appear on your "My Jobs" page to take when you are ready.
Please note that your application will not be reviewed, and you
will not be considered for this position until all required
assessments have been completed. Founded in 1861, the University of
Washington is one of the oldest public institutions in the west
coast and one of the preeminent research universities in the world.
The University of Washington is a multi-campus university comprised
of three different campuses: Seattle, Tacoma, and Bothell. The
Seattle campus is made up of sixteen schools and colleges that
serve students ranging from an undergraduate level to a doctoral
level. The university is home to world-class libraries, arts,
music, drama, and sports, as well as the highest quality medical
care in Washington State and a world-class academic medical center.
The teaching and research of the University's many professional
schools provide undergraduate and graduate students the education
necessary toward achieving an excellence that will serve the state,
the region, and the nation. As part of a large and diverse
community, the University of Washington serves more students than
any other institution in the Northwest.
Keywords: National Community Pharmacists Association, Seattle , Research Analyst, Accounting, Auditing , Seattle, Washington
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