Company: Astra Hotel Seattle
Posted on: January 26, 2023
Wage: $24.00 - $26.00 (Based on Experience)
The Accounting Administrator is responsible for a wide variety of
administrative functions, including but not limited to:
ESSENTIAL JOB DUTIES:
-Posts checks, electronic fund transfers and credit card deposits
received through the mail.
-Enters cash receipts and updates accounts receivable ledger by
-Ensures daily mailing and emailing of all invoices with complete
-Creates, obtains and mails invoice copies as requested by the
-Maintains canceled check file for operating accounts.
-Research and processes guest claims.
-Research and processes charge backs, returns and bad checks.
-Answers accounts receivable phone inquiries, resolves disputes and
follows up as necessary.
-Calls and/or mails correspondence to guests as necessary in order
to update accounts.
-Monitors guest ledger accounts on a regular basis to ensure timely
-Monitors accounts receivable aging ledger and ensures accounts are
current. Maintains detailed files to support all current accounts
and those, which are past due to aid credit and collection
-Processes past due accounts for collection in accordance with
established policy by making collection calls and using local
-Recommends accounts to be written off and submits to Controller
for approval. Ensures the maintenance of a write-off file for
-Reviews future banquet and group functions booked. Actively
participates in weekly update meetings notifying department
managers of credit issues with regard to these groups by running
CITY reports weekly.
-Reviews all work transferred by night audit from the guest ledger
to the city ledger.
-Responsible for preparing and distributing the daily & weekly
-Tracks revenue from sales tax, transient occupancy tax, in house
movies, credit card transactions, and food and beverage
transactions for month end reconciliation.
-Assist in completing cash deposits for hotel.
-Responsible for overseeing all aspects of inventories including
-Responsible for researching accounting information in storage.
-Assist in month end closing journal entries and reports.
-Assist in balance sheet reconciliations.
-Assist with Accounts Payable in Birchstreet Invoice Management
-Reconciles Accounts Payable statements on a monthly basis and
resolves any discrepancies.
-Complete all calculations and submit payments for Occupancy and
Sales tax payments on a monthly basis.
-Report Over and Short discrepancies to department heads and Human
-Review banquet bar requisitions and theoretical revenues for
accuracy and report discrepancies.
-Responsible for special projects or any other duties as
-Performs other duties as assigned to meet business needs.
-Responsible for maintaining and organizing storage of accounting
Keywords: Astra Hotel Seattle, Seattle , Staff Accountant, Accounting, Auditing , Seattle, Washington
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