GRANT AND FINANCE SPECIALIST
Company: University of Washington
Posted on: January 27, 2023
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and we will be happy to assist you. jump to content As a UW
employee, you have a unique opportunity to change lives on our
campuses, in our state and around the world. UW employees offer
their boundless energy, creative problem solving skills and
dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional
growth opportunities and unique resources in an environment noted
for diversity, intellectual excitement, artistic pursuits and
The UW Department of Environmental and Occupational Health Sciences
(DEOHS), housed in the School of Public Health (SPH), has an
outstanding opportunity for a Grant and Finance Specialist, Program
Operations Specialist working with central department leadership,
research center team, faculty, and other members of the DEOHS and
SPH staff teams. The Grant and Finance Specialist manages
department finance and appointment details to ensure actions are
correct and in compliance, reconciles expenditures, maintains
faculty and center budget summary information, and is on a team
heading up department Workday Financial Transformation business
processes. In addition, the individual in this role will provide
sponsored programs support, as well as general fiscal
administrative support. Interpretation and effective communication
of federal, state, and university policies and regulations to
faculty, staff, post-doctoral fellows, and students is required.
The position provides department level support for complex external
and internal department operations with a focus on finance. The
position will play a key role in contributing to the Department
conversation to the new financial system in July 2023 and the newly
adopted Shared Services model housed in the School.
Post-Award Finance and Appointment Management
- Manage and direct processes to monitor, approve, and review
expenditures for research budgets and other accounts directly
linked to individual faculty members and a federally funded
- Establish corrective action plan with faculty and center
leadership to resolve discrepancies.
- Collaborate with PIs and Center/Research managers to establish
budgets for research projects and new initiatives.Consult with PIs
and managers to look across budgets and plan for major financial
events such as new hires, separations, intensive research studies,
or equipment purchases and adjust projections and analysis
- Monitor complex faculty and staff appointment details and
costing allocations using Workday.
- Monitor payroll activity to ensure that salary allocations are
in compliance with UW and sponsor regulations. Ensure that other
staff responsible for completing Workday business processes have
accurate and complete appointment and budget details.Perform
expense transfers as needed.
- Partner with HR Team for all FTE changes, ASE entries, academic
human resource related changes, and compensation changes.
- Establish and maintain account management procedures including
preparation and approval of monthly budget reports and ensure
accurate monthly reconciliation of expenditures with UW accounting
systems and relevant grant award requirements.
- Track and report cost share committed to a funded
interdisciplinary research center
Pre-Award Grant and Contract Administration
- Work with DEOHS faculty, other campus units, and
collaborative/subcontract institutions to prepare complex proposal
budgets and compile sponsored required data/documentation for grant
- Ensure successful proposal submission and ensure compliance by
exercising judgement interpreting and applying sponsor, UW, federal
and state policies, rules and regulations with grant/contract
preparation and implementation.
- Manage the proposal process from start to finish ensuring that
all sponsor requirements are adhered to; create all administrative
proposal documents, upload all proposal documents via sponsor
websites, and obtain verification of successful application
transmittal to sponsor.
Sponsored Programs Support
- Monitor and manage compliance with Faculty Effort
Certifications and Grant and Contract Certification Reports for
sponsored research through electronic reporting systems. Ensure
compliance with FEC and GCCR requirements.
- Monitor subcontracts, send invoices to PIs for approval, and
process in UW systems.
- Actively participate in internal and external audits,
responding to auditor's questions and requests for
- Provide assistance and back-up to the Assistant Administrator
with department approval of eGC1s and Cost share reporting.
- Attend trainings related to Workday, and serve as department
focal for Workday questions and issues.
- Partner with Chair's Office leadership, and DEOHS business team
to develop and up-date documentation of Workday financial business
processes and workflows.
- Serve as a Financial Transformation Power User and provide
mentorship and resource expertise regarding the new financial
systems implemented in 2023.
- Bachelor's in Accounting, Finance, Research Administration or
- Minimum 2-3 years of experience in finance management,
including budget planning, analysis, and reporting, in addition to
general principles and processes of accounting.
- Ability to synthesize and communicate budget and policy
information to scientists.
- Demonstrated ability to maintain harmonious relationships and
effectively address complex and sensitive administrative
- Demonstrated attention to detail and proven ability to manage
multiple projects in an organized, thorough and timely fashion
against pre-determined goals and deadlines.
- High degree of proficiency in Microsoft Office suite
- Proven leadership and communication skills.
- Proven ability to organize complex tasks.
Equivalent education/experience will substitute for all minimum
qualifications except when there are legal requirements, such as a
- Prior experience in basic science and/or clinical research
program in a large academic institution.
- Working knowledge of University of Washington's policies and
procedures, particularly related to grant processing.
- Prior experience with University of Washington systems,
- Financial Desktop, ARIBA, SAGE, and EDW.
The application process for UW positions may include completion of
a variety of online assessments to obtain additional information
that will be used in the evaluation process. These assessments may
include Workforce Authorization, Cover Letter and/or others. Any
assessments that you need to complete will appear on your screen as
soon as you select "Apply to this position". Once you begin an
assessment, it must be completed at that time; if you do not
complete the assessment you will be prompted to do so the next time
you access your "My Jobs" page. If you select to take it later, it
will appear on your "My Jobs" page to take when you are ready.
Please note that your application will not be reviewed, and you
will not be considered for this position until all required
assessments have been completed. REQUIREMENTS: As a UW employee,
you will enjoy generous benefits and work/life programs. For a
complete description of our benefits for this position, please
visit our website, click here.
Applicants considered for this position will be required to
disclose if they are the subject of any substantiated findings or
current investigations related to sexual misconduct at their
current employment and past employment. Disclosure is required
under Washington state law .
Committed to attracting and retaining a diverse staff, the
University of Washington will honor your experiences, perspectives
and unique identity. Together, our community strives to create and
maintain working and learning environments that are inclusive,
equitable and welcoming.To request disability accommodation in the
application process, contact the Disability Services Office at
206-543-6450 or email@example.com .COVID-19 VACCINATION
REQUIREMENTEmployees of the University of Washington are required
to be fully vaccinated against COVID-19 unless a medical or
religious exemption is approved. Being fully vaccinated means that
an individual is at least two weeks past their final dose of an
authorized COVID-19 vaccine regimen. As a condition of employment,
newly hired employees will be required to provide proof of their
COVID-19 vaccination. View the Final candidate guide to COVID-19
vaccination requirement webpage for information about the medical
or religious exemption process for final candidates.
Keywords: University of Washington, Seattle , GRANT AND FINANCE SPECIALIST, Accounting, Auditing , Seattle, Washington
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