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GRANT AND FINANCE SPECIALIST

Company: University of Washington
Location: Seattle
Posted on: January 27, 2023

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you. jump to content As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The UW Department of Environmental and Occupational Health Sciences (DEOHS), housed in the School of Public Health (SPH), has an outstanding opportunity for a Grant and Finance Specialist, Program Operations Specialist working with central department leadership, research center team, faculty, and other members of the DEOHS and SPH staff teams. The Grant and Finance Specialist manages department finance and appointment details to ensure actions are correct and in compliance, reconciles expenditures, maintains faculty and center budget summary information, and is on a team heading up department Workday Financial Transformation business processes. In addition, the individual in this role will provide sponsored programs support, as well as general fiscal administrative support. Interpretation and effective communication of federal, state, and university policies and regulations to faculty, staff, post-doctoral fellows, and students is required. The position provides department level support for complex external and internal department operations with a focus on finance. The position will play a key role in contributing to the Department conversation to the new financial system in July 2023 and the newly adopted Shared Services model housed in the School.

Responsibilities:

Post-Award Finance and Appointment Management

  • Manage and direct processes to monitor, approve, and review expenditures for research budgets and other accounts directly linked to individual faculty members and a federally funded research center.
  • Establish corrective action plan with faculty and center leadership to resolve discrepancies.
  • Collaborate with PIs and Center/Research managers to establish budgets for research projects and new initiatives.Consult with PIs and managers to look across budgets and plan for major financial events such as new hires, separations, intensive research studies, or equipment purchases and adjust projections and analysis accordingly.
  • Monitor complex faculty and staff appointment details and costing allocations using Workday.
  • Monitor payroll activity to ensure that salary allocations are in compliance with UW and sponsor regulations. Ensure that other staff responsible for completing Workday business processes have accurate and complete appointment and budget details.Perform expense transfers as needed.
  • Partner with HR Team for all FTE changes, ASE entries, academic human resource related changes, and compensation changes.
  • Establish and maintain account management procedures including preparation and approval of monthly budget reports and ensure accurate monthly reconciliation of expenditures with UW accounting systems and relevant grant award requirements.
  • Track and report cost share committed to a funded interdisciplinary research center

    Pre-Award Grant and Contract Administration

  • Work with DEOHS faculty, other campus units, and collaborative/subcontract institutions to prepare complex proposal budgets and compile sponsored required data/documentation for grant proposals.
  • Ensure successful proposal submission and ensure compliance by exercising judgement interpreting and applying sponsor, UW, federal and state policies, rules and regulations with grant/contract preparation and implementation.
  • Manage the proposal process from start to finish ensuring that all sponsor requirements are adhered to; create all administrative proposal documents, upload all proposal documents via sponsor websites, and obtain verification of successful application transmittal to sponsor.

    Sponsored Programs Support

  • Monitor and manage compliance with Faculty Effort Certifications and Grant and Contract Certification Reports for sponsored research through electronic reporting systems. Ensure compliance with FEC and GCCR requirements.
  • Monitor subcontracts, send invoices to PIs for approval, and process in UW systems.
  • Actively participate in internal and external audits, responding to auditor's questions and requests for information.
  • Provide assistance and back-up to the Assistant Administrator with department approval of eGC1s and Cost share reporting.

    General Administration

  • Attend trainings related to Workday, and serve as department focal for Workday questions and issues.
  • Partner with Chair's Office leadership, and DEOHS business team to develop and up-date documentation of Workday financial business processes and workflows.
  • Serve as a Financial Transformation Power User and provide mentorship and resource expertise regarding the new financial systems implemented in 2023.

    Requirements:

  • Bachelor's in Accounting, Finance, Research Administration or related field.
  • Minimum 2-3 years of experience in finance management, including budget planning, analysis, and reporting, in addition to general principles and processes of accounting.
  • Ability to synthesize and communicate budget and policy information to scientists.
  • Demonstrated ability to maintain harmonious relationships and effectively address complex and sensitive administrative issues.
  • Demonstrated attention to detail and proven ability to manage multiple projects in an organized, thorough and timely fashion against pre-determined goals and deadlines.
  • High degree of proficiency in Microsoft Office suite
  • Proven leadership and communication skills.
  • Proven ability to organize complex tasks.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    Desired:

  • Prior experience in basic science and/or clinical research program in a large academic institution.
  • Working knowledge of University of Washington's policies and procedures, particularly related to grant processing.
  • Prior experience with University of Washington systems, specifically My
  • Financial Desktop, ARIBA, SAGE, and EDW.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. REQUIREMENTS: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
    Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .COVID-19 VACCINATION REQUIREMENTEmployees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

Keywords: University of Washington, Seattle , GRANT AND FINANCE SPECIALIST, Accounting, Auditing , Seattle, Washington

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