PROGRAM OPERATIONS SPECIALIST- ACCOUNTS PAYABLE

Company: University of Washington
Location: Seattle
Posted on: May 27, 2023

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you. jump to content PROGRAM OPERATIONS SPECIALIST- ACCOUNTS PAYABLE PROGRAM OPERATIONS SPECIALIST- ACCOUNTS PAYABLE Req #: 222604 Department: ACCOUNTS PAYABLE Job Location: Seattle Campus Job Location Detail: Hybrid available, Office in located in Seattle Posting Date: 05/18/2023 Closing Info: Closes On 05/25/2023 Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Accounts Payable has an outstanding opportunity for a Programs Operations Specialist.

Position Purpose:
Reporting to the Manager of Accounts Payable, the Programs Operations Specialist ensures that accurate and timely payments are delivered to UW suppliers while meeting all university, state and federal requirements for compliance.

The Program Operations Specialist will contribute to the Procurement Services Culture of Service, focused on delivering value for others inside and outside the organization and across the University through customer service, operational effectiveness and employee satisfaction.

Position Complexities:
This position requires capability to search for, comprehend, and apply IRS tax regulations to payment requests or payments issued to both non-US residents and US residents.

This position is also responsible for reconciling general ledgers and vendor credit memos, which may require issuing collection notices to vendors.

Duties & Responsibilities:
Over $1.5M payments and reimbursement to individuals go through Accounts Payable per month, the Programs Operations Specialist is expected to:
Analyze, process and audit payment requests to individuals, both non-US residents and US. Analyze/review appropriate documentations for compliance with UW & federal regulations; verify visa status & appropriateness of payment, reconcile general ledger account for all Non Resident Alien (NRA) tax withholdings.
Analysis of AP general ledger accounts. Generate correcting journal vouchers as needed and audit Accounts Payable general ledger accounts to ensure transactions are corrected when necessary.
Audit vendor credits. Researching vendor credits and collect from suppliers when necessary.
Conduct post auditing of high-risk payments to individuals and eReimbursements. Partner with business owners to develop and execute procedures to detect and prevent non-compliance and mitigate various types of risk, including operational, regulatory and reputational risk.
Manage epayables card issued to vendors and assist in troubleshooting card payment issues.
Assist Accounts Payable Reconciliation Specialists with complex reconciliation transactions.
Review and analyze various business practices against existing policies and procedures to suggest improvements to address changes to business practices.
Other duties as assigned.
Train and cross train staff within UW Finance.

Requirements:
A Bachelor's degree in Accounting, Business, or related field and 2 years of experience in accounting or banking or related field. Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for degree.
Strong analytical skills, including collecting data, anticipating key issues and impacts, and draw valid conclusions.
Competency using online tools for daily work and data extraction.
Ability to work independently; problem solve, take initiative, set priorities, and work multiple priorities efficiently and effectively.
Excellent written and verbal communication skills.
Ability to be flexible and organized.
Ability to maintain positive and professional demeanor.
Strong interpersonal skills; ability to communicate in a direct, positive manner that engages dialog and resolves differences.
Demonstrated experience in working on diverse groups and teams; respects, values, and contributes to UW Finance and UW's commitment to diversity, inclusion, and equity.

Desired:
CPA
Advanced degree in Accounting or Business
Intermediate Excel & Access skill

Application Process:The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law . COVID-19 VACCINATION REQUIREMENTEmployees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

Keywords: University of Washington, Seattle , PROGRAM OPERATIONS SPECIALIST- ACCOUNTS PAYABLE, Accounting, Auditing , Seattle, Washington