PROGRAM OPERATIONS SPECIALIST- ACCOUNTS PAYABLE
Company: University of Washington
Location: Seattle
Posted on: May 27, 2023
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Job Description:
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OPERATIONS SPECIALIST- ACCOUNTS PAYABLE PROGRAM OPERATIONS
SPECIALIST- ACCOUNTS PAYABLE Req #: 222604 Department: ACCOUNTS
PAYABLE Job Location: Seattle Campus Job Location Detail: Hybrid
available, Office in located in Seattle Posting Date: 05/18/2023
Closing Info: Closes On 05/25/2023 Other Compensation: Shift: First
Shift Benefits: As a UW employee, you will enjoy generous benefits
and work/life programs. For a complete description of our benefits
for this position, please visit our website, click here. As a UW
employee, you have a unique opportunity to change lives on our
campuses, in our state and around the world. UW employees offer
their boundless energy, creative problem-solving skills and
dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional
growth opportunities and unique resources in an environment noted
for diversity, intellectual excitement, artistic pursuits and
natural beauty.
Accounts Payable has an outstanding opportunity for a Programs
Operations Specialist.
Position Purpose:
Reporting to the Manager of Accounts Payable, the Programs
Operations Specialist ensures that accurate and timely payments are
delivered to UW suppliers while meeting all university, state and
federal requirements for compliance.
The Program Operations Specialist will contribute to the
Procurement Services Culture of Service, focused on delivering
value for others inside and outside the organization and across the
University through customer service, operational effectiveness and
employee satisfaction.
Position Complexities:
This position requires capability to search for, comprehend, and
apply IRS tax regulations to payment requests or payments issued to
both non-US residents and US residents.
This position is also responsible for reconciling general ledgers
and vendor credit memos, which may require issuing collection
notices to vendors.
Duties & Responsibilities:
Over $1.5M payments and reimbursement to individuals go through
Accounts Payable per month, the Programs Operations Specialist is
expected to:
Analyze, process and audit payment requests to individuals, both
non-US residents and US. Analyze/review appropriate documentations
for compliance with UW & federal regulations; verify visa status &
appropriateness of payment, reconcile general ledger account for
all Non Resident Alien (NRA) tax withholdings.
Analysis of AP general ledger accounts. Generate correcting journal
vouchers as needed and audit Accounts Payable general ledger
accounts to ensure transactions are corrected when necessary.
Audit vendor credits. Researching vendor credits and collect from
suppliers when necessary.
Conduct post auditing of high-risk payments to individuals and
eReimbursements. Partner with business owners to develop and
execute procedures to detect and prevent non-compliance and
mitigate various types of risk, including operational, regulatory
and reputational risk.
Manage epayables card issued to vendors and assist in
troubleshooting card payment issues.
Assist Accounts Payable Reconciliation Specialists with complex
reconciliation transactions.
Review and analyze various business practices against existing
policies and procedures to suggest improvements to address changes
to business practices.
Other duties as assigned.
Train and cross train staff within UW Finance.
Requirements:
A Bachelor's degree in Accounting, Business, or related field and 2
years of experience in accounting or banking or related field.
Equivalent combination of education and experience from which
comparable knowledge and skills have been acquired may substitute
for degree.
Strong analytical skills, including collecting data, anticipating
key issues and impacts, and draw valid conclusions.
Competency using online tools for daily work and data
extraction.
Ability to work independently; problem solve, take initiative, set
priorities, and work multiple priorities efficiently and
effectively.
Excellent written and verbal communication skills.
Ability to be flexible and organized.
Ability to maintain positive and professional demeanor.
Strong interpersonal skills; ability to communicate in a direct,
positive manner that engages dialog and resolves differences.
Demonstrated experience in working on diverse groups and teams;
respects, values, and contributes to UW Finance and UW's commitment
to diversity, inclusion, and equity.
Desired:
CPA
Advanced degree in Accounting or Business
Intermediate Excel & Access skill
Application Process:The application process may include completion
of a variety of online assessments to obtain additional information
that will be used in the evaluation process.These assessments may
include Work Authorization, Cover Letter and/or others. Any
assessments that you need to complete will appear on your screen as
soon as you select "Apply to this position". Once you begin an
assessment, it must be completed at that time; if you do not
complete the assessment, you will be prompted to do so the next
time you access your "My Jobs" page. If you select to take it
later, it will appear on your "My Jobs" page to take when you are
ready. Please note that your application will not be reviewed, and
you will not be considered for this position until all required
assessments have been completed. Committed to attracting and
retaining a diverse staff, the University of Washington will honor
your experiences, perspectives and unique identity. Together, our
community strives to create and maintain working and learning
environments that are inclusive, equitable and welcoming.To request
disability accommodation in the application process, contact the
Disability Services Office at 206-543-6450 or dso@uw.edu
.Applicants considered for this position will be required to
disclose if they are the subject of any substantiated findings or
current investigations related to sexual misconduct at their
current employment and past employment. Disclosure is required
under Washington state law . COVID-19 VACCINATION
REQUIREMENTEmployees of the University of Washington are required
to be fully vaccinated against COVID-19 unless a medical or
religious exemption is approved. Being fully vaccinated means that
an individual is at least two weeks past their final dose of an
authorized COVID-19 vaccine regimen. As a condition of employment,
newly hired employees will be required to provide proof of their
COVID-19 vaccination. View the Final candidate guide to COVID-19
vaccination requirement webpage for information about the medical
or religious exemption process for final candidates.
Keywords: University of Washington, Seattle , PROGRAM OPERATIONS SPECIALIST- ACCOUNTS PAYABLE, Accounting, Auditing , Seattle, Washington
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