Project Control Specialist - Bus Rapid Transit Support (term-limited)
Company: Sound Transit
Posted on: May 27, 2023
This is a term-limited position, duration of term is expected to
last 60 months.
Salary range is $55k to $130k, with a midpoint of $85k. New hires
typically receive between minimum and midpoint, however, we may go
slightly higher based on experience, internal equity and
Sound Transit also offers a competitive benefits package with a
wide range of offerings, including:
- Health Benefits: We offer two choices of medical plans, a
dental plan, and a vision plan all at no cost for employee
coverage; comprehensive benefits for employees and eligible
dependents, including a spouse or domestic partner.
- Long-Term Disability and Life Insurance.
- Employee Assistance Program.
- Retirement Plans: 401a - 10% of employee contribution with a
12% match by Sound Transit; 457b - up to IRS maximum (employee only
- Paid Time Off: Employees accrue 25 days of paid time off
annually with increases at four, eight and twelve years of service.
Employees at the director level and up accrue additional days. We
also observe 12 paid holidays and provide up to 2 paid floating
holidays and up to 2 paid volunteer days per year.
- Parental Leave: 12 weeks of parental leave for new
- Pet Insurance.
- ORCA Card: All full-time employees will receive an ORCA card at
- Tuition Reimbursement: Sound Transit will pay up to $5,000
annually for approved tuition expenses.
- Compensation Practices: We offer competitive salaries based on
market rates and internal equity. In addition to compensation and
benefits, you'll find that we provide work-life balance,
opportunities for professional development and recognition from
your colleagues. GENERAL PURPOSE:
Under general direction, performs professional duties involved in
serving as technical expert for project control functions for
assigned contracts and projects including budget development,
monitoring and reporting, contract/project set up, establishment of
WBSs, account codes, rules, and cost allocations, developing and
reporting of accruals, invoice processing, requisition, and change
order preparation and processing; and staff utilization and project
progress reporting for the monthly and quarterly progress reports.
Participates in project/contract risk assessment, mitigation,
control, and reporting. Develops and provides training on project
control policies and procedures; serves as technical advisor to
assigned project managers on project controls systems, policies,
and procedures; participates on committees evaluating financial
management system modifications/process updates and provides
training to internal staff and project consultants in use of
financial management systems; provides guidance and coordinates
work activities with other project control staff assigned to assist
in meeting project progress, monitoring, and reporting
requirements; and coordinates activities with outside agencies,
contractors, and consultants as necessary.
The following duties are a representative summary of the primary
duties and responsibilities. Incumbent(s) may not be required to
perform all duties listed and may be required to perform
additional, position-specific duties.
- Administers project control functions for small to medium size
projects and contracts as assigned; develops a Work Breakdown
Structure (WBS) for new projects, and as projects evolve, based on
established standards and guidelines; develops appropriate account
assignment for all WBS elements and coordinates with budget and
finance for review and setup of new WBS elements and accounts;
reviews reports for correct setup of new WBS elements and accounts.
Monitors use of accounts and recommend corrections when
- Assists and coordinates with the project team for assigned
projects through the project baselining process and ensures all
requirements are met and required documents are prepared to support
the baselining of a project. Prepares and presents project baseline
project control information to the Executive Director. Supports
project managers/directors in the preparation of baseline documents
required for other approvals (i.e. Phase Gate, Sound Transit
- Administers construction and professional services contracts as
assigned including contract setup, progress payment processing, and
review for compliance with contract terms; development WBSs and
assignment of account coding and Grant ID's and entry of contract
costs into Contract Manager System (Primavera Contract Manager);
monitoring project performance against plan; provides progress
reporting relative to planned data; provide variance analysis and
forecasts cost to complete; participates in project/contract risk
assessment, mitigation, control, and reporting.
- Performs change control management; gathers change
documentation including independent cost estimate (ICE), scope,
cost proposal/estimate, and change control board (CCB) change
request, reviews and validates scope of work, assembles change
order for internal processing, evaluates change requests and
ensures appropriate approvals are obtained; reports on progress and
provides analysis of associated risks for trend reporting; tracks
changes in Contract Manager System and coordinates with consultants
and contractor's as needed to ensure contract compliance;
establishes cost exhibit to accurately reflect task work
breakdowns; sets up schedule of values/bid items in Primavera
Contract Manager and develops allocation or distribution rules for
accurate accounting of costs against the contract.
- Utilizes an Earned Value Management System (EVMS) to analyze
contract/project performance metrics including cost and schedule
variances, estimate at completion, and provide narrative report in
accordance with the project controls policies and procedures.
Present results to manager/supervisor and the project manager/
- Participates in the planning, procurement negotiation, and set
up of new contracts; develops a work breakdown system (WBS) based
on specific project/contract requirements, creates account codes
and rules, and routes requisition to obtain PO; and interfaces with
project manager, coordinator.
- Reviews, tracks, and forecasts project costs; tracks contract
budgets at a task level; reviews contract payments and prepares
cost reports; reviews reports for overruns to working budget;
reports overruns and/or potential overruns for corrective action;
forecasts estimate for completion (EFC) by phase and documents
variances; tracks potential change orders and trends in Contract
- Provides support for the development of project budgets and
annual spending plans/cash flows including preparing budget
worksheets, documenting budget assumptions validating actual
expenses, performing variance analyses, forecasting, and updating
forecasts for estimated cost to complete.
- Runs capital program cost reports from Agency financial
management/reporting systems and reviews variances to budget;
identifies budget overruns to the Project Director/Manager; reports
variances to Manager/Supervisor.
- Troubleshoots miscellaneous issues related to project and
contract administration including status of contract/project,
Purchase Order (PO) status, and account code discrepancies;
provides guidance on project control policies and procedures,
responds to requests for project control support provides training
and support as needed on functionality of Agency contract
management database (Contract Manager System) and project control
policies and procedures; performs variance report analysis for
project management; and supports Change Control Board and Phase
Gate processes for the project manager.
- Provides support to the division/department and others on
matters as directed; serves on committees as assigned; prepares and
presents staff reports and other necessary correspondence; attends
and participates in professional group meetings; maintains
awareness of new trends and developments in project controls;
incorporates new developments as appropriate; ensures processes,
policies, and practices are interpreted and applied consistently
and effectively; ensures accountability and compliance with all
current and applicable state and federal laws, Agency policies and
procedures, rules and regulations.
- Champions and models Sound Transit's core values and
demonstrates values-based behaviors in everyday interactions across
- Contributes to a culture of diversity, equity and inclusion in
alignment with Sound Transit's Equity & Inclusion Policy.
- It is the responsibility of all employees to follow the Agency
safety rules, regulations, and procedures pertaining to their
assigned duties and responsibilities, which could include systems,
operations, and/or other employees.
- It is the responsibility of all employees to integrate
sustainability into everyday business practices.
- Other duties as assigned. MINIMUM QUALIFICATIONS:
Education and Experience: Bachelor's degree in Engineering,
Construction Management, or closely related field and four years of
experience performing project control functions for large projects;
OR an equivalent combination of education and experience.
Preferred Licenses or Certifications:
- Certified cost engineer/certified cost consultant by the
Association for the Advancement of Cost Engineering (AACEI)
Required Knowledge and Skills:
- Operational characteristics, services, and activities of a
project control program area.
- Project control, project management, public procurement,
contract administration, budget preparation, record keeping and
records management, and partnering and negotiation principles,
practices, and procedures.
- Scheduling, estimating, risk management, and earned value
principles and techniques. Work breakdown structure and its
application to scope of project work.
- Methods and techniques of data collection, research, report
preparation, and financial analysis.
- Budget control/monitoring techniques.
- Various financial management systems.
- Pertinent federal, state, and local laws, codes, and
- Principles of business letter writing and basic report
- Principles of customer service.
- Modern office procedures, methods, and equipment including
computers and computer applications such as word processing,
spreadsheets, charts, graphics, and presentations.
- Project control functions including scheduling, estimating,
risk management, and earned value management and reporting
- Utilizing personal computer software programs affecting
assigned work and in compiling and preparing financial data and
- Establishing and maintaining effective working relationships
with other department staff, management, vendors, outside agencies,
community groups, and the general public.
- Interpreting and administering project control policies and
- Utilizing contract/financial management systems including
relational databases and budget preparation monitoring and
- Demonstrating a positive customer service orientation.
- Communicating across all levels of the organization and with
project stakeholders. Using technical concepts and general project
management tools and techniques to effectively coordinate project
control activities and functions to creatively and effectively
solve complex problems.
- Reviewing and evaluating changes to contract terms.
- Preparing clear and concise analytical, administrative, and
- Budget preparation and administration.
- Applying project management techniques and principles. Physical
Demands / Work Environment:
- Work is performed in a hybrid environment.
- The Agency promotes a safe and healthy work environment and
provides appropriate safety and equipment training for all
personnel as required.
Sound Transit is an equal employment opportunity employer. No
person is unlawfully excluded from employment action based on race,
color, religion, national origin, sex (including gender identity,
sexual orientation and pregnancy), age, genetic information,
disability, veteran status or other protected class.
Equal Opportunity Employer/Protected Veterans/Individuals with
The contractor will not discharge or in any other manner
discriminate against employees or applicants because they have
inquired about, discussed, or disclosed their own pay or the pay of
another employee or applicant. However, employees who have access
to the compensation information of other employees or applicants as
a part of their essential job functions cannot disclose the pay of
other employees or applicants to individuals who do not otherwise
have access to compensation information, unless the disclosure is
(a) in response to a formal complaint or charge, (b) in furtherance
of an investigation, proceeding, hearing, or action, including an
investigation conducted by the employer, or (c) consistent with the
contractor's legal duty to furnish information. 41 CFR
Keywords: Sound Transit, Seattle , Project Control Specialist - Bus Rapid Transit Support (term-limited), Accounting, Auditing , Seattle, Washington
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