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Office Assistant 3

Company: Washington State
Location: Monroe
Posted on: January 17, 2020

Job Description:

DescriptionMONROE CORRECTIONAL COMPLEX (MCC)OFFICE ASSISTANT 3FULL TIME**The Department of Corrections is seeking a highly motivated and qualified individual for the position of Office Assistant 3 for the Monroe Correctional Complex/Washington State Reformatory Unit (MCC/MSU). This position reports directly to the Secretary Supervisor of the Correctional Program Manager. This bulletin may be used to fill additional permanent and non-permanent OA3 vacancies at MCC.The Monroe Correctional Complex (MCC) is a 2400 bed male all-custody level facility located 30 miles northeast of Seattle. The complex consists of five units; the original "reformatory", a large mental health inpatient treatment unit, a sex offender treatment unit, an intensive management unit and a minimum custody unit that also houses community corrections violators, much like a jail. Monroe is considered the hub of medical and psychiatric care for DOC. It is located close to University of Washington and Harborview Medical Center. MCC provides care for the sickest and most complicated patients in our system. In all, MCC houses approximately 2,500 offenders and employs approximately 1,200 staff.Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.To be considered for this opportunity, please apply directly at careers.wa.gov, AND attach a current resume and a letter of interest (preferably no more than two pages), indicating how you meet the qualifications and why you believe you are the ideal candidate for this position.DutiesThe Office Assistant 3 uses independent judgment in the performance of clerical duties required for OMNI Offender Programs entries and callout Application entries and distribution. This position has interaction with and completes work as requested by the Correctional Program Manager (CPM), Correctional Unit Supervisors (CUS's), Counselors, and Work Crew Supervisors.Duties include, but are not limited to:

  • Independently maintains and updates the job status and program enrollment/participation for all MCC/MSU offenders in OMNI Offender Programs;
  • Tracks all changes and daily management of wait lists in concurrence with offender work crew supervisors and classification counselors;
  • Creates callouts for programs;
  • Stays current on the policies and OM's for work programs and offender movement;
  • Assists and trains work supervisors in finding the most current forms for hiring and firing offender workers;
  • Creates Gate Cards for offenders when hiring;
  • Ensure all offenders working have current and up to date job screenings with clearance for the areas they work;
  • Respond to Offender Kites in a timely manner;
  • Enter work schedules for hired offenders;
  • Post job announcements for offender jobs that are in need of waitlists;
  • Maintains spread sheet for all staff access in accordance with the offender movement;
  • Obtain offender sign up-sheets from all units;
  • Enter and print daily program callouts and deliver to staff in units;
  • Coordinate programs throughout the facility to include placing offenders in proper programs to meet their needs, filling all program seats; creating certificates for completed courses and all OMNI Offender Programs and Callout System entries;
  • Assist Unit in various tasks to include filing and uploading pictures for the upcoming chain;
  • Run NCIC's for institutional visitors
  • Schedule attorney visits
  • Cross train to provide back-up for OA3 support staff under the MSU CPM;
  • Filing and other duties as assigned.* NOTE:*
  • This position will be assigned to work within the secure perimeters of the Monroe Correctional Complex and will have contact with offenders. This work is performed in a potentially hazardous setting with offenders who may have behavioral, social, mental health and/or medical issues, and who may exhibit non-compliant behavior toward staff and/or other offenders.
  • This position requires primarily desk work, however may require extensive computer work for long periods of time, extended periods of sitting. Some lifting standing or walking is required.Qualifications
  • High School Diploma or GED
  • Must be able to type 40 words per minuteDOC Core Competencies for All Employees which include: Safety, Treats others with Respect and Courtesy, Dependability, Accountability, Judgment and Problem Solving, Leadership, Communication, Relationship Building and Ethics & Integrity, and Embracing Diversity and Cultural Differences.DESIRED
    • Two (2) years of clerical, keyboarding/typing and data entry experience
    • Competent at performing general clerical duties
    • Advanced computer proficiency including Outlook, Word, Excel, Access and OMNI.Veterans Preference Points QualificationIn order to be eligible to receive Veterans Preference Points, as noted in the Agency Wide Questions, you will need to attach a legible copy of your DD214 to your application OR email a copy to cmchulick@doc1.wa.gov, by close of the job posting. If this information is not received by the closing date - no additional points will be applied to your final examination score.Supplemental Information'The mission of DOC is to improve public safety.'For additional information about the agency, please visit http://www.doc.wa.gov/.IMPORTANT NOTES:
      • Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.*Phone number *AND_ email address are required for all professional references._
      • Your answers to the supplemental questions must be supported by the work experience section in your application or you may not be considered for this position. Resumes will not replace the completed "Work Experience" section in your online application.You may be disqualified if your work experience does not include information used to: 1) meet the minimum qualifications of the job and 2) back up your answers to the supplemental questions. Only complete applications will be considered. Please be sure to answer all supplemental questions.
        • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
        • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
        • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
        • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
        • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
        • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
        • This position may be represented by a Union Shop.We are committed to hiring individuals who possess core diversity competencies:
        • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
        • Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.
        • Respectfully acknowledge people's differences and recognize these differences as important and valuable.
        • Promote inclusiveness.
        • Be culturally sensitive and appropriate.
        • Respect and value diverse backgrounds and traditions.DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.For questions about this recruitment, or to request reasonable accommodation in the application process, please email cmchulick@doc1.wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.Salary: $2,778.00 - $3,582.00 MonthlyLocation: Snohomish County Monroe, WAJob Type: Full Time - PermanentDepartment: Dept. of CorrectionsJob Number: 2020-00292Closing: 1/16/2020 11:59 PM PacificAgency: State of WashingtonAddress: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504Phone: View Posting for Agency ContactWebsite: http://www.careers.wa.gov

Keywords: Washington State, Seattle , Office Assistant 3, Administration, Clerical , Monroe, Washington

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