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Administrative Assistant

Company: TalentBurst Inc
Location: Bellevue
Posted on: February 16, 2020

Job Description:

Company Description

TalentBurst group of companies was founded in 2002 by three ex-Monster Worldwide (parent of Monster.com) employees.Our strategic vision was to provide our customers with a service delivery experience that incorporated our knowledge of the staffing industry, laser like focus on process and unparalleled value.

Job Description

Role: Administrative Assistant

Duration: 6 Months+

Location: Bellevue, WA

Job Responsibility:

--- Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts

--- Provide backup support to the front desk, including greeting and badging visitors, processing mail, stocking break rooms, and straightening common areas

--- Perform team support duties including ordering office supplies, making copies, updating distribution lists, and scheduling contractor interviews

--- Provide support for senior management, including travel arrangements and itineraries, expense reports, correspondence, and meeting coordination

--- Coordinate conference/meeting room set-up, catering, and logistical arrangements for onsite and offsite meetings and events, and provide on-location support for team activities and outings

--- Assist with on-boarding of new employees and contractors

--- Assist with space management, workspace move requests and submit facilities work orders

--- Act as a liaison, problem solver, and facilitator for the department

--- Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities

--- Create purchase requisitions, reconcile purchasing card expenses and troubleshoot issues with Finance

--- Partner and coordinate workload with other administrative team members and provide backup support when needed

--- This role will require off-hours work and responsiveness at times

Qualifications

--- 2-5 years of administrative experience

--- Customer service-focused, with a professional presence and a confident and approachable personality

--- Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast-paced environment

--- Skilled in Microsoft Outlook, Word, Excel, and PowerPoint; experience with SharePoint and Oracle iExpense/iProcurement helpful

--- Proficient in managing Outlook calendars and organizing travel

--- Ability to multi-task, assist multiple team members at the same time, and prioritize work effectively

--- Detail-oriented and able to complete work assignments with a high degree of quality

--- Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information

Qualifications

--- 2-5 years of administrative experience

--- Customer service-focused, with a professional presence and a confident and approachable personality

Additional Information

Nice to Have Skills:

Experience with SharePoint and Oracle iExpense/iProcurement helpful Experience making business travel arrangements

Keywords: TalentBurst Inc, Seattle , Administrative Assistant, Administration, Clerical , Bellevue, Washington

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