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Administrative Assistant III

Company: Beacon Health Options
Location: Everett
Posted on: February 17, 2020

Job Description:

Job Description

We are currently seeking a dynamic Administrative AssistantIII to join our team at our office in Everett, WA. The Administrative Assistant will be responsiblea broad range of clerical and administrative tasks supporting an Onsite EAP program for a major client in the Puget Sound area. The Administrative Assistant III provides program specific administrative support and/or directly supports the Program Manager/Regional Account Director and Onsite EAP Clinical Supervisor

What does a typical day look like?

  • Answering and directing phone calls; responding to telephone inquiries. Setting appointments for client employees who access the onsite EAP program.
  • Performing reception duties at the Onsite EAP office; processing intake paperwork as needed.
  • Maintaining clinical files as required
  • Preparing correspondence and other information as needed for program operations or as requested by Program Manager.
  • Tabulating, tracking and reporting data as needed. Maintaining tracking logs in Excel. Assisting Program Director with preparation of quarterly program reports.
  • Scheduling meetings, layoff debriefings, awareness events and other Onsite EAP activities.
  • Taking, transcribing and distributing meeting minutes
  • Entering data into the Care Connect data base as needed. This would typically be entry of case information for contract onsite counselors who do not have access to Care Connect.
  • Assisting with special projects and initiatives related to the Onsite EAP program;
  • Performing general office management duties; inventory management and ordering materials and supplies for the operation of the Onsite EAP program.
  • Maintain annual licenses for external secure email application
  • Train Onsite EAP staff and other Admin staff on data tracking protocols and stat trackers
  • Ordering, printing and distributing promotional materials.
  • Other duties as assigned
    What You Contribute:

    Education: A minimum of high school diploma required

    Relevant Work Experience: Aminimum of 3 years work experience doing reception and administrative work, preferable in a healthcare setting

    Knowledge, Skills & Abilities: MS Office Suite (Word, Excel, Outlook, PowerPoint)

    Beacon Health Options is proud to be an Equal Opportunity and Affirmative Action Employer as well as a Drug Free and Tobacco Free Work Environment. EOE/AA/M/F/Veterans/Disabled

    At Beacon Health Options, our candidate's data privacy is a top priority. Our recruiting team conducts all communications using official company email ( Only candidates who have applied for an open position through our Careers page ( will be engaged in our interview process. Beacon conducts all interviews in person or over the phone. At no time during the recruiting process will any Beacon recruiter request any financial or personally identifiable information from you.




Keywords: Beacon Health Options, Seattle , Administrative Assistant III, Administration, Clerical , Everett, Washington

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