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Commercial and Tech Transactions Paralegal/Administrative Assistant

Company: Costco Wholesale
Location: Issaquah
Posted on: February 16, 2020

Job Description:

Description of position: Costco Wholesale is seeking an experienced paralegal/administrative professional to join the legal team at its headquarters in Issaquah, Washington. In this role, you will provide primary paralegal and administrative support to three corporate/transactional attorneys supporting several of Costco's business units, including merchandising (commercial transactions for retail goods), home improvement, e-commerce, information technology, information security, and IT vendor management. This position will focus on procurement transactions and business operations, not litigation or corporate governance or securities matters. - Responsibilities: - - - - - - - - -Draft and revise commercial, technology transactions, licensing procurement, and settlement agreements, termination letters, and other template agreements in cooperation with responsible attorney. - - - - - - - -Assist with compliance review of private label packaging, advertising, and marketing material. - - - - - - - - -Assist with information security incidents, including coordination of working group matters. - - - - - - - -Review confidentiality agreements/non-disclosure agreements (NDAs) and manage NDA process for the legal department. - - - - - - - -Review commercial contracts including software license agreements, software-as-a-service agreements, reseller agreements, master services agreements, IT services agreements, consulting agreements, SOWs, software development agreements, and merchandising agreements. - - - - - - - -Finalize, update, format, and maintain contracts, policies, forms, presentation slides, notebooks, spreadsheets, and shared documents and sites using Microsoft Office suite, Adobe Acrobat, and Google tools and platforms. - - - - - - - -General research on matters as they arise, including legal questions, member issues, and due diligence. - - - - - - - -Spearhead special projects as necessary, such as modernizing internal processes or handling business escalations. - - - - - - - - -Heavy communication by phone and email with internal Costco clients and outside counsel. - - - - - - - -Intake and referral of legal matters to other counsel inside and outside of Costco when responsible attorneys are unavailable. - - - - - - - -Track compliance issues and follow-up with responsible persons across several departments; log transactions and events into Costco tracking and compliance tools. - - - - - - - -Review, code, and process outside counsel invoices for payment, including verification against Costco's outside counsel policy, including invoicing policies, and communicate with outside counsel and internal legal team members to resolve issues. - - - - - - - -Prepare budget reports for each period, quarter, and year; track monthly expenditures to budget. - - - - - - - -Make travel arrangements and prepare expense reports. - - - - - - - - -Manage filing of electronic and paper copies of agreements, email, other correspondence, and files. - - - - - - - -Assist attorneys with CLE (continuing legal education) and payment of annual bar association dues. - - - - - - - -Other duties as assigned. Qualifications: - - - - - - - -At least seven years of relevant paralegal and administrative professional experience, preferably with some in-house experience; paralegal certificate a plus. - - - - - - - -Strong familiarity with contracting processes and commercial contracts. - - - - - - - -Experience drafting and reviewing contracts preferred. - - - - - - - -Technology transactions background and/or technical aptitude preferred. - - - - - - - -Proven and reliable ability to maintain confidentiality in all legal matters. - - - - - - - - -Proactive attitude and a strong interest in learning. - - - - - - - -Proven ability to stay calm and congenial, and to adjust positively to changes in direction and/or assignment. - - - - - - - -Advanced skills using Microsoft Office suite, Google tools, and Adobe Acrobat. - - - - - - - -Strong attention to detail and interpersonal skills with an emphasis on written and verbal communication. - - - - - - - -Well-organized, able to identify and prioritize tasks, excellent troubleshooting skills, and ability to successfully manage multiple projects. - - - - - - - -Ability to make sound critical decisions and accept personal responsibility for those decisions. - - - - - - - -Knowledge of Costco (or similar consumer retail and/or e-commerce business) operations a plus. At Costco, you will build a long-lasting career in a renowned culture where the company is committed to taking care of its employees, members, and suppliers. -You will be empowered to independently drive results within your areas of responsibility, and you will feel good about what you are helping to build.

Keywords: Costco Wholesale, Seattle , Commercial and Tech Transactions Paralegal/Administrative Assistant, Administration, Clerical , Issaquah, Washington

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