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Office Administration / Word Processing - F/T Direct Hire Position

Location: Seattle
Posted on: January 14, 2021

Job Description:

Our company is committed to understanding how our business practices affect the social, environmental, and economic facets of our community. We are doing work that helps change the economic, environmental and social fabric of our society for the better. We are a group of people that enjoys each other. A place where you will find cookies in the kitchen, a foosball table for relief from the grind, a beautiful outdoor patio for lunches outside on those beautiful Seattle days - okay maybe with a coat and umbrella right now but fresh air!!



We are looking for someone who is punctual, organized, attentive to detail, and has the ability to prioritize. Are you flexible, self-sufficient, willing to pitch in wherever needed, and able to work cheerfully with constant interruption? Call today!




Responsibilities:



(75%) General office duties:


Answer multi-line telephone system


Meet and greet visitors


Support conference room scheduling


Coordinate mail, courier, and package service


The employee must occasionally lift and/or move up to 25 pounds


Act as liaison with building management


Offer support for travel coordination and office calendars


Assist with phone and web conferencing


Coordinate client and staff meetings


Manage office and kitchen supplies


Maintain kitchen and conference room appearance


Manage reference materials and archiving databases


Create birthday and monthly anniversary emails


Close up office


General clerical duties



(25%) Word Processing/Publications Support:


Prepare hard copies of deliverables (copy, file and collate materials, etc.) as requested


Format documents in Word, using styles, embedded graphics and tables, and project-specific style sheets


Format tables and presentations in Microsoft Excel and


PowerPoint


Prepare PDF electronic deliverables


Assist with updating production database as requested



Qualifications:


The ideal candidate must have excellent verbal and written communication skills



Proficient in Microsoft Office Suite, specifically Outlook, Word, and Excel



Experience with Powerpoint, Sharepoint and Visio a plus



Experience with graphics a plus



Strong ability to learn new software and meet production schedules



Strong customer service skills, including the ability to be flexible, work effectively under pressure, and manage multiple priorities and changing requests as necessary is a must



Experience in an environmental and/or consulting organization preferred



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Seattle , Office Administration / Word Processing - F/T Direct Hire Position, Administration, Clerical , Seattle, Washington

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