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Office Administrator

Company: Cone Architecture
Location: Seattle
Posted on: February 22, 2021

Job Description:

CONE Architecture is seeking an experienced candidate to become our Office Administrator, who will work onsite at our newly remodeled office located at the south tip of Seattle's Green Lake area.--This dynamic addition to our team will be adept at working directly with the 16 member staff and principals as the main office support. This person will ensure the organization runs efficiently and effectively. The fulltime position requires prior experience that proves you're detail oriented, great at prioritizing and time management, and that you can manage a variety of tasks.The ideal candidate will be collaborative, experienced in office administration, and able to efficiently juggle multiple projects and priorities in an office environment.You may be the perfect fit if you live locally, enjoy working inside of a freshly remodeled office space, and are eager to find your place within a youthful architecture team like CONE. Position Overview--- Being the first line of communication at CONE office in Wallingford--- Providing essential support and detail management to principals and staff for everyday functions--- Developing a clear overall understanding of all business functions and projects of the firm--- Reporting to the managing Principal, and working directly with all three Principals, and HR Manager--- Providing assistance tracking and updating licenses, subscriptions, and renewals--- Logging, organizing, and filing vendor and building maintenance invoices--- Maintaining a productive working relationship with all staffDaily Responsibilities--- Front-of-office reception contact person in healthy office space--- Administrative support for Principals and staff--- General office oversight of supplies, equipment, and deliveries--- Mail collection and distribution and outgoing mailing duties--- Open and close office procedures and "Healthy Office" monitoring--- Assist in the preparation of project proposals working directly with architectural design staff--- Office calendar management and events planning--- Organize, update and review office templates and lists--- Main point person for Building Maintenance and supply Management (Cleaning / Kitchen / Office / Food / Waste)--- Utilities Monitoring - Water/Gas/Elec/Communications/Trash/Recycle--- Main contact for cleaning crew & cleaning supplies (Covid Protocols)--- Knowledge of office and building automation platforms to include (how to use established building systems)Candidates will have at least--- Minimum 3 years of experience in an office or administrative position--- Proficiency in Microsoft Office 365 applications, specifically Outlook, Word and Excel--- The ability to quickly problem-solve and shift thinking to accommodate diverse task listIdeal candidates will be--- Highly detail-oriented,--- Own concise written and verbal communication skills,--- Comfortable working collaboratively as well as solo--- Express a positive attitude and flexible approach to new tasks as they arise--- Fully own responsibilities in managing office projects--- Live near the office; little to no commute necessary--- Notary Certification desirable, but not requiredBenefits-----Full benefits available after 30 days(Medical, Dental, Vision - employer pays 80% of employee premium)-----Cone Safe Harbor 401k plan which includes a fully vested employer match of up to 4%, (available after 6 months ofemployment -----120 hours PTO (Paid Time Off) annually and paid holidays-----Annual professional development stipend of $1,000 (pro-rated based on hire date)To ApplyWe welcome all qualified applicants and look forward to hearing from you. Please submit a PDF with your letter of interest and resume to: no later than Feb 12. Please no phone calls.

Keywords: Cone Architecture, Seattle , Office Administrator, Administration, Clerical , Seattle, Washington

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