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Administrative Assistant

Company: Boys & Girls Clubs of King County
Location: Seattle
Posted on: November 22, 2021

Job Description:

Now offering for a limited time up to $600 sign-on incentive ($300 paid upon hire and $300 paid after 6 months of employment)Leading the Change in Youth DevelopmentAt Boys & Girls Clubs of King County, we are taking youth programming to a new level. We are a leader in youth development, providing a safe, affordable place for kids and teens during critical out-of-school time. Our Clubs offer life-changing programs and services to more than 20,000 youth throughout the greater Seattle area. As the third largest major metro Boys & Girls Club organization in the United States, we have a rich history serving King County youth. If you are passionate about youth development, love to connect with people, have a proven track record of results with youth, and want to be part of an extraordinary team, Boys & Girls Clubs of King County is for you!OPPORTUNITY OVERVIEW: ADMINISTRATIVE ASSISTANTSupports Area Director in collecting information, performing clerical functions, and completing administrative duties as assigned. Plan and coordinate supportive services of the Club, such as record keeping, mail distribution, and other office support services. Support Area Director with Dash, member and other youth served data management and impact-measurement initiatives. Prepare correspondence and reports, maintain schedule and calendar, answer telephone and maintain electronic and hard copy files. Answer inquiries and obtain information for general public, visitors and other interested parties. May serve as greeter, kid check in and/or staff the club front desk reception. Help facilitate overall efficiency of professional office functions, and core BGCA programing. May be required to support multiple club sites.ESSENTIAL DUTIES AND RESPONSIBILITIES:Provide engaged presence to prepare youth for success while creating a safe and healthy Club environment that facilitates positive youth developmentEnsure that facilities, equipment, and first aid, janitorial and office supplies are maintainedContribute to planning, developing, implementing and evaluating programsSupport a productive work environmentRepresent the club to all visitors with a professional and positive demeanorParticipate in special programs or events as directed by club directorManage membership listsRetrieve invoice summaries and data reports from Dash databaseWork with Marketing and Communications to make updates to websiteDemonstrate strong emotional intelligence and maintain a professional presence in high stress situationsRELATIONSHIPS:Internal: Maintain close, daily contact with club staff (professional and volunteer), club members, and supervisor. Communicate daily to receive/provide information, discuss issues, explain or interpret guidelines/instructions.External: Support external contact as needed with community groups, schools, member's parents and others as directed by supervisor.QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES:High School diploma or GED requiredYouth development experience preferredAbility to objectively draft professional correspondencePrevious administrative or office experience is preferredCurrent CPR and First Aid Certifications or ability to obtain within 90 days of hireKnowledge and/or experience working with a non-profit youth development agency preferred, Boys & Girls Club experience preferredFunctional literacy with Microsoft Office SuiteGood organization and attention to detail, professional presence, strong customer relations skills and ability to maintain strict confidentialityStrong analytical and problem solving skillsAbility to learn and implement new ideas for the good of the organizationHigh level verbal and written communication skillsAbility to multi-taskHOURS: Regular Full-time, 40 hours per weekLOCATION: Ballard Boys & Girls Club, 1767 NW 64th St, Seattle, WA 98107PAY RATE: $21.00FLSA: Hourly, Non-ExemptBenefits of working with us include:Accessible PTO & Paid HolidaysMedical, Vision & Dental Insurance100% Employee Discount for Childcare FeesGenerous 401k Employer MatchingEmployee Tuition AssistanceOrca Cards & Mileage ReimbursementDISCLAIMER:The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.Equal Employment Opportunity and Non-DiscriminationBoys & Girls Clubs of King County (BGCKC) is committed to equal opportunity for all employees and applicants. BGCKC does not discriminate with regards to hiring, assignment, promotion or other conditions of staff employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender, gender identity, veteran status, disability, genetic information or any other status protected under local, state or federal law.In accordance with the Americans with Disabilities Act, upon request, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of our positions.

Keywords: Boys & Girls Clubs of King County, Seattle , Administrative Assistant, Administration, Clerical , Seattle, Washington

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