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Administrative Operations Assistant

Company: Pace Staffing
Location: Seattle
Posted on: November 22, 2021

Job Description:

Job Responsibilities:

  • Greet and welcome all visitors to the company office with emphasis on providing excellent customer service
    • Answer incoming calls to main company phone line in a friendly and professional manner (in English) then answer questions, provide information or redirect calls as necessary to appropriate team member
      • Assemble new client binders and folders
        • Manage internal company mailing processes; sort incoming received mail to appropriate team members and ensure all outgoing mail is sent out in a timely manner
          • Ensure all departments have the necessary office supplies and equipment needed to work comfortably and efficiently by conducting regular audits and ordering office supplies
            • Ensure office snacks, coffee, and other grocery/kitchen items are stocked and neatly organized
              • Ensure the office common spaces and kitchen area are kept neat and orderly on a continuous basis
                • Assist with ordering of employee business cards and identification badges
                  • Assist the Human Resources department with employee recognition programs by ensuring that caregivers and nurses are regularly recognized with thank you, birthday, and work anniversary cards
                    • Assist IT department with onboarding/offboarding employees as well provide basic user support for copiers, printers, headsets, phones, and softwareJob Details:
                      • Pay Rate: $19-22 Per Hour
                        • Location: Seattle (Northgate), WA
                          • Assignment Length: 2-4 Months (Temp-to-Hire opportunity)
                            • The position is located within a leading Northwest home care company!Candidate Requirements:
                              • High school diploma or equivalent
                                • 2+ years of Administrative experience in a customer or patient facing role, with administrative or office duties
                                  • Great customer service skills; prioritizes customer needs and does what is necessary to ensure customer satisfaction even in stressful situations
                                    • Outgoing with great verbal communication skills to create positive experiences for all visitors and those who call on the phone
                                      • Enjoys being busy and completing tasks, takes the initiative to ask for additional tasks during slower periods of time
                                        • Focus on having great follow through while demonstrating attention to detail and accuracy in daily work
                                          • Adaptable to rapidly changing tasks, priorities, and deadlines within a fast-paced environment. Time management is everything in this role!
                                            • Ability to maintain strict confidentiality with sensitive employee information and proprietary company information
                                              • Highly motivated to work collaboratively as a part of a team to achieve the goals as defined by the company!
                                                • Previous Healthcare experience is helpful, but not necessaryJob Type: Full-timePay: $19.00 - $22.00 per hourSchedule:
                                                  • 8 hour shiftWork Location: One location

Keywords: Pace Staffing, Seattle , Administrative Operations Assistant, Administration, Clerical , Seattle, Washington

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