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Front Desk Administrative Associate

Company: ZT Systems
Location: Seattle
Posted on: November 22, 2021

Job Description:

Are you ready for a change? At ZT Systems, we put People First, and from day one our team members make a difference. A fast-growing key player in a multibillion-dollar market, ZT designs and builds hyperscale compute and storage solutions for the worlds largest datacenter customers. We are passionate about teamwork, and the consistent high quality of our solutions differentiates us in the minds of our customers. Here at ZT, we recognize hard work, commitment, leadership, and results, and we truly believe that behind every quality solution is a team of highly talented individuals. Join us and become part of an industry-leading team that transforms ideas into reality.About the roleThe Front Desk Administrative Associate for Platform Engineering will be the first point of contact for our guests. Additionally, this position provides a broad range of administrative and database support for the Department, Administrative Services, and ad hoc projects and running an efficient and professional front desk.What You will Do* Greet and welcome guests as soon as they arrive at the office.* Direct visitors to the appropriate person or conference room.* Answer, screen, and forward incoming phone calls.* Ensure the reception area is tidy and presentable.* Process catering requests to meet specific delivery times.* Provide basic and accurate information in person and via phone/email.* Receive, sort, and notify recipients of daily mail/deliveries (FedEx, UPS, USPS, DHL Ground).* Process weekly breakroom supplies and notify facilities of arrival.* Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).* Order department supplies and keeps an inventory of stock.* Update calendars, conference room schedules, schedule meetings coordination with the admin team, shuttle requests.* Provide backup support as needed with the Admin team.* Participate in special projects and tasks.What You Bring* Minimum of 2 years experience working as an administrative assistant.* Professional attitude and appearance, strong customer service skills.* Proficient utilizing Microsoft Office programs (Outlook, Excel, Word, Visio).* Excellent organizational skills, including the ability to prioritize and coordinate multiple tasks.* Excellent written and verbal communication skills, including professional phone etiquette.* Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels.* Self-motivated professional with good communication and interpersonal skills* Able to coordinate several projects to a successful completion with little or no supervision.* Responds promptly to shifts in direction, priorities, and schedules.* Uses sound judgment and problem resolution skills, often makes decisions in supervisors absence.* Execute with a high level of confidentiality, integrity, discretion, and judgment.* Thinks strategically and is proactive.ZT Systems offers a highly competitive salary commensurate with work experience and/or education, an excellent benefits program that includes a 401(k) plan, health and dental insurance, and paid time off. We are an Equal Opportunity Employer (EOE) and do not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, gender, marital status, national origin, disability

Keywords: ZT Systems, Seattle , Front Desk Administrative Associate, Administration, Clerical , Seattle, Washington

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