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Optometry Office Manager

Company: Marysville Vision Source
Location: Marysville
Posted on: June 24, 2022

Job Description:

Job DescriptionSummary of positionLooking for a job that gives paid time off for the week between Christmas Day and New Years Day? How would you like to be off work at 1pm on Fridays and start your weekend early? We are a busy Optometric Practice looking for a friendly, customer service oriented and experienced office manager to join our team and manage all facets of daily business operations.


  • Health insurance
  • Dental insurance
  • 401(k)
  • Paid time offResponsibilitiesOffice Manager Summary of position
    • Maintain an office environment that ensures optimal patient care and customer service.
    • Evaluate and review office production and procedures to develop new ways to improve efficiency with office operations, patient retention and profitability.
    • Develop and implement office budgets and manage procurement of general office supplies and equipment.
    • Recruitment, retention and termination of front and back-office support staff.
    • Encompass the role of HR to assess, investigate and resolve employee issues.
    • Ensures patient satisfaction, including troubleshooting when there is a complaint and developing process improvements to prevent recurrences.
    • Ensure regulatory compliance with HIPAA, OSHA, labor laws and all other federal, state, and local regulations.
    • Execute all strategic plans set forth by the owner to continue to expand and grow the practice.
    • Supervise and assist in insurance billing and claim filing.
    • Review and manage accounts receivable aging reports for patients and insurance companies.
    • Manage bookkeeping; pay bills, enter information into QuickBooks, reconcile accounts, payroll with Gusto.
    • Process and submit excise taxes.
    • Manage inventory and retail marketing plans.
    • Coordinate internal staff meetings and attend external business meetings.
    • Track date and produce monthly reports.
    • Perform other duties as assigned or necessary to support the office.Required SkillsOffice Manager Qualifications and Skills
      • High level of organization skills to handle time bound actions and multiple management scheduling calendars.
      • High level of interpersonal skills to handle sensitive and confidential situations and documents.
      • Attention to detail.
      • Excellent written and verbal communication skills.
      • Proficient time management skills for multiple priorities and deadlines.
      • Training and articulation to team members how to improve their roles and contribute to the practice.

Keywords: Marysville Vision Source, Seattle , Optometry Office Manager, Administration, Clerical , Marysville, Washington

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