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Director of Business Office (2 opportunities)

Company: Centralia College
Location: Seattle
Posted on: January 27, 2023

Job Description:

Director of Business Office (2 opportunities) We are a district of three distinct colleges-North Seattle College, Seattle Central College, and South Seattle College-and five specialty training centers, which makes us the largest and most diverse community college district in the state of Washington. We are leaders in change and innovation. As a Seattle Colleges employee, you will have the opportunity to contribute to the passionate work of Equity, Diversity and Inclusion as we work against systemic racism. Additionally, you will gain the rewarding experience of contributing to the success of an open-access learning institution that prepares students for life and work, fostering a diverse, engaged and dynamic community. Seattle Colleges staff and faculty also enjoy a competitive benefits package, professional development opportunities and enrichment experiences in areas of their choice including, committee, workgroup, and affinity group opportunities. Position Summary These opportunities are open until filled Salary range for this position is: $ 103,000/yr. - $130,000 /yr. (depending on experience) Under the supervision of the Vice Chancellor of Finance and Operations, the Director - Business Office serves as the college's budget director, responsible for the development, implementation, and fiscal oversight of the college's operating and non-operating budgets, and in addition, oversees daily operation of the college business office and business services to students, all college functional areas, and the public. The position works collaboratively with other areas to improve systems, processes and customer service. The position reports under a matrix structure, with primary reporting responsibility to the Vice Chancellor of Finance and Operations, and secondary reporting responsibility to the President of the College or their designee. As a Seattle Colleges employee, you will enjoy competitive compensation as well as all the benefits as a Washington State employee. To learn more about our excellent benefits offerings please see our benefits overview here: Seattle Colleges Employment Benefits Application Procedures:

  • Attached cover letter addressing how your background intersects with the job Required application materials must be completed and submitted online Notice to Applicants:
    Please note that Seattle Colleges is working under hybrid remote and on-site operations, pending public health guidance and business needs. Per CDC and WA Public Health directions, at this time we will be practicing social distancing and holding interviews virtually using video conference or teleconference options. As such, if you are selected for interview, please be prepared to hold your interview virtually. Per Governor Inslee's Proclamation 21-14.1 , employees of higher education and healthcare institutions must be fully vaccinated against COVID-19 no later than October 18, 2021, unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. Updated information about how to provide proof of vaccination or request a medical or religious accommodation will be posted as soon as it is known. - What you will be working on:
    • Direct the operations of the college's business office to efficiently process transactions, meet compliance requirements, serve students and provide timely, accurate financial information to management.
    • Direct and manage the comprehensive fiscal oversight of the college's operating budget and its annual activity in local/auxiliary funds.
    • Analyze revenue and expenditure activity across all college programs and accounting funds (appropriated, local revenue, auxiliary, and fiduciary funds) against budget; communicate variances and implications to the President, President's Cabinet, and the college community. Ensure that the utilization of the college's annual state appropriation is maximized. Analyze and model college, program, and initiative finances to support operational and strategic decision-making by the President and the President's Cabinet. Identify options to meet fiscal requirements and/or solve issues that arise.
    • Manage the annual budget development process (including implementation of legislatively mandated budget reductions). Manage all analytical, procedural, and technical aspects of the college's annual budget development process (inclusive of all state, local, and fiduciary accounting funds) and budget implementation, including direct training of, and assistance to, all budget administrators and departments.
    • Review and approve financial transactions to ensure that they are coded correctly and that budget authorities are not exceeded. Consult with requestors as required to resolve issues through training and/or budget revisions ).
    • Oversee the quarterly auto-contract process for all state funded Adjunct Faculty assignments, authorized signatory on all completed contracts.
    • Manage business office Purchase Cards.
    • Monitor and enforce compliance with established internal control processes and procedures. Monitor and report internal control and compliance risks to the Controller for mitigation.
    • Support the audit process by providing data as requested and assisting the Controller in responding to auditor questions.
    • Direct and manage the college's engagement in collections activity on delinquent student accounts. Work collaboratively with District Accounting, AARC, Financial Aid, and the Cashier's Office to determine and approve appropriate action on these accounts. Conduct analysis, problem solve, and make final fiscal-related decisions; or, recommend course of action to the EVP of Instruction, Finance, and Planning, depending upon complexity of circumstances and issues to be addressed. What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)
      • Bachelor's degree with major study in accounting, finance, or business administration or related field.
      • One or more years of experience in a supervisory/team leadership role
      • Demonstrated ability setting goals and standards consistent with high internal and external customer satisfaction
      • Demonstrated knowledge of principles and procedures of governmental accounting; internal auditing principles, procedures and practices; financial records and reports; recognized methods used in effecting internal control; and methods of accounting systems design.
      • Experience in the use of complex computerized budget/accounting systems
      • Advanced knowledge of Microsoft Excel, experience with writing SQL or other queries and/or similar analytical tools
      • Ability to interpret, apply, and effectively communicate in-depth understanding of federal, state, and local government laws, regulations, policies, and procedures across functional areas
      • Demonstrated ability to manage projects and processes
      • Demonstrated ability to help managers who have a limited background in finance to master the basic financial competencies required to fulfill their duties.
      • Demonstrated ability to work in a team environment, incorporating complex systems, and multiple time-sensitive demands
      • Demonstrated ability to empower people to do their best work, including demonstrated effective coaching skills
      • Demonstrated ability to work directly and collaboratively with faculty, staff, and students in a higher education or similar setting
      • Demonstrated evidence of effective written and verbal communication and presentation skills
      • Demonstrated ability to communicate and work respectfully and effectively with people from diverse racial, ethnic, religious, linguistic, gender, age, sexual orientation, and socio- economic backgrounds, and with diverse physical and learning abilities Physical Requirements: The position
        • typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office.
        • encounters frequent interruptions throughout the workday.
        • is regularly required to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion with or without reasonable accommodation. Disability Accommodation Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: -
          • Ability to operate office equipment -
          • Ability to read and verify data and prepare various materials -
          • Ability to exchange information on the phone or in person - Notice of Non-discrimination -Statement - Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the -basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable -accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. -Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of "bullying" behaviors, including "cyber bullying" . - Inquiries regarding compliance and/or grievance procedures may be directed to the college's Director of Legal -Compliance: (206) 934-3873 - Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation. - Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required -WA -HB 2327.

Keywords: Centralia College, Seattle , Director of Business Office (2 opportunities), Administration, Clerical , Seattle, Washington

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