Director of Business Office (2 opportunities)
Company: Centralia College
Location: Seattle
Posted on: January 27, 2023
Job Description:
Director of Business Office (2 opportunities) We are a district
of three distinct colleges-North Seattle College, Seattle Central
College, and South Seattle College-and five specialty training
centers, which makes us the largest and most diverse community
college district in the state of Washington. We are leaders in
change and innovation. As a Seattle Colleges employee, you will
have the opportunity to contribute to the passionate work of
Equity, Diversity and Inclusion as we work against systemic racism.
Additionally, you will gain the rewarding experience of
contributing to the success of an open-access learning institution
that prepares students for life and work, fostering a diverse,
engaged and dynamic community. Seattle Colleges staff and faculty
also enjoy a competitive benefits package, professional development
opportunities and enrichment experiences in areas of their choice
including, committee, workgroup, and affinity group opportunities.
Position Summary These opportunities are open until filled Salary
range for this position is: $ 103,000/yr. - $130,000 /yr.
(depending on experience) Under the supervision of the Vice
Chancellor of Finance and Operations, the Director - Business
Office serves as the college's budget director, responsible for the
development, implementation, and fiscal oversight of the college's
operating and non-operating budgets, and in addition, oversees
daily operation of the college business office and business
services to students, all college functional areas, and the public.
The position works collaboratively with other areas to improve
systems, processes and customer service. The position reports under
a matrix structure, with primary reporting responsibility to the
Vice Chancellor of Finance and Operations, and secondary reporting
responsibility to the President of the College or their designee.
As a Seattle Colleges employee, you will enjoy competitive
compensation as well as all the benefits as a Washington State
employee. To learn more about our excellent benefits offerings
please see our benefits overview here: Seattle Colleges Employment
Benefits Application Procedures:
- Attached cover letter addressing how your background intersects
with the job Required application materials must be completed and
submitted online Notice to Applicants:
Please note that Seattle Colleges is working under hybrid remote
and on-site operations, pending public health guidance and business
needs. Per CDC and WA Public Health directions, at this time we
will be practicing social distancing and holding interviews
virtually using video conference or teleconference options. As
such, if you are selected for interview, please be prepared to hold
your interview virtually. Per Governor Inslee's Proclamation
21-14.1 , employees of higher education and healthcare institutions
must be fully vaccinated against COVID-19 no later than October 18,
2021, unless a medical or religious exemption is approved. Being
fully vaccinated means that an individual is at least two weeks
past their final dose of an authorized COVID-19 vaccine regimen. As
a condition of employment, newly hired employees will be required
to provide proof of their COVID-19 vaccination. Updated information
about how to provide proof of vaccination or request a medical or
religious accommodation will be posted as soon as it is known. -
What you will be working on:
- Direct the operations of the college's business office to
efficiently process transactions, meet compliance requirements,
serve students and provide timely, accurate financial information
to management.
- Direct and manage the comprehensive fiscal oversight of the
college's operating budget and its annual activity in
local/auxiliary funds.
- Analyze revenue and expenditure activity across all college
programs and accounting funds (appropriated, local revenue,
auxiliary, and fiduciary funds) against budget; communicate
variances and implications to the President, President's Cabinet,
and the college community. Ensure that the utilization of the
college's annual state appropriation is maximized. Analyze and
model college, program, and initiative finances to support
operational and strategic decision-making by the President and the
President's Cabinet. Identify options to meet fiscal requirements
and/or solve issues that arise.
- Manage the annual budget development process (including
implementation of legislatively mandated budget reductions). Manage
all analytical, procedural, and technical aspects of the college's
annual budget development process (inclusive of all state, local,
and fiduciary accounting funds) and budget implementation,
including direct training of, and assistance to, all budget
administrators and departments.
- Review and approve financial transactions to ensure that they
are coded correctly and that budget authorities are not exceeded.
Consult with requestors as required to resolve issues through
training and/or budget revisions ).
- Oversee the quarterly auto-contract process for all state
funded Adjunct Faculty assignments, authorized signatory on all
completed contracts.
- Manage business office Purchase Cards.
- Monitor and enforce compliance with established internal
control processes and procedures. Monitor and report internal
control and compliance risks to the Controller for mitigation.
- Support the audit process by providing data as requested and
assisting the Controller in responding to auditor questions.
- Direct and manage the college's engagement in collections
activity on delinquent student accounts. Work collaboratively with
District Accounting, AARC, Financial Aid, and the Cashier's Office
to determine and approve appropriate action on these accounts.
Conduct analysis, problem solve, and make final fiscal-related
decisions; or, recommend course of action to the EVP of
Instruction, Finance, and Planning, depending upon complexity of
circumstances and issues to be addressed. What you bring as a
candidate: (Any Equivalent Combination of Knowledge, Skills,
Abilities, Education and Experience)
- Bachelor's degree with major study in accounting, finance, or
business administration or related field.
- One or more years of experience in a supervisory/team
leadership role
- Demonstrated ability setting goals and standards consistent
with high internal and external customer satisfaction
- Demonstrated knowledge of principles and procedures of
governmental accounting; internal auditing principles, procedures
and practices; financial records and reports; recognized methods
used in effecting internal control; and methods of accounting
systems design.
- Experience in the use of complex computerized budget/accounting
systems
- Advanced knowledge of Microsoft Excel, experience with writing
SQL or other queries and/or similar analytical tools
- Ability to interpret, apply, and effectively communicate
in-depth understanding of federal, state, and local government
laws, regulations, policies, and procedures across functional
areas
- Demonstrated ability to manage projects and processes
- Demonstrated ability to help managers who have a limited
background in finance to master the basic financial competencies
required to fulfill their duties.
- Demonstrated ability to work in a team environment,
incorporating complex systems, and multiple time-sensitive
demands
- Demonstrated ability to empower people to do their best work,
including demonstrated effective coaching skills
- Demonstrated ability to work directly and collaboratively with
faculty, staff, and students in a higher education or similar
setting
- Demonstrated evidence of effective written and verbal
communication and presentation skills
- Demonstrated ability to communicate and work respectfully and
effectively with people from diverse racial, ethnic, religious,
linguistic, gender, age, sexual orientation, and socio- economic
backgrounds, and with diverse physical and learning abilities
Physical Requirements: The position
- typically works in an office environment and uses a computer,
telephone and other office equipment as needed to perform duties.
The noise level in the work environment is typical of that of an
office.
- encounters frequent interruptions throughout the workday.
- is regularly required to provide 1:1 support, present to small
groups, and work at a computer exercising repetitive hand motion
with or without reasonable accommodation. Disability Accommodation
Seattle Colleges follows the Americans with Disabilities Act (ADA)
and provides the following information as a guideline for
applicants: -
- Ability to operate office equipment -
- Ability to read and verify data and prepare various materials
-
- Ability to exchange information on the phone or in person -
Notice of Non-discrimination -Statement - Seattle Colleges is
committed to the concept and practice of equal opportunity for all
its students, employees, and applicants in education, employment,
services and contracts, and does not discriminate on the -basis of
race or ethnicity, color, age, national origin, religion, creed,
marital status, sex, pregnancy, gender, gender identity, sexual
orientation, status as an honorably discharged veteran or disabled
veteran or military status, political affiliation or belief,
citizenship/status as a lawfully admitted immigrant authorized to
work in the United States, or presence of any physical, sensory, or
mental disability. In addition, reasonable -accommodations will be
made for known physical or mental limitations for all otherwise
qualified persons with disabilities. -Further, the Seattle Colleges
is committed to ensure that all employees and students work and
learn in an environment that fosters mutual respect and
professionalism, free from all forms of "bullying" behaviors,
including "cyber bullying" . - Inquiries regarding compliance
and/or grievance procedures may be directed to the college's
Director of Legal -Compliance: (206) 934-3873 - Seattle Colleges is
committed to recruiting dedicated faculty and employees who
together create a welcoming academic climate that reflects the
diverse backgrounds of our community, including ethnicity, national
origin, religion, race, gender, gender identity, age, status as a
veteran or disabled veteran, disability, political status, and
sexual orientation. - Prior to a new hire, a background check
including criminal record history will be conducted. Information
from the background check will not necessarily preclude employment
but will be considered in determining the applicant's suitability
and competence to perform in the position. In addition to the
background check, candidates will be required to complete the
Sexual Misconduct Disclosure Form as required -WA -HB 2327.
Keywords: Centralia College, Seattle , Director of Business Office (2 opportunities), Administration, Clerical , Seattle, Washington
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