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Administrative Assistant

Company: Olson Kundig
Location: Seattle
Posted on: March 21, 2023

Job Description:

Olson Kundig is a Seattle and New York City-based design practice founded on the ideas that buildings can serve as a---bridge between nature, culture and people, and that inspiring surroundings have a positive effect on people's lives. The firm's work can be found across the globe, with projects as wide-ranging as huts to high rises, homes-often for art collectors-to academic, cultural and civic projects, museums and exhibition design, places of worship, creative production, urban design, and interior design.Currently, we are seeking an Administrative Assistant---to work closely with the Executive Assistant as a second level of support to an owner of the firm. -The primary responsibilities of this role are to maintain the Executive's schedule, coordinate with internal and external stakeholders, provide logistical and travel support for domestic and international travel as well as ancillary tasks. -Primary Responsibilities:

  • Triage incoming email (prioritize, define action items, take action)
  • Respond to requests in a timely manner
  • Precise calendar management
  • Schedule internal and external meetings
  • Make travel arrangements (at times requires researching complex connections/non-standard destinations)
  • Prepare documents and notes for meetings and travel
  • Track and reconcile credit card statements and submit expense reports
  • Executive timesheet entry -
  • Archive management
  • Communicate effectively with clients and their representatives as well as internal teams
  • Maintain confidentiality -
  • Perform any other relevant duties as assigned -Education/Skills/Experience:
    • 2-year Associate degree or higher -
    • Proficiency and experience with Outlook, Excel, Word and other Microsoft Office Suite products -
    • Familiarity with online meeting platforms such as Zoom, GoToMeeting, MS Teams, etc
    • Ability to provide urgent response/occasional support outside normal business hours -
    • Ability to communicate professionally, succinctly, politelyNice to Haves
      • Experience providing high level administrative support to executives.
      • Experience in travel management
      • Interest in longevity and growth in the firm
      • Experience with Smartsheet software -What can you expect from us?
        • A creative work environment and colleagues who are collaborative, creative, and challenging
        • Opportunity to grow professionally with excellent projects
        • Check our culture page to learn about life at Olson KundigIn addition to a dynamic and creative culture, Olson Kundig provides a generous benefits package that includes 16 days of paid time off, paid holidays, health plan, 401k match, bonuses, profit-sharing plans for qualified positions, a monthly travel subsidy for public transportation, and more.As a firm, we are committed to pay practices that are fair, competitive, and reflect internal pay equity. At the time of posting this job, the hiring range for this position in Seattle is between $60,000 and $70,000 annually. - Final salary decisions are made based upon the extent and relatedness of the candidate's education and experience and considering internal equity and external market factors.COVID-19 considerations: Full COVID-19 vaccination required or an approved medical or religious exemption.All applicants must be legally authorized to work in the United States without sponsorship and must already possess long-term work authorization.Powered by JazzHR

Keywords: Olson Kundig, Seattle , Administrative Assistant, Administration, Clerical , Seattle, Washington

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