PROGRAM AND OFFICE MANAGER, GLOBAL BUSINESS CENTER

Company: University of Washington
Location: Seattle
Posted on: May 27, 2023

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you. jump to content PROGRAM AND OFFICE MANAGER, GLOBAL BUSINESS CENTER PROGRAM AND OFFICE MANAGER, GLOBAL BUSINESS CENTER Req #: 220617 Department: FOSTER SCHOOL OF BUSINESS Job Location: Seattle Campus Posting Date: 04/06/2023 Closing Info: Open Until Filled Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

Priority will be given to applications turned in by April 23, 2023 As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

This position will have substantial responsibility for the direction and control of 1) Global Business Center sustainability and supply chain initiatives including the launch of several new federally funded grant programs that will add to the national understanding of global business issues in these fields as well as improve the application of strategies to address them 2) Federally-funded grant programs designed to support the expansion of global business research and teaching including the Global Faculty/PhD fellows, Global Research Seminars, Collaborative Online International Learning (COIL) and Business Language Instructional Resources. 3) Assessment and evaluation of the Global Business Center's progress toward goals, particularly the goals aligned with federal grant funding 4) The Visiting Scholar Program which serves approximately 15 sponsored faculty annually from top research institutions outside the U.S. These scholars need support with securing visas and integrating into a U.S. academic institution and U.S. culture. 5) Global Business Center Operations including Salesforce migration, finance transformation, office management, budget management, event management, advisory board support and student assistant hiring, training, and support.

RESPONSIBILITIES:

--- Deliver sustainability and supply chain initiatives including the launch of several new federally funded grant programs that will add to the national understanding of global business issues in these fields as well as improve the application of strategies to address them. Assess the effectiveness and impact of each program. Track and report data to fulfill federal grant obligations. (
--- Deliver federally-funded grant programs designed to support the expansion of global business research and teaching including the Global Faculty/PhD fellows, Global Research Seminars, Collaborative Online International Learning (COIL) and Business Language Instructional Resources. Assess the effectiveness and impact of each program. Track and report data to fulfill federal grant obligations.
--- Assess and evaluate the Global Business Center's progress toward goals, particularly the goals and performance measures aligned with federal grant funding. Manage annual federal grant data collection and progress reporting. Partner with external evaluators as required. Provide guidance to the Global Business Center team in implementing the annual assessment plan.
--- Manage Center's budget and operations, including the federal grant budget, general office management, event management (budget/expenditure management, site selection, registration, set-up, day of event details, food/beverage/AV, evaluation,), advisory board support, and support of marketing and communications initiatives.
--- Manage ongoing enrollment of Visiting Scholars from leading research institutions outside the U.S. Ensure they have access to necessary resources and valuable opportunities to learn about U.S. culture and create connections to support their research and/or experience as a visitor. Partner with Foster School faculty and departments to guarantee consistent support and generate ideas for additional services. Manage Visiting Scholar applications, visa process and requirements, and develop orientation programming. (10% of time)
--- Coordinate student assistant hiring, training, support, and schedules. Manage 1 student assistant and provide constructive feedback.

MINIMUM REQUIREMENTS:

Bachelor's degree in Business, International Relations, or similar and a minimum of three years with program/project management in a business or non-profit organization.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS:

--- Ability to be an effective member of a team while managing projects and responsibilities with minimal supervision.
--- Proficiency in MS Outlook/Work/Excel/Powerpoint.
--- Excellent problem-solving and organizational skills.
--- Strong interpersonal skills.
--- Demonstrated ability to deal with faculty, students, the public and individuals from diverse cultural backgrounds.
--- Detail-oriented, ability to take initiative and work independently.
--- Flexible and able to handle multiple tasks and shifting priorities.
--- Excellent written and verbal communication skills.

DESIRED:

--- Cross cultural experience including foreign language skills;
--- Overseas work/study/travel experience;
--- Educational institution/university work experience;
--- Financial management experience including budgeting and basic accounting;
--- Significant event management experience; Adobe Creative Suite experience.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law . COVID-19 VACCINATION REQUIREMENTEmployees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

Keywords: University of Washington, Seattle , PROGRAM AND OFFICE MANAGER, GLOBAL BUSINESS CENTER, Administration, Clerical , Seattle, Washington