IT Administrative Assistant

Company: Costco
Location: Issaquah
Posted on: May 28, 2023

Job Description:

The IT Administrative Assistant is responsible for providing support for the department in a professional, personable manner by handling a wide variety of administrative functions. This position requires above average computer skills and a high level of confidentiality and discretion.
*Pay based on experience
Job Duties/Essential Functions
--- Acts as liaison between IT employees and Payroll/HR.
--- Maintains accurate and organized files and documentation.
--- Handles various administrative tasks within the division including org charts, seating charts, mail distribution, ordering/stocking supplies, catering, presentations and other google docs, reports/analysis/audits, etc.
--- Assists in maintaining executive and department calendars, arranging travel, time off, and expenses.
--- Cross-trains with other IT Admins and provides coverage during vacation, illness, etc.
--- Maintains and is responsible for a department corporate credit card, including purchases, maintaining documentation, balancing monthly statements, and providing documentation as needed.
--- Assists with special projects as workload allows.
--- Regular and reliable workplace attendance at your assigned location.
Ability to operate vehicles, equipment or machinery.
--- Computer, phone, printer, copier, fax
Non-Essential Functions
--- Assists in other areas of the department as necessary.
--- Assists in other areas of the company as necessary.
Ability to operate vehicles, equipment or machinery.
--- Same as Essential Functions
Experience, Skills, Education & Licenses/Certifications
Required:
--- Detail-oriented, strong people skills, excellent time management, self-motivated, and highly organized.
--- Positive professional demeanor, dependable, and self-motivated.
--- Ability to maintain confidentiality of all sensitive information.
--- Possess excellent verbal and written communication skills and the ability to relate to employees at all levels.
--- Ability to rapidly prioritize a variety of tasks and take appropriate action.
--- Proficient skills in Google applications, Cisco phone system, and other IT applications.
--- Experience in operating a personal computer and standard office equipment in order to perform clerical tasks.
--- Establish and maintain courteous and effective working relationships.
--- Must be a team player, e.g. reliable, dependable, meets deadlines, keeps their word, and provides consistent quality work.
--- Flexibility in scheduling in order to meet the needs of the business.
--- Willingness to help with other designated tasks as needed.
--- Proven ability to successfully function with minimal supervision.
Recommended:
--- Good organizational and time management skills.
--- Ability to adapt under pressure with constantly changing priorities.
--- Ability to take initiative and make reasonable and logical decisions.
--- Payroll/Admin experience preferred.
--- Ability to recognize issues/problems and proactively seek solutions.
--- Successful internal candidates will have spent one year or more on their current team.
Other Conditions
--- Management will review the Job Analysis for this position prior to a job offer.
Required Documents
--- Cover Letter
--- Resume
--- Last two performance reviews
--- Attendance records for current year (Do not include absences covered by paid sick/personal time,
FMLA or other protected absences.)
California applicants, please click here to review the Costco Applicant Privacy Notice.

Keywords: Costco, Seattle , IT Administrative Assistant, Administration, Clerical , Issaquah, Washington