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Office Administration Seattle - F/T Direct Hire Position

Location: Seattle
Posted on: April 1, 2024

Job Description:

Our company is committed to understanding how our business practices affect the social, environmental, and economic facets of our community. We are doing work that helps change the economic, environmental and social fabric of our society for the better. We are a group of people that enjoys each other. A place where you will find cookies in the kitchen, a foosball table for relief from the grind, a beautiful outdoor patio for lunches outside on those beautiful Seattle days - okay maybe with a coat and umbrella right now but fresh air!!

We are looking for someone who is punctual, organized, attentive to detail, and has the ability to prioritize. Are you flexible, self-sufficient, willing to pitch in wherever needed, and able to work cheerfully with constant interruption? Call today!


(75%) General office duties:

Answer multi-line telephone system

Meet and greet visitors

Support conference room scheduling

Coordinate mail, courier, and package service

The employee must occasionally lift and/or move up to 25 pounds

Act as liaison with building management

Offer support for travel coordination and office calendars

Assist with phone and web conferencing

Coordinate client and staff meetings

Manage office and kitchen supplies

Maintain kitchen and conference room appearance

Manage reference materials and archiving databases

Create birthday and monthly anniversary emails

Close up office

General clerical duties

(25%) Word Processing/Publications Support:

Prepare hard copies of deliverables (copy, file and collate materials, etc.) as requested

Format documents in Word, using styles, embedded graphics and tables, and project-specific style sheets

Format tables and presentations in Microsoft Excel and


Prepare PDF electronic deliverables

Assist with updating production database as requested


The ideal candidate must have excellent verbal and written communication skills

Proficient in Microsoft Office Suite, specifically Outlook, Word, and Excel

Experience with Powerpoint, Sharepoint and Visio a plus

Experience with graphics a plus

Strong ability to learn new software and meet production schedules

Strong customer service skills, including the ability to be flexible, work effectively under pressure, and manage multiple priorities and changing requests as necessary is a must

Experience in an environmental and/or consulting organization preferred

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Seattle , Office Administration Seattle - F/T Direct Hire Position, Administration, Clerical , Seattle, Washington

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