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administrative assistant

Company: DOWL
Location: Redmond
Posted on: July 13, 2018

Job Description:

Summary
This is a full-time position responsible for providing front desk, phone operator, administrative, and word processing/document production support for the office.


Essential Duties and Responsibilities include the following:

  • Monitor and answer phone calls.
  • Direct calls to appropriate parties or take messages.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Manage conference room and vehicle reservations and courier services.
  • Perform general office duties such as stocking and maintaining office and kitchen supplies, coordinating building maintenance and repairs, managing mail pickup and delivery.
  • Manage food and drink orders for onsite meetings.
  • Assist with staff travel logistics.
  • Coordinate local office staff meetings, social, and philanthropic events.
  • Word process letters, reports, specifications, and other documents. Reproduce and bind proposals and reports.
  • Manage remote-based check deposits and petty cash for office.
  • Assist Office Manager, Marketing, Human Resources, Accounting, and other departments as needed.
  • Other duties may be assigned.


    Qualifications
    To be successful in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential /functions.

    Education and/or Experience
    Two years related experience and/or training.


    Certifications, Licenses, Registrations


    • Must have a valid driver's license and a good driving record.
    • Must be 18 years of age or older to be covered by DOWL's vehicle insurance.


      Mathematical Skills
      Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to create and interpret graphs/charts.


      Job Knowledge, Skills and Abilities

      • Requires sufficient English skills to compose correspondence, proofread documents, and effectively communicate with supervisors, other staff, and clients.


        • Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with abstract and concrete variables.


          • Working knowledge of Internet/email; Microsoft Word and Excel; and type 65 wpm.


            • Accuracy, efficiency, and timeliness are essential. Ability to prioritize special projects and daily workload to ensure that all work is completed in a timely and efficient manner.


              Physical Demands
              The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to sit. The employee is required to talk and hear. The employee is regularly required to stand; walk and use hands to handle or type. The employee must infrequently lift and/or move up to 40 pounds. Specific vision abilities required by this position include close vision and ability to adjust focus.

              Work Environment
              The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
              The noise level in the work environment is usually moderate.




              DOWL is an equal opportunity and affirmative action employer. Minority, female, veteran, and disabled candidates are encouraged to apply.

              Our company THRIVES ON DIFFERENCES! All we ask is that our employees and applicants continue to learn how to work better together. We believe in adjustment first, accommodation always. We believe that people come to work every day with positive intent.

              Applications accepted online only at company careers webpage - https://careers.dowl.com
              Cover letters requested.



              Benefits
              *Health/Dental/Vision insurance
              *20% 401K Matching and discretionary employer contributions
              *Tuition Reimbursement and reimbursement for certifications and professional licensure
              *Paid professional association memberships
              *Paid time off
              *Wellness activities
              *Great coworkers

              This position pays $22 to $24 an hour based on experience.

              Keywords: DOWL, Seattle, administrative assistant, Administration, Clerical, Redmond, Washington

              Click here to apply!

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