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Administrative Coordinator -Engineering Department - Great Pay, Perks and Benefits! - (180036B8)

Company: Marriott International, Inc.
Location: Bellevue
Posted on: January 15, 2019

Job Description:

Heres To Your Journey with Westin At Westin, we are committed to empowering the well-being of our guests by providing a refreshing environment, thoughtful amenities, and revitalizing programming to help ensure that they leave feeling better than when they arrived. We recognize that travel can be disruptive to our guests well-being, and were energized to assist as partners in helping them maintain control and soaring above it all while on the road. Everything we do is designed to help guests be at their best, and they appreciate our supportive attitude, anticipatory service and extensive knowledge on how to best assist them throughout their stay. We are looking for dynamic people who are excited to join the team and ready to jump into any situation to give a helping hand. If youre someone who has is positive, adaptable and intuitive, and has a genuine interest in the well-being of others around you, we invite you to discover how at Westin, together we can rise. The The Westin Seattle, located at 1900 5th Ave, Seattle, WA, 98101 is currently hiring a Administrative Coordinator - Engineering Department - Great Pay, Perks and Benefits!. Responsibilities include: The Westin Seattle is looking for an Engineering Coordinator who supports the engineering team in their daily efforts. The main tasks of this position evolve around supervising, monitoring, and keeping record of all engineering activities. The Engineering Coordinator will be in charge of an efficient office organization, assist in all matters relating the engineering department, and assist the Director of Engineering, and Chief Engineer in hotel related works. The Engineering Coordinator will assist in managing the EMPOWER database i.e. work request assignments; guestroom project assignments; coordinate all pooling and scheduling data to ensure staff is available to meet workload; dispatch or reassign work orders to available staff; coordinate and respond to telephone, email, and walk-in work requests from guests and in-house customers. In addition, the Engineering Coordinator will assist in implementation of Transcendent database preventive maintenance schedule and keep the history record of each activity, troubleshoot and resolve all Smart Phone and Transcendent database interface issues; project Lead assignments by managers including schedule coordination to meet project timeline; direct and assign project tasks to engineers to meet project timeline; handle minor in-house drafting duties. assist with new hire on-boarding; uniform ordering and inventory; setup and training i.e. Atlas payroll system, Outlook, etc. Manage department scheduling i.e. vacation, holiday/sick, payroll correction, and over-time management, overall department coverage, including recognizing and recording appropriate time to be charged to other departments. Handle staff rewards and recognition events and hotel/department open house events. Train staff on office hardware/software equipments i.e. smart phone usage, Computer hardware training, Microsoft Office including sending and receiving email, logging in/out correctly, changing passwords, etc. Handle all Continuous Quality Control of hotel guestrooms and reassigning work to bring room to brand standards. Set up and maintain online departmental filing system; scan department manuals, equipment manuals, and MSDS documentation to be filed to online filing system; pick up and deliver expense report, HR forms, inter-departmental forms, and type, print, and post monthly energy reports for interdepartmental access i.e. Leadership team, Accounting, Six Sigma etc. Maintain an up-to-date operating manual of the department, comprising policies and procedures, rules and regulations i.e. Fire Control Manual, Fire System Device Address manual, MSDS manual, etc, and other related engineering administration functions. Hot Shoppe management i.e. creations and issuance, receiving and completing, and researching purchase orders to ensure correct payment or credit issuance; solicit pricing and bid information from vendors for storeroom items, departmental supplies and certain major projects; communicate with vendors regarding pricing and delivery of needed materials and parts, assist in set up of credit for new vendors and service companies where continuous services are needed. Vendor and in-house customer Point of Contact i.e. check-in, badge and entry key assignments, escort assignments as needed, service requests sign-offs, etc. Set up and/or conduct meetings for department (standards, safety training, etc.); prepare fire emergency letters for Pre-Con meetings according to group name/title. Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Associates with irregular attendance will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required. Upon employment, all employees are required to fully comply with Marriott rules and regulations for the safe and effective operation of the hotels facilities. Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment. At Westin, we recognize and appreciate the diversity of people, ideas and cultures, and believe that diverse experience and people are required for our business to succeed. We strive to create an environment that embraces the diversity of all our constituencies: associates, customers, guests, owners, suppliers, communities and shareholders. We support a culture of inclusion where associates at every level, including the full range of backgrounds, cultures and orientations can reach their maximum potential. We are passionate about attracting and retaining the best and brightest talent through this diversity of viewpoints, we deliver unprecedented business results by satisfying all of guests and customers with superior innovation and service. The Westin Seattle is an EOE / M F V D - Drug Free Workplace REQUIREMENTS An exceptional candidate will have an energizing yet relaxing personality and: -must speak, read, write and understand the primary languages in the workplace -have good communication skills, both written and verbal - Must have computer skills, including knowledge in Microsoft Office -Talking and hearing occur continuously in the process of communicating with guests, supervisors and other employees -High school or equivalent education required -minimum three to five years of administrative assistant experience in an Engineering department preferred -maintain a neat, clean, well-groomed appearance per Marriott standards -be willing to work a flexible schedule, including nights, weekends, and holidays This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. To apply now, go to: https://jobs.marriott.com/marriott/jobs/180036B8?%3Flang=en-us Marriott International is consistently recognized as an employer of choice globally by FORTUNE magazine, DiversityInc and Great Places to Work Institute, among others. Visit www.marriott.com/careers to learn more about our workplace culture and career opportunities. Chat, engage and follow us on social media. www.facebook.com/marriottjobsandcareers www.twitter.com/marriottcareers www.linkedin.com/company/marriott-international http://www.instagram.com/marriottcareers @lifeatmarriott on Snapchat So, we ask, where will your journey take you? Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.

Keywords: Marriott International, Inc., Seattle , Administrative Coordinator -Engineering Department - Great Pay, Perks and Benefits! - (180036B8), Administration, Clerical , Bellevue, Washington

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