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DSHS BHA Confidential Secretary

Company: State of Washington Dept of Social and Health Serv
Location: Olympia
Posted on: August 24, 2019

Job Description:

Save Skills - Point - Microsoft Word - Driver's License - Customer Service - Microsoft Office Description DSHS BHA Confidential Secretary The Behavioral Health Administration, within DSHS is seeking a Confidential Secretary to provide advanced level administrative and executive support to the Deputy Assistant Secretary (DAS). This is a tremendous opportunity to work with a dynamic leader and leadership team to support the Governor's five-year plan to transform Mental Health in the State of Washington. This role requires consistent attention to detail, great organizational skills and a solution focused approach to problem solving. Working in a deadline driven environment requires proven multi-tasking skills and the ability to identify ways to drive efficiency. The ideal applicant demonstrates excellent interpersonal and customer service skills and promotes a positive work environment. Some of what you'll do Manage the DAS's calendar, including identifying and resolving conflicts. Ensures the DAS is prepared for meetings, commitments and deadlines. Compiles materials and background information and established timeframes for review of information prior to meetings. Directs, coordinates, monitors and ensures completion of major assignments out of the DAS's office. Reviews critical and sensitive information and determines if information is adequate and appropriate before forwarding for review. Provides support to other members of the DAS's team as necessary. Serves as back up phone and desk coverage for the Assistant Secretary's office. Manages all aspects of correspondence on behalf of the DAS's office. Coordinates with DAS and direct reports to prepare professional high quality responses to correspondence and assignments, ensuring timeliness and completeness. Prepares briefing materials, talking points and other support material that may be used by DAS and others. Receives calls and in person visits from clients, constituents, legislators, state and local officials. Communicates professionally with a broad range of internal and external stakeholders. Ensures the appropriate distribution and release of confidential information. Assists with complex and highly confidential issues, projects, programs and personnel matters. Coordinate with executive level staff related to personnel action. Coordinates review and submission of personnel paperwork for Exempt, WMS and WGS positions. Manages travel for the DAS and direct reports. What we're Looking For Knowledge of DSHS programs and services; Excellent professional and written communication skills. Ability to write and speak clearly. Edit and proof read for grammar, punctuation and spelling; Strong organizational and administrative skills with attention to detail. Ability to organize multiple tasks, projects and priorities in a deadline-driven environment; Ability to exercise professional judgment and maintain confidentiality with sensitive client, public policy and personnel information; Ability to function independently and use good judgment in a potentially stressful situation; Advanced computer skills with Microsoft Office, including Word, Outlook, Power Point, Excel and Point. Who should Professionals with five years of experience providing administrative support to executive management in a large agency. Completed applications will include the following items attached to the online application: Letter of interest - your Letter of Interest will concisely describe how you have 'What We're Looking For' outlined above not to exceed 2 pages in length Current resume Questions, please contact Tracie Kidd at *********************** or ************ Supplemental Information Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle. Washington State Department of Social & Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at **************. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-************. E-Verify is a registered trademark of the U.S. Department of Homeland Security

Keywords: State of Washington Dept of Social and Health Serv, Seattle , DSHS BHA Confidential Secretary, Administration, Clerical , Olympia, Washington

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