PROGRAM MANAGER

Company: University of Washington
Location: Seattle
Posted on: January 16, 2022

Job Description:

Req #:199197Department:PSYCHIATRY AND BEHAVIORAL SCIENCESPosting Date:11/09/2021 -Closing Info:
Open Until Filled - Salary:Salary is commensurate with experience and education -Shift:First Shift
Notes:As a UW employee, you will enjoy generous benefits and work/life programs. - For detailed information on Benefits for this position, click here.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department - with 285 full-time faculty members, 280 clinical faculty members, and over 300 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department's highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department's robust research portfolio totals $35 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.
The Department of Psychiatry and Behavioral Sciences is recruiting for a Program Manager.Help Create Meaningful ChangeThe SPIRIT (Supporting Psychosis Innovation through Research, Implementation, and Training) Lab in the University of Washington's Department of Psychiatry & Behavioral Sciences is a diverse group of researchers and trainers committed to improving the lives, wellbeing and supportive care of individuals who are at risk or have serious mental illness.
The SPIRIT Lab seeks a full-time Program Manager with strong project planning, project management, and financial management skills to drive the operational components of behavioral healthcare training and implementation. The aim is to have this position start by the end of 2021 / early 2022, but could be negotiable for the right candidate.
The Program Manager is an exciting and strategic role contributing to training and implementation projects within the SPIRIT Lab. Under the direction of senior faculty, the Program Manager supports the development, evaluation, and continuous improvement of training programs for healthcare providers, families, and organization leadership. You will work alongside faculty and Continuing Education Specialists / trainers to coordinate activities across the SPIRIT Lab (www.uwSPIRITlab.org) and will have the opportunity to make meaningful contributions with opportunities to grow and develop your career.
Program Manager has a large amount of contact with people who are very important to the SPIRIT Lab, the Department and the University including funders, donors, people navigating serious mental health concerns, as well as colleagues and collaborators from around the world. We are seeking someone with a positive presence and emotional intelligence to recognize and respond appropriately to the political and relationship sensitivities inherent in those contacts. This is a critically important role for the SPIRIT Lab's ability to maintain positive and productive relationships with the people who provide our funding and collaborate with us.
Similarly, managing personnel operations for -20 faculty and staff requires exceptional organizational skills, leadership skills, good judgment, effective interpersonal skills, and discretion. This is the perfect setting to apply your personnal operation skills to help us maintain strong morale and a positive workplace among faculty, staff and students who are part of the lab.
The role of Program Manager requires independent judgment to initiate and manage complex tasks to support a wide variety of training and implementation projects of varied size and scope. Experience working with deadlines and on several projects simultaneously will be a great benefit to this role. You will work with external contracting organizations, partner organizations, consultants, vendors, and internal teams to coordinate project contributions. - The person in this role will work with faculty and staff trainers to apply adult learning principles to analyze, design, develop, implement, evaluate and maintain training activities. You will also provide assistance across the lab with online training methods and technologies.
The Program Manager will provide financial management support to the SPIRIT Lab by working with the Grants and Contracts Manager to conduct budget projections, reconciliations, and develop and amend grant and contract budgets. You will need to prioritize multiple responsibilities, have a high attention to detail, and work accountably and effectively as part of a team to advance training, evaluation, and implementation initiatives within the SPIRIT Lab. The Program Manager will also assist with the day-to-day management of the SPIRIT Lab, which provides diverse functions (e.g., workforce development, implementation, program evaluation, research) and benefits from diverse funders and stakeholders.
RESPONSIBILITIES:20 % TRAINING OPERATIONS/PROJECT MANAGEMENT--- Lead strategic planning and management of new and existing initiatives within SPIRIT Lab
--- Develop and market SPIRIT Lab training and implementation project and pricing portfolio
--- Supervise administrative staff who support training and implementation projects
--- Conduct continuous quality improvement practices within SPIRIT Lab training and implementation projects
20% PRE-AWARD GRANT / CONTRACT / SERVICE CONTRACT ADMINISTRATION--- Work with Co-Directors and faculty on the development of sponsored project research grant and contract materials (Federal and private funders)
--- Collaborate with SPIRIT Lab Co-Directors and faculty to develop service contract scope of work, timeline, budget, contract deliverables
--- Review service contract terms and conditions
--- Collaborate with School of Medicine business unit to review service contract terms and process agreements
--- Review / revise / develop facilities and administration component of sponsored project applications
--- Review / edit / maintain key personnel biosketches and serve as liaison with ABC Shared Services, Office of Sponsored Projects, and external partners (for subcontracts) as part of developing grant and contract proposals for submission
--- Maintain federal Other Support documentation for Center key personnel, periodically updating as needed
--- In collaboration with Co-Directors and faculty, develop sponsored project budgets and budget justifications
--- Coordinate bids for internal and external services in support of sponsored project proposals (e.g., ITHS, subcontractors)
--- Communicate with partners to gather letters of support
--- Coordinate sponsored project submissions
20% POST-AWARD GRANT / CONTRACT / SERVICE CONTRACT ADMINISTRATION--- Collaborate with SPIRIT Co-Directors and faculty to develop and manage service contracts to provide training, practice coaching, and evaluation services to diverse healthcare organizations nationally and internationally
--- Track completion of service contract deliverables and invoice recipient organizations accordingly
--- Collaborate with Co-Directors and faculty to manage sponsored projects (grants and contracts)
--- Collaborate with Co-Directors and faculty to write progress reports for funders
--- Develop and use detailed budget projections and report variances to Co-Directors on a monthly basis
--- monitor and ensure compliance with SPIRIT Lab/Department/UW/funder requirements, including federal Uniform Guidance
--- Collaborate with Grant & Contract Accounting to develop and submit financial reports to funders
--- Review Faculty Effort Certifications (FECs) and Grant and Contract Certification Reports (GCCR) to ensure accuracy of information
20% FINANCIAL OPERATIONS--- Create and submit invoices for service contracts, track receipt of payment, process payments
--- Coordinate vendor agreements with purchasing
--- Oversee the reconciliation of budget expenditures, coordinate review/approval of faculty lead for each budget
--- Oversee travel reimbursements, general reimbursements, supply purchases
--- Provide monthly financial reports to SPIRIT Co-Directors that summarize all Center revenue streams
--- Supervise facilitate accounts payable (e.g. support consultants, subcontractors, and other vendors with Ariba registration), track vendor invoices and payment
--- Track faculty and staff FTE
--- Develop new project budget forecasting
10% SUPERVISION--- Serve as primary supervisor for administrative staff, conducting weekly and as-needed supervision and ensuring that quality and quantity of the supports provided are a good fit for administrative personnel
--- Delegate marketing, promotion, and other communication and evaluation tasks as appropriate to lab administrative and research staff
--- Oversee the process of Continuing Education for training
--- Oversee administrative personnel and assist with tasks as needed (e.g., training preparation, travel arrangements)
10% PARTNER RELATIONSHIPS--- As necessary, identify and hire external vendors, monitoring their progress toward deliverables
--- Create and process consultant agreements
--- Track consultant requirements, maintain documentation regarding compliance with consultant requirements
--- Assist consultants and vendors with getting set up in the UW payment system and creating/submitting invoices
--- Ensure compliance with SPIRIT Lab/Department/School of Medicine/UW/state/funders policies and requirements
--- Ensure that SPIRIT Lab web and social media presence are maintained through direct modifications or staff delegation
MINIMUM REQUIREMENTS:--- Master's degree in Psychology, Sociology, Public Health or other Social Sciences, Business or Finance
--- 3 years work related experience
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS:--- Demonstrated ability to manage high volume of work, juggle competing priorities and deadlines, and communicate to stakeholders when reprioritization is needed
--- Demonstrated excellent organizational skills
--- demonstrated excellent communication skills, including effective interpersonal relationships with project investigators, staff, faculty, consultants, and similar
--- Mid-level Excel skills, including formulas, pivot tables and similar
--- Demonstrated effective oral and written communication skills
--- Experience with HR operations
--- Strong fiscal skills including budget development, budget projections, reporting, and fiscal operations- Experience with HR operations
--- Strong interpersonal skills and friendly disposition
DESIRED REQUIREMENTS:--- Previous experience managing Federal grants
--- Previous experience with UW finance and purchasing systems
--- Experience with marketing trainings or intervention programming
--- Experience managing consultants and subcontractors
--- Supervisory experience
Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. - These assessments may include Workforce Authorization, Cover Letter and/or others. - Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.COVID-19 VACCINATION REQUIREMENTGovernor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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