SR. PROJECT MANAGER
Company: UW Medicine IT Services
Posted on: May 14, 2022
Req #: 197980 Department: UW MEDICINE IT SERVICES Appointing
Department Web Address: http://uwmits_hires.uwmedicine.org/ Job
Location: Seattle - Downtown, Harborview Medical Center, Health
Sciences Center, Seattle - Northgate, Other Location, Seattle -
Sand Point, Seattle Campus, Seattle - South Lake Union, UW Medical
Center - Montlake, UW Medical Center - Northwest, UW Medicine
Primary Care Job Location Detail: Primary work location can be
fully remote within the US or at the Safeco Plaza Building on the
corner of 4th and Madison in downtown Seattle Posting Date:
12/22/2021 Closing Info: Open Until Filled Salary: Salary is
commensurate with education and experience. Shift: First Shift
Notes: As an employee you will enjoy generous benefits and
work/life programs. For detailed information on Benefits for this
position, click here. A higher degree of healthcare.
All across UW Medicine, our employees collaborate to perform the
highest quality work with integrity and compassion and to create a
respectful, welcoming environment where every patient, family,
student and colleague is valued and honored.
UW Medicine's IT Services department has an outstanding opportunity
for an Sr. Project Manager!
UW Medicine's Information Technology Services (ITS) department is a
shared services organization that supports all of UW Medicine. UW
Medicine is comprised of Harborview Medical Center (HMC), UW
Medical Center-Montlake Campus (UWMC-Montlake), UW Medical
Center-Northwest Campus (UWMC-NW), Valley Medical Center (VMC), UW
Neighborhood Clinics (UWNC), UW Physicians (UWP), UW School of
Medicine (SOM) and Airlift Northwest (ALNW). In addition, UW
Medicine shares in the ownership and governance of Children's
University Medical Group and Seattle Cancer Care Alliance (a
partnership between UW Medicine, Fred Hutchinson Cancer Research
and Seattle Children's). ITS is responsible for the ongoing support
and maintenance of the infrastructure and applications which
support all of these institutions, along with the implementation of
new services and applications that are used to support and further
the UW Medicine mission.
The ITS Project Management Office (PMO) serves to provide a
structured foundation to effectively and efficiently manage
incoming and active projects within our portfolio through re-usable
standards and streamlined processes. Under the general guidance of
the PMO Manager, the Senior Project Manager 3 ('Sr. PM') is
responsible for leading teams to deliver programs or projects that
span across one or more business units. This includes managing
resources, schedules, financials, and approach throughout the full
project life cycle. This also includes management of issues, risks,
and project change requests to ensure successful and on-time
project delivery. The Sr. PM serves as a coach and mentor to
assigned PMs to ensure on-time, on-budget delivery of active
projects within the assigned portfolio and compliance with PMO
standards. This position also contributes to further development of
Additionally, the Sr. PM is also assigned to projects which will
likely be within the respective portfolio for which the Sr. PM is
responsible. The Sr. PM works closely with user representatives,
other ITS teams, operations staff, and other project team members
to initiate projects; analyzes business processes and data;
facilitates user requirements; plans and directs configuration and
functional testing; develops and maintains project plans,
schedules, and other project management documents; plans and
directs project implementation work; and supports the operational
departments to improve associated systems. The Sr. PM also
communicates responsibilities and expectations to team members;
manages schedule, scope, and budget; identifies and manages project
issues, risks and decisions; ensures quality project deliverables
and outcomes; and manages integration and consistency of all
components of projects.
Manage a portfolio of complex initiatives that span one or multiple
lines of business.
Full project life cycle ownership: successful project delivery will
include full implementation from initiation to deployment for one
major or several minor initiatives simultaneously.
Manage all aspects of multiple related projects to ensure the
overall program is aligned to and directly supports the achievement
of strategic objectives.
Report on project success criteria results, metrics, test and
deployment management activities.
Prepare estimates and detailed project plan for all phases of the
Procure adequate resources to achieve project objectives in planned
Manage the day-to-day project activities and resources and chairs
the project management team meetings.
Participate in establishing practices, templates, policies, tools
and partnerships to expand and mature these capabilities for the
Provide status reporting regarding project milestones, deliverable,
dependencies, risks and issues, communicating across
Manage project scope and changes.
Act as an internal quality control check for the project.
Manage ongoing quality control and participate in quality issue
Assist in dispute, negotiation, arbitration or litigation, as
Define the Statement of Work and Specifications for the requested
goods and services.
Develop and manage all aspects of project and program engagement
from planning, external vendor relationships, communications,
resources, budget, change, risks and issues.
Monitor, track and control outcomes to resolve issues, conflicts,
dependencies and critical path deliverables.
Set and continually manage project and program expectations while
delegating and managing deliverable with project team members and
Develop and deliver progress reports, proposals, requirements
documentation and presentations to various audiences, including
project team, sponsors, CIO, and key stakeholders.
Determine the frequency and content of status reports from the
project and program teams, analyze results, and troubleshoot
Define success criteria and disseminate them to involved parties
throughout project and program life cycle.
Extensive understanding of project and program management
principles, methods and techniques.
Ensure that projects and programs are proceeding according to
scope, schedule, budget and quality standards.
Continue professional development in order to keep abreast of
emerging technologies, methods and best practices.
Establish practices, templates, policies, tools and partnerships to
expand and mature these capabilities for the organization
Develop with stakeholders KPIs for projects, programs, and/or
Understand interdependencies between technology, operations and
business needs in order to help team(s) achieve organizational
Participate and/or drive feasibility studies, vendor selections,
and proposals for evaluation by appropriate key stakeholders.
Demonstrate a functional acumen to support how solutions will
address client goals while maintaining alignment with industry best
Identify and develop trusted adviser relationship with project and
program stakeholders, sponsors and, University stakeholders.
Develop and execute an efficient internal communication strategy
for ensuring communication with all levels of management within the
team. Deliver appropriate and effective executive level
Provide onsite leadership for project team by building and
motivating team members to meet project goals, adhering to their
responsibilities and project milestones.
Delegate tasks and responsibilities to appropriate project
Coach, mentor, motivate and supervise project and program team.
Bachelor's degree in a healthcare oriented profession, a technology
field, a business-related field, or other discipline that
demonstrates analytical or communications abilities or equivalent
combination of education/experience.
7+ years of experience serving in a project leadership role with
responsibility for managing progressively more complicated
vendor-packaged system deployment and/or process improvement
3+ years of recent experience utilizing MS Project to manage
PMP certification; if not currently PMP certified, this
certification must be achieved within six months of start date
Demonstrated experience leading, motivating, and managing various
project and program team sizes, including internal and external
resources, while holding all teams accountable for performance
Demonstrated leadership, diplomatic, and motivational skills
including the ability to lead up, across, and down multiple
business and technology organizations/business units
Demonstrated experience effectively working with multiple, diverse
stakeholders in a complex project environment within a
cross-functional matrix environment
Demonstrated experience managing project work and/or work of others
within an established standard project lifecycle framework
Strong experience presenting to executive sponsors and demonstrated
communication skills; both written and oral with technical and
non-technical staff, all levels of management
Strong experience in successfully leading projects and programs to
on-time, on-schedule and within budget close
Strong experience in SDLC, Waterfall, and Agile Project
Experience negotiating vendor contracts
Experience drafting and submitting budget proposals and
recommending subsequent budget changes where necessary
Experience maintaining relationships by engaging business leaders
to establish credibility, solve problems, build consensus, and
Experience influencing and gaining buy-in from executives sponsors,
team members, stakeholders and peers
Experience researching best practices within and outside the
organization to establish benchmark data and using continuous
process improvement disciplines to achieve results
Technically competent with various software programs including MS
Office tools (e.g., Word, Excel, Visio, PowerPoint, and
Lean Six Sigma experience
Academic Healthcare experience
Project Online or other PPM tool experience
Familiarity with technical architecture, including applications,
servers, databases and networks
Continuous Quality Improvement training and experience leading
quality improvement teams
Certification in and/or familiarity with Cerner Millennium or Epic
Experience in a formal project management role managing large-scale
(10,000 hours), multi-disciplinary projects within a complex
Experience working as a PM within a PMO that has a standard set of
project tools and templates
Formal training and/or certification on PMBOK-based project
CONDITIONS OF EMPLOYMENT
This is an Information Technology deadline-driven work
The work may be performed during the department's core business
hours; either by telecommuting or in an office environment, based
on the team's business requirements and manager approval.
Significant off-hours and weekends may be needed to resolve
problems and respond to emergencies. This individual may also
participate in on-call rotation.
Is expected to meet in-person as directed by manager.
Because of the physically separated sites for UW Medicine, this
position requires the ability to travel to alternative work
locations as needed. Travel to/from includes, but is not limited
to, UW Medical Center, Harborview Medical Center, Sabey Tukwila
Data Center, downtown Seattle, and other facilities which are
affiliated with UW Medicine.
Must coordinate projects without direct supervisory authority.
Must work within the constraints of multiple technical
ITS provides services to all UW Medicine organizations - HMC,
UWMC-Montlake, UWMC-NW, VMC, UWNC, UWP, SOM, and ALNW. The
individual in this position must learn many organizational
structures and cultures and continually foster collaboration.
Ability to communicate effectively in English, both verbally and in
#monster REQUIREMENTS: See above.
Applicants considered for this position will be required to
disclose if they are the subject of any substantiated findings or
current investigations related to sexual misconduct at their
current employment and past employment. Disclosure is required
under Washington state law.
Committed to attracting and retaining a diverse staff, the
University of Washington will honor your experiences, perspectives
and unique identity. Together, our community strives to create and
maintain working and learning environments that are inclusive,
equitable and welcoming.
The University of Washington is a leader in environmental
stewardship & sustainability, and committed to becoming climate
The University of Washington is an affirmative action and equal
opportunity employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, gender
expression, national origin, age, protected veteran or disabled
status, or genetic information.
To request disability accommodation in the application process,
contact the Disability Services Office at 206-543-6450 or
COVID-19 VACCINATION REQUIREMENT Governor Inslee's Proclamation
21-14.2 requires employees of higher education and healthcare
institutions to be fully vaccinated against COVID-19 unless a
medical or religious exemption is approved. Being fully vaccinated
means that an individual is at least two weeks past their final
dose of an authorized COVID-19 vaccine regimen. As a condition of
employment, newly hired employees will be required to provide proof
of their COVID-19 vaccination. View the Final candidate guide to
COVID-19 vaccination requirement webpage for information about the
medical or religious exemption process for final candidates.
Keywords: UW Medicine IT Services, Seattle , SR. PROJECT MANAGER, Executive , Seattle, Washington
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