PROJECT MANAGEMENT ANALYST

Company: University of Washington
Location: Seattle
Posted on: May 14, 2022

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you. jump to content Job Location Detail: position is eligible to work fully remote within the U.S. (excluding U.S. territories) - Posting Date: 04/18/2022 - Closing Info: Open Until Filled - Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. Shift: First Shift - As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The UW Finance Transformation Program (UWFT) is a $270M initiative to replace the University's financial systems with an integrated system to manage the full suite of financial transactions and reporting needs in the UW system - to include academic, administrative, and healthcare. UWFT will fundamentally change the processes and tools that the University employs to track, spend, collect, manage, and report University finances in excess of $7B in annual revenues, resulting in more timely and actionable information for leadership. Among the UW's highest administrative priorities, this multi-year initiative is one of the largest finance system projects in Washington State and the outcome of the program will be highly visible at all levels of the University and the state.

The UW Finance Transformation Program has an excellent opportunity for a Project Management (PM) Analyst to support Testing. The PM Analyst-Testing will coordinate and work with the UWFT Project Management team and UWFT Test Leads to develop, enhance, and support the project management and testing tools, systems, and processes. This position will be responsible for facilitating the sprint planning and tracking of workstream status against identified schedule outcomes. This position will complete detailed analysis of deliverables across the workstream, identifying potential issues and risks, and escalating concerns to the PM team and Test Lead teams for resolution.

A high degree of complexity arises from the decentralized nature of the University, coupled with the overall systems environment and magnitude of transformation desired. There is a resultant need to streamline and standardize administrative systems and processes across a very diverse and historically relatively autonomous stakeholder base. This position must have excellent project management and support skills, ability to collaborate with a diverse group of team members, attention to detail, and outstanding problem-solving skills. This role requires the ability to communicate effectively with project leaders and individual team members, and complete complex reporting to leadership. This position must also escalate quickly if there is concern about achieving planned milestones.

DUTIES & RESPONSIBILITIES

Project Management Analysis - Testing

--- Coordinate the comprehensive testing of finance modules and related integrations for the UW's implementation of Workday.
--- Collaborate with system end-users, technical staff, and business stakeholders throughout the testing lifecycle.
--- Communicate complex status, processes, problems, and solutions in a simple, compelling, accurate, and highly visual manner, including presentations to user groups and key stakeholders.
--- Manage key components of the project and apply independent judgement to determine appropriate escalation and resolution of issues within program structure.
--- Work with the business analysts and technical team to define the scope of testing necessary including functional testing, integrations, reports and impacts to systems downstream from Workday.
--- Utilize issue tracking and resolution process using JIRA.
--- Working closely with the Test Lead, continually seek to improve testing processes.
--- Create testing documentation including test plans and scenarios.
--- Define the entrance and exit criteria for testing phases.
--- Provide oversight and follow up on progress of testing through each testing cycle.
--- Escalate any issues or blockers that arise during testing.
--- Gather test data and provide status reports and testing statistics.
--- Work with all levels of management to critically evaluate and communicate business issues/risks with conviction to campus clients and team members
--- Facilitate meetings and/or design sessions to validate, prioritize, and document testing requirements
--- Work directly with the project manager(s) to track time, schedule, budgets and compile reports as needed for quality assurance and executive review
--- Manage high-volume workloads by multi-tasking, coordinating with peers and communicating with customers as required
--- Balance complex and competing priorities in a deadline-driven environment

Other Duties as Assigned

Requirements include:

--- Bachelor's degree, preferably in Business Administration, Computer Science, Information Science, or related field
--- Minimum 4 years' experience working in a service role, providing support to internal or external customers.
--- Expert level user of productivity tools, including Microsoft Word, Excel, PowerPoint, and reporting/planning tools.
--- Strong analytical skills and the ability to manage details.
--- Work effectively under pressure.
--- Demonstrated experience as a collaborative team member with good communication skills, including the ability to report important issues and options clearly to supervisor.
--- Testing experience with 2+ implementations.
--- Experience using JIRA for test results tracking.
--- Ability to work independently.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Desired:

--- Experience with project management software
--- Administrator experience with Jira and SmartSheet
--- Workday experience
--- SCRUM experience.
--- Strong process orientation and solution building expertise.

Working Environment & Comments

--- Work in an open office environment and contribute to collaborative team work focused on problem-solving. 100% remote work is also available. Daily interactions with other team members, subject matter experts and stakeholders at all levels of the organization.
--- While the general working hours are within Monday through Friday, 8 a.m. - 5 p.m., this position will, on occasion, need to adjust hours to accommodate the business needs and deadlines.
--- This position on the Finance Transformation Project is temporarily funded; continued employment is contingent on ongoing funding and performance.



As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.


Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .COVID-19 VACCINATION REQUIREMENTGovernor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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