MANAGER OF PROGRAM OPERATIONS
Company: University of Washington
Posted on: May 15, 2022
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DEPARTMENT OF ELECTRICAL AND COMPUTER ENGINEERING Job Location:
Seattle Campus Posting Date: 05/09/2022 - Closing Info: Open Until
Filled - Salary: Salary is commensurate with qualifications and
experience. Shift: First Shift - Notes: As a UW employee, you will
enjoy generous benefits and work/life programs. For a complete
description of our benefits for this position, please visit our
website, click here. - As a UW employee, you have a unique
opportunity to change lives on our campuses, in our state and
around the world. UW employees offer their boundless energy,
creative problem-solving skills and dedication to build stronger
minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional
growth opportunities and unique resources in an environment noted
for diversity, intellectual excitement, artistic pursuits and
The Department of Electrical and Computer Engineering has an
outstanding opportunity for a Manager of Program Operations -
Finance Manager. This individual will be responsible for
administration and oversight of the day-to-day financial operations
for the Department of Electrical and Computer Engineering.
Responsibilities include the oversight, coordination, planning,
development and implementation of all departmental post-award and
financial management activities. The Finance Manager is responsible
for continued financial health of the ECE department as well as
problem solving, prioritizing and multi-tasking of assignments,
requests and report deadlines. The role is fairly fast-paced and
often requires responding to deadlines with short lead times.
Post-award and Financial Management:
--- Independently manage and administer complex budgets (state,
federal, university/industry cooperative, industry contracts,
subcontracts) ensuring that all transactions are allowable,
allocable and reasonable.
--- Prepare monthly budget reports utilizing multiple financial and
record keeping systems to perform analyses of sponsored projects,
forecast future needs/expenditures, and communicate status and
progress to principal investigators.
--- Responsible for the management of complex faculty salary
--- Review Faculty Effort Certification Reports for faculty
--- Track faculty cost sharing to assuring cost sharing obligations
made in proposals are recorded properly.
--- Independently develop and compose fiscal reports for
leadership, sponsors and subcontractors.
--- Collaborate with department's pre-award team to adequately
support research administration.
--- Oversee coordination of all travel, travel reimbursement, and
procurement responsibilities, including large equipment purchases
--- Initiate journal vouchers and reverse expenditures. Review and
approve daily financial transactions related to assigned
--- Establish and maintain account management procedures including
preparation and/or approval of monthly budget reports and
reconciliation of expenditure documents with UW accounting reports
and relevant grant award requirements.
--- Manage software supporting fiscal process transaction such as
UW Connect, DASH, and PurchasePath.
--- Monitor compliance with federal, state, sponsor, and ECE fiscal
management guidelines and participate in audits.
--- Coordinate cash management, gift processing, and
Team Leadership and Management:
--- Supervise, coach, and mentor post-award Budget/Fiscal Analysts
and Fiscal Specialists.
--- Day to day strategic oversight; responsible for setting work
schedules and performance expectations for team members.
--- Take or recommend corrective (disciplinary) action when needed.
Ensure compliance requirements are met.
--- Use Lean approach to drive continuous process improvement,
providing clear expectations and encouraging an engaged workforce
to make effective changes.
--- Collaborate closely with pre-award Manager as part of
leadership team supporting research administration for
Process Improvement and Projects:
--- Create, lead, and participate in departmental process
improvement projects. Aid in development of lean culture.
--- Measure and report all cost savings and increase efficiency in
--- Participate and lead work groups to evaluate and implement
continuous improvement and application of lean methodology for
--- Provide strategic and sustainable lean direction and
--- Manage and increase teamwork across all improvement efforts,
training and building team skills where appropriate for successful
implementation of Lean.
--- Establish collaborative working relationships with stakeholders
to ensure effective communication.
--- Provide strategic advice/guidance to department leadership.
--- Other duties as assigned by Administrator and Chair.
Lead Responsibilities: Supervising department research
management/finance team, managing department/administrative
Supervisory Responsibilities: 2-3 Budget/Fiscal Analysts, 2-3
--- Bachelor's Degree in Business/Finance
--- 3 - 4 years of work experience
--- Experience in finance and administration
--- Experience with budget and planning
--- Supervisory experience
Equivalent education and/or experience may substitute for minimum
--- Finance experience in higher education
CONDITIONS OF EMPLOYMENT
The application process for UW positions may include completion of
a variety of online assessments to obtain additional information
that will be used in the evaluation process. These assessments may
include Work Authorization, Cover Letter and/or others. Any
assessments that you need to complete will appear on your screen as
soon as you select "Apply to this position". Once you begin an
assessment, it must be completed at that time; if you do not
complete the assessment, you will be prompted to do so the next
time you access your "My Jobs" page. If you select to take it
later, it will appear on your "My Jobs" page to take when you are
ready. Please note that your application will not be reviewed, and
you will not be considered for this position until all required
assessments have been completed.
Applicants considered for this position will be required to
disclose if they are the subject of any substantiated findings or
current investigations related to sexual misconduct at their
current employment and past employment. Disclosure is required
under Washington state law .
Committed to attracting and retaining a diverse staff, the
University of Washington will honor your experiences, perspectives
and unique identity. Together, our community strives to create and
maintain working and learning environments that are inclusive,
equitable and welcoming.To request disability accommodation in the
application process, contact the Disability Services Office at
206-543-6450 or firstname.lastname@example.org .COVID-19 VACCINATION
REQUIREMENTGovernor Inslee's Proclamation 21-14.2 requires
employees of higher education and healthcare institutions to be
fully vaccinated against COVID-19 unless a medical or religious
exemption is approved. Being fully vaccinated means that an
individual is at least two weeks past their final dose of an
authorized COVID-19 vaccine regimen. As a condition of employment,
newly hired employees will be required to provide proof of their
COVID-19 vaccination. View the Final candidate guide to COVID-19
vaccination requirement webpage for information about the medical
or religious exemption process for final candidates.
Keywords: University of Washington, Seattle , MANAGER OF PROGRAM OPERATIONS, Executive , Seattle, Washington
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