MANAGER OF PROGRAM OPERATIONS

Company: University of Washington
Location: Seattle
Posted on: May 15, 2022

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you. jump to content Department: DEPARTMENT OF ELECTRICAL AND COMPUTER ENGINEERING Job Location: Seattle Campus Posting Date: 05/09/2022 - Closing Info: Open Until Filled - Salary: Salary is commensurate with qualifications and experience. Shift: First Shift - Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. - As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Electrical and Computer Engineering has an outstanding opportunity for a Manager of Program Operations - Finance Manager. This individual will be responsible for administration and oversight of the day-to-day financial operations for the Department of Electrical and Computer Engineering. Responsibilities include the oversight, coordination, planning, development and implementation of all departmental post-award and financial management activities. The Finance Manager is responsible for continued financial health of the ECE department as well as problem solving, prioritizing and multi-tasking of assignments, requests and report deadlines. The role is fairly fast-paced and often requires responding to deadlines with short lead times.

RESPONSIBILITIES

Post-award and Financial Management:
--- Independently manage and administer complex budgets (state, federal, university/industry cooperative, industry contracts, subcontracts) ensuring that all transactions are allowable, allocable and reasonable.
--- Prepare monthly budget reports utilizing multiple financial and record keeping systems to perform analyses of sponsored projects, forecast future needs/expenditures, and communicate status and progress to principal investigators.
--- Responsible for the management of complex faculty salary distributions.
--- Review Faculty Effort Certification Reports for faculty members.
--- Track faculty cost sharing to assuring cost sharing obligations made in proposals are recorded properly.
--- Independently develop and compose fiscal reports for leadership, sponsors and subcontractors.
--- Collaborate with department's pre-award team to adequately support research administration.

Fiscal Management:
--- Oversee coordination of all travel, travel reimbursement, and procurement responsibilities, including large equipment purchases and ProCard.
--- Initiate journal vouchers and reverse expenditures. Review and approve daily financial transactions related to assigned budgets.
--- Establish and maintain account management procedures including preparation and/or approval of monthly budget reports and reconciliation of expenditure documents with UW accounting reports and relevant grant award requirements.
--- Manage software supporting fiscal process transaction such as UW Connect, DASH, and PurchasePath.
--- Monitor compliance with federal, state, sponsor, and ECE fiscal management guidelines and participate in audits.
--- Coordinate cash management, gift processing, and fellowship/scholarship disbursement.

Team Leadership and Management:
--- Supervise, coach, and mentor post-award Budget/Fiscal Analysts and Fiscal Specialists.
--- Day to day strategic oversight; responsible for setting work schedules and performance expectations for team members.
--- Take or recommend corrective (disciplinary) action when needed. Ensure compliance requirements are met.
--- Use Lean approach to drive continuous process improvement, providing clear expectations and encouraging an engaged workforce to make effective changes.
--- Collaborate closely with pre-award Manager as part of leadership team supporting research administration for department.

Process Improvement and Projects:
--- Create, lead, and participate in departmental process improvement projects. Aid in development of lean culture.
--- Measure and report all cost savings and increase efficiency in departmental processes.
--- Participate and lead work groups to evaluate and implement continuous improvement and application of lean methodology for rapid improvement.
--- Provide strategic and sustainable lean direction and implementation.
--- Manage and increase teamwork across all improvement efforts, training and building team skills where appropriate for successful implementation of Lean.
--- Establish collaborative working relationships with stakeholders to ensure effective communication.
--- Provide strategic advice/guidance to department leadership.
--- Other duties as assigned by Administrator and Chair.

Lead Responsibilities: Supervising department research management/finance team, managing department/administrative budgets.

Supervisory Responsibilities: 2-3 Budget/Fiscal Analysts, 2-3 Fiscal Specialists


MINIMUM REQUIREMENTS
--- Bachelor's Degree in Business/Finance
--- 3 - 4 years of work experience
--- Experience in finance and administration
--- Experience with budget and planning
--- Supervisory experience

Equivalent education and/or experience may substitute for minimum requirements.

DESIRED QUALIFICATION
--- Finance experience in higher education

CONDITIONS OF EMPLOYMENT
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .COVID-19 VACCINATION REQUIREMENTGovernor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

Keywords: University of Washington, Seattle , MANAGER OF PROGRAM OPERATIONS, Executive , Seattle, Washington