Office Manager
Company: Avalara Inc.
Location: Seattle
Posted on: June 25, 2022
|
|
Job Description:
We are seeking an experienced, collaborative, and highly
motivated Office Manager to join our team. As the Office Manager in
our Seattle office, you will have the overall responsibility for
overseeing the implementation and execution of policies, procedures
and programs that will assure an engaged and supported staff
population. In this role, you will report to the regional Manager,
Workplace Services and be part of the overall Workplace Experience
Team.
Avalara is a fast paced, dynamic environment where we welcome and
value unique perspectives and insights, believing our winning
culture sets us apart. You must be energetic, possess a positive
can-do attitude, love working with people, and not be afraid to
jump in and roll-up your sleeves to get things done. We live by our
Success Traits: Ownership, Simplicity, Passion, Urgency,
Adaptability, Curiosity and Fun.
Job Duties:
Ensuring the office environment and resources are conducive to
employee productivity and wellbeing and reflect Avalara culture
Responsible for developing, promoting and implementing standards
that enhance efficiencies
Purchase office supplies and equipment maintaining inventory and
distribution throughout the office
Work with and assist micro-market vendor to ensure fresh and
quality offerings while maintaining top-notch service
Manage the planning and execution of small-scale meeting
catering
Support the Events Team with event set-up, takedown and
execution
Receive and sort incoming mail and deliveries, and manage outgoing
mail working with vendors and internal leaders to provide the most
efficient and effective process
Oversee local employee engagement programs (anniversary, newborn,
raffles, etc)
Manage purchase order process and submit timely and accurate
expense reports
Liaise with local hotels to establish and maintain corporate
rates
Coordinate with the Internal Communications Team regarding office
specific communications while also maintaining clear information on
our intranet
Support onboarding activities such as new hire desk set-ups and
site tours along with facilitating desk clean-up and gathering of
company property for terminations
Provide back-up support to local team, including Facilities Manager
and Workplace Services Coordinator (breaking for lunch)
Liaise with remote office(s) to provide assistance
Requirements:
3+ years office management experience
Knowledge of office management responsibilities, systems and
procedures
Demonstrated ability to build trust, relationship build and
maintain confidentiality
Ability to take direction and wear many hats in a team environment
with a warm, engaging and professional demeanor
Strong sense of ownership to successfully operate in a very
fast-paced, high-tech environment always thinking one-step
ahead
Expeditious, timely, reliable, and courteous service to customer
needs
Strong interpersonal and communication skills
Superb sense of urgency and efficiency in completing and
prioritizing work
Ability to problem solve offering creative solutions
Detail oriented, with strong organizational and analytical
skills
Intermediate level with Microsoft Office (Word, Excel, PowerPoint,
Outlook)
Intermediate level with Google Suite (Docs, Sheets, Slides,
Forms)
Keywords: Avalara Inc., Seattle , Office Manager, Executive , Seattle, Washington
Click
here to apply!
|