Office Manager

Company: Avalara Inc.
Location: Seattle
Posted on: June 25, 2022

Job Description:

We are seeking an experienced, collaborative, and highly motivated Office Manager to join our team. As the Office Manager in our Seattle office, you will have the overall responsibility for overseeing the implementation and execution of policies, procedures and programs that will assure an engaged and supported staff population. In this role, you will report to the regional Manager, Workplace Services and be part of the overall Workplace Experience Team.

Avalara is a fast paced, dynamic environment where we welcome and value unique perspectives and insights, believing our winning culture sets us apart. You must be energetic, possess a positive can-do attitude, love working with people, and not be afraid to jump in and roll-up your sleeves to get things done. We live by our Success Traits: Ownership, Simplicity, Passion, Urgency, Adaptability, Curiosity and Fun.

Job Duties:

Ensuring the office environment and resources are conducive to employee productivity and wellbeing and reflect Avalara culture

Responsible for developing, promoting and implementing standards that enhance efficiencies

Purchase office supplies and equipment maintaining inventory and distribution throughout the office

Work with and assist micro-market vendor to ensure fresh and quality offerings while maintaining top-notch service

Manage the planning and execution of small-scale meeting catering

Support the Events Team with event set-up, takedown and execution

Receive and sort incoming mail and deliveries, and manage outgoing mail working with vendors and internal leaders to provide the most efficient and effective process

Oversee local employee engagement programs (anniversary, newborn, raffles, etc)

Manage purchase order process and submit timely and accurate expense reports

Liaise with local hotels to establish and maintain corporate rates

Coordinate with the Internal Communications Team regarding office specific communications while also maintaining clear information on our intranet

Support onboarding activities such as new hire desk set-ups and site tours along with facilitating desk clean-up and gathering of company property for terminations

Provide back-up support to local team, including Facilities Manager and Workplace Services Coordinator (breaking for lunch)

Liaise with remote office(s) to provide assistance

Requirements:

3+ years office management experience

Knowledge of office management responsibilities, systems and procedures

Demonstrated ability to build trust, relationship build and maintain confidentiality

Ability to take direction and wear many hats in a team environment with a warm, engaging and professional demeanor

Strong sense of ownership to successfully operate in a very fast-paced, high-tech environment always thinking one-step ahead

Expeditious, timely, reliable, and courteous service to customer needs

Strong interpersonal and communication skills

Superb sense of urgency and efficiency in completing and prioritizing work

Ability to problem solve offering creative solutions

Detail oriented, with strong organizational and analytical skills

Intermediate level with Microsoft Office (Word, Excel, PowerPoint, Outlook)

Intermediate level with Google Suite (Docs, Sheets, Slides, Forms)

Keywords: Avalara Inc., Seattle , Office Manager, Executive , Seattle, Washington