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CELE OPERATIONS MANAGER (50% FTE)

Company: University of Washington
Location: Seattle
Posted on: June 24, 2022

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you. jump to content Department: UAA, COMMUNITY ENGAGEMENT & LEADERSHIP EDUCATION Job Location: Seattle Campus Posting Date: 06/17/2022 Closing Info: Open Until Filled Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

Although open until filled, priority application date is June 23,2022. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Undergraduate Academic Affairs (UAA) shapes, advances, and stewards a world-class undergraduate academic experience for students at the University of Washington. Staff, faculty and students in UAA deepen and enrich the learning experience for all undergraduates, recognizing and supporting the unique learning path of each individual student and the commitment of each academic program to excellence in learning and teaching.

Within UAA, the Community Engagement and Leadership Education (CELE) Center provides students with opportunities to develop the knowledge, skills, and attitudes needed to contribute to thriving communities. Building authentic community and campus partnerships drive our work. CELE programs are centered around the areas of community-engaged learning, democratic engagement, leadership education, pK-12 student success, and place-based initiatives.

The Operations Manager will work with the Executive Director to assess and develop new systems and processes to improve and support programming activities for the CELE unit. The Operations Manager will work with the Executive Director and CELE programs staff to examine program progress and issues, make recommendations for policy, and implement processes and procedures. In addition, the Operations Manager will coordinate day-to-day CELE program operations. In terms of students, the Operations Manager will focus on undergraduates who are interested in participating in service and community-engaged learning and provide advising and support to students looking to connect with CELE Center opportunities.

CELE Center Operations Manager reports to the Executive Director and has the following responsibilities:
Program Operations and Student Support (85%)

  • Counsel and advise students interested in CELE programs
  • In collaboration with CELE staff, manage CELE's social media channels and CELE student Mailman listserv
  • Respond to student inquiries via email, Bookings appointments and office visits
  • Assume responsibility for the day-to-day operations of CELE programs
  • Consult with CELE staff to create policies and procedures for all programs that support CELE programmatic efforts
  • Coordinate Washington Campus Compact AmeriCorps grant administration for CELE Center and UW campus partners (e.g. serve as liaison between WACC, CELE and campus partners; coordinate reporting requirements amongst campus partners; communicate with CELE Financial Manager regarding status updates)
  • Provide operations support for CELE Center events and activities (e.g. scheduling events, room reservations, food ordering)
  • Serve as liaison with CELE financial manager and fiscal specialist to coordinate procurement for CELE Center needs
  • Coordinate recruiting and hiring processes for CELE programs
  • In collaboration with the HR/Payroll Manager, support onboarding processes for CELE hourly and student employees and AmeriCorps members
  • In collaboration with the HR/Payroll Manager, support CELE's payroll needs (e.g. serve as liaison between CELE staff and HR for one-time payments)
  • Ensure compliance with departmental, institutional and state policies, rules and regulations regarding hiring processes
  • Coordinate background checks in Youth Programs Reporting System for students participating in CELE programs
  • Establish and maintain a supply/inventory system for CELE Center
  • Manage CELE Center email address, DocuSign account and Bookings account
  • Participate in and facilitate CELE Center staff meetings and working groups

    EXPD suite operations (10%)
  • Manage CELE Center mega-cube shared workspace for student staff and interns
  • Serve as CELE's COVID site supervisor, Floor Warden, CAAMS administrator, Husky Ready Plan coordinator and office key coordinator
  • Coordinate mailroom check and support EXPD suite operations with EXPD administrative assistant
  • Serve as a backup to the EXPD suite operations including front desk staffing and operations
    - Support front desk operations management (e.g. onboarding and training student employees, managing front desk scheduling)
    - Support facility operations needs
    - Support EXPD conference room management

    Contribute to the functioning of CELE Center, and Undergraduate Academic Affairs (5%)
  • Work with CELE programs to advance the goals of CELE Center, UAA, and the UW.
  • Serve on UAA and campus committees as needed.

    All UAA CELE Staff will demonstrate and integrate the following Undergraduate Academic Affairs Competencies:
  • Accountability and Integrity
  • Race, Equity, and Difference
  • Constituent Focus
  • Collaboration and Teamwork

    Additional competencies required for this position:
  • Organizational acumen
  • Process/project management

    Minimum Qualifications
  • BA degree in a related field
  • 2 years of experience in program support and/or student services

    Desired qualifications
  • Familiarity with CELE Center programs and operations
  • Experience participating or working with service-learning programs
  • Strong project management skills
  • Strong organizational skills, creativity, demonstrated attention to detail, ability to work under pressure, and deadlines
  • Excellent written, verbal, and interpersonal skills
  • Demonstrated initiative and the ability to work independently and be flexible, while being part of a team
  • Familiarity with Microsoft Office Products (Word, Excel, Access, and PowerPoint)

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
    Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .COVID-19 VACCINATION REQUIREMENTGovernor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

Keywords: University of Washington, Seattle , CELE OPERATIONS MANAGER (50% FTE), Executive , Seattle, Washington

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