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Events & AV Manager

Company: Fred Hutchinson Cancer Research Center
Location: Seattle
Posted on: September 24, 2022

Job Description:

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch's global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.
The Events and A/V Manager will direct and motivate team while personally assisting in providing high quality service based on requirements and standards associated with meetings, events, and A/V needs. Monitor and control financial and administrative responsibilities. Knowledge of event coordination and audiovisual technology a must. The team's portfolio currently includes managing EMS, BlueJeans, Zoom, and Teams.
Includes, but is not limited to:

  • Manage and supervise the Meeting and A/V Department, includes staff performance reviews.
  • Assist with hiring of new employees.
  • Manage budgets and projects.
  • Oversee operation of audio, video, and communication systems during events.
  • Administrator of EMS and Master Calendar. Includes training for new users, troubleshooting program errors, and day-to-day usage of EMS.
  • Provide training of new hires and ongoing updates when needed.
  • Create monthly report for room use, cancellations, check-ins, and virtual platform use.
  • Oversight of equipment maintenance.
  • Order room supplies and equipment.
  • Maintain a flexible schedule for special events outside of normal work hours/days.
  • Obtain and maintain vendor relationships.
  • All other duties as assigned by the Director of General Operations Services.


    • 3-5 years of experience. Bachelor's Degree preferred.
    • At least three years of leadership/management experience.
    • Working knowledge in Microsoft applications, virtual meeting platforms, and EMS (or equivalent).
    • Working knowledge in the operation and repair of audio gear.
    • Working knowledge of event oversight.
    • Ability to work occasional varied shifts, including nights, weekends and holidays.
    • Excellent customer service skills.
    • Ability to lead and mentor a team.
    • Ability to obtain and maintain full knowledge and understanding of company and department rules and regulations, policies and procedures.


      • EMS Software or knowledge of similar program
      • Set-up, maintenance, monitoring, and troubleshooting of conference room A/V equipment.
      • Identifies, troubleshoots, and resolve issues with A/V and technology components.
      • Responsible for the day-to-day management of frontline support for staff.
      • Proactively maintains A/V equipment as necessary and ensures that supplies are available.
      • Assists users with routine application and hardware problems, shares best practices, and utilizes application knowledge with users.
      • Have an understanding of all things AV related, and event coordination.
      • Coordinated projects, such as the development and implementation of new audio visual installation and enhancements/upgrades.

        In addition to job duties at Fred Hutch, this position also requires access to Seattle Cancer Care Alliance, which requires COVID-19 vaccination without exceptions.Accordingly, as a condition of employment for this Fred Hutch position, newly hired employees must provide proof of vaccination before their first day of employment.
        A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
        Our Commitment to DiversityWe are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.

Keywords: Fred Hutchinson Cancer Research Center, Seattle , Events & AV Manager, Executive , Seattle, Washington

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