ASSOCIATE DIRECTOR, PARENT & FAMILY PROGRAMS

Company: University of Washington
Location: Seattle
Posted on: November 25, 2022

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you. jump to content ASSOCIATE DIRECTOR, PARENT & FAMILY PROGRAMS ASSOCIATE DIRECTOR, PARENT & FAMILY PROGRAMS Req #: 213339 Department: UW ADVANCEMENT: STUDENT LIFE Job Location: Remote/Hybrid, Seattle Campus Job Location Detail: Hybrid Eligible - (3 days in Office, 2 Days Telework) Posting Date: 10/05/2022 Closing Info: Open Until Filled Salary: Salary is commensurate with education and experience Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

Priority consideration will be given to applications completed by October 26, 2022. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

This position reports to the Director of Parent & Family Programs and works to strategically integrate broad-based engagement programs and advancement efforts, and as a member of the Academic and Student Affairs and Student Life teams.

The Associate Director coordinates and oversees annual engagement efforts, such as UW Family Weekend, Family Orientation, Husky Giving Day and Student Previews with a particular emphasis that will involve close cooperation with the campus partners and serve as a liaison between the campus partners.

POSITION COMPLEXITIES:

Engaged and informed families are integral to the success of our students, and as parents feel more connected to the university, they are open to volunteering, advocating and supporting the mission of UW. With the continued growth of enrolled students, the UW Parent & Family Program has the opportunity to expand and enhance its mission of engaging parents and families in support of their student's success, advocacy of the value of higher education and philanthropic engagement.

Candidates for the position must exhibit an appreciation of a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty, and staff of many social, economic, cultural, gender, ideological, racial, and ethnic backgrounds.

RESPONSIBILITIES:

FAMILY ENGAGEMENT AND STRATEGIC INITIATIVES

--- Execute on and off campus events UW Family Weekend, Bid Day, Washington Warmup, Sendoffs in partnership with campus colleagues. Develop parent/family liaison network within UW campus.
--- Oversees the development and execution of all PFP programs, partnerships and collaborations, for on and off campus broad based Engagement efforts
--- Authority to develop, produce and/or partner on multiple events each year, working with vendors and campus partners to create programming with high quality, UW-related content, in partnership with Director of Parent & Family Programs to meet programmatic and engagement goals of PFP
--- Works with UW faculty and departments to develop institutionally relevant educational content, to meet the learning and wayfinding outcomes for our current families, with Family Orientation
--- Negotiates related vendor, facility and supplier agreements and contracts, and manages fulfillment.
--- Oversees and develops registration and programmatic resources that assist and support unit-based partners in providing on-site weekend and evening event logistics.
--- Creates, manages, and reports on all parent event budgets.
--- Coordinates, collaborates with PFP team with development of marketing collateral for all PFP broad-based engagement activities.

PROGRAM OPERATIONS AND ADMINISTRATION

--- Uses programmatic expertise and qualitative and quantitative data to evaluate programming for effectiveness, recommend and implement appropriate changes to improve impact and engagement.
--- Participates in the refinement and improvement of unit-wide assessment efforts. Uses survey data and field research to identify and develop compelling new event programs.
--- Analyzes constituency and parent data and develop segmentation reports to direct engagement opportunities

ADMINISTRATIVE

--- Administratively support the Parent & Family program through meeting and document preparation, and presentation coordination.
--- Responsible for the oversight of recruitment, selection, training, supervision, and evaluation of volunteers, and student staff as appropriate.
--- Attends monthly CRO meetings and any additional CRO gatherings and/or professional development opportunities (e.g., Engagement Summer Session).
--- Monitors and reconciles unit-based budgets, and reporting on qualitative and quantitative assessments.

Other Duties as Assigned

KEY COMPETENCIES

Core

Effective communications: Expresses oneself clearly and empathetically in interactions with others and prioritizes an accessible and transparent style in all forms of communication, i.e., verbal and written, one-on-one and group, etc.
Interpersonal Awareness: Builds and maintains positive and productive relationships and actively contributes as a member of working teams to achieve results.
Professional Credibility: Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization.
Critical Thinking: Obtains, analyzes and evaluates information effectively in the face of ambiguity. Makes appropriate decisions based on relevant information and experience.
Ethics and Trust: Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures. Acts consistently with Washington State ethical guidelines and organizational core values and beliefs.
Valuing Diversity & Inclusiveness: Respects, values and contributes to the UW's commitment to inclusiveness and diversity.

MINIMUM REQUIREMENTS:

--- Bachelor's degree in Marketing, Communications, Public Relations, Public Policy or Public Affairs or related field. Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for degree.
--- Three years' experience in audience and constituency engagement within higher education, non-profit, external relations or public affairs- such as alumni or donor relations, student engagement or parent & family programs

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS:

--- The capacity and persistence necessary in order to be productive within a decentralized and dynamic institutional environment.
--- An established track record of successful program development and expansion including the ability to initiate and maintain internal and external relationships and to negotiate effective agreements across departments.
--- Values the UW's commitment to inclusiveness. Demonstrates respect and commitment to diversity.
--- Demonstrated ability to establish, cultivate and steward strong relationships to build and maintain lifelong partnerships and trust with the institution.
--- Superior administrative and organizational skills and demonstrated ability to manage a high volume of varied tasks simultaneously.
--- Budget management

DESIRED:

--- Ability to develop program strategies and plans that integrate into the organization's mission, priorities, and goals both independently and collaboratively within a team.
--- Strong interpersonal skills and customer service. Poised, professional demeanor with the ability to express oneself clearly and empathetically in interactions with others in all forms of communications, i.e. verbal and written, one-on-one and group, etc. Ability to communicate in a direct and professional manner that engages dialog and resolves differences.
--- Proven ability to work collegially and effectively with development colleagues, school administrators, and external constituencies. Puts the team/organizational goals above individual goals and actively contributes as a member of working teams.
--- Demonstrated creativity, organizational ability, and strong attention to detail. Ability to make decisions in ambiguous situations, exercise good judgment based on information and analysis in a fast pace, dynamic, deadline drive environment in an organized and professional manner.
--- Demonstrated ability to maintain confidences and protect confidential information; acts in a selfless manner and models ethical values of the UW.
--- Knowledge of parent relations/development/advancement principles.

WORKING CONDITIONS:

--- Cubical/Open workspace environment which may result in additional or higher levels of noise and visual distractions.
--- Hybrid work schedule available.
--- A valid Washington State driver's license is required to operate the UW Alumni Association Van. Candidate selected must have personal transportation and be willing to travel when necessary.
--- Ability to move 20 pounds regularly and up to 40 pounds occasionally for event setup and tear down.
During Events (from setup to tear down) or on Event days:
--- Ability to stand 4 or more hours continuously.
--- Ability to walk 4 or more hours continuously.
--- Ability to stand for 4+ hours for events.
--- Ability to work greater than a 8 hour day.
--- Ability to travel out-of-state up to 6 times per year for events scheduled on evenings and weekends
--- Ability to travel internationally once per year to perform duties and responsibilities as a UWAA Alumni Travel Program tour host.
--- Candidates for the position must exhibit an appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, families, faculty, and staff of many social, economic, cultural, gender, ideological, racial, and ethnic backgrounds.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .COVID-19 VACCINATION REQUIREMENTGovernor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

Keywords: University of Washington, Seattle , ASSOCIATE DIRECTOR, PARENT & FAMILY PROGRAMS, Executive , Seattle, Washington