Company: 501 Commons
Posted on: November 26, 2022
This is a consultative, collegial executive-level role working with
nonprofit clients on complex and challenging organizational issues.
The role is also responsible for the oversight as our Program
Administrator for the Washington State Opportunity Scholarship
organization (WSOS). This is a rewarding role for an experienced,
collaborative executive committed to working with diverse clients
across the United States.In this position, you are an employee of
501 Commons. This paid position offers a full-time schedule,
flexible work hours, and eligibility for benefits. This position is
located in Seattle, WA. About the Company501 Commons is a nonprofit
501(c)3 organization that serves nonprofits through ongoing and
project-based professional services in IT, HR, finance, database,
and management consulting. We also serve as the program
administrator for Washington State Opportunity Scholarships and
support 1400 nonprofits by providing fundraising education, a
fundraising platform, and two annual giving events. We are
passionate about amplifying the strengths of nonprofits so all
people and communities flourish.501 Commons is an equal opportunity
employer. We seek to recruit persons of diverse backgrounds and
support their retention and advancement within the organization. We
believe that having a board, staff, and volunteer corps with
diverse personal and professional backgrounds enhances our ability
to meet our mission.Summary The Deputy Director is a 501 Commons
Leadership Team member and serves as the Executive Director's key
partner in all internal organizational leadership activities. The
position has a wide range of responsibilities related to the
organization's day-to-day operation and oversight of overall
operations. This includes oversight of internal finances, human
resources, facilities, and information technology for 501 Commons.
The position is also responsible for services provided to nonprofit
organizations by the Financial Services Program, one of seven
service lines offered by 501 Commons.The Deputy Director is
responsible for building and maintaining the organization's
capacity to achieve its mission and financial objectives. The
Deputy Director will work with the leadership team, managers, and
other staff to identify best practices and improve internal systems
in anticipation of future organizational needs and budget
realities. When the Executive Director is absent, the Deputy
Director assumes responsibility for the organization's management.
The Deputy Director must thrive in a fast-paced professional
environment that values a team-oriented, collaborative work
approach. The position operates with substantial authority and must
be able to make quality decisions and demonstrate independence as a
senior-level executive.In addition to the following essential
duties and responsibilities, the Deputy Director assumes other
responsibilities as appropriate. Responsibilities People management
- Steward the organizational culture to reinforce the Team
Charter's behaviors and the organization's commitment to diversity
and inclusion in hiring, staff management, and in service
- Maintain a stable, fair, and effective work environment and
climate that attracts, keeps, and motivates diverse and top-quality
staff and volunteers.
- Communicate internal policies and procedures, focusing on
culture as well as compliance.
- Develop and administer compensation strategy and plan.
- Ensure that the organization's recruitment and hiring practices
result in an organization with significant diversity in terms of
race/ethnicity, gender identity, disability status, and other
- Ensure job descriptions are updated, regular performance
evaluations are held, and sound human resource practices are in
- Support the success of all staff by consulting with supervisors
on strategies for recognition, performance management, and
professional development.Program administration - Washington State
Opportunity Scholarship (WSOS) (20%)
- Act as primary liaison for WSOS, a public-private partnership
with the State of Washington contracted with 501 Commons as an
employer of record. Work with WSOS leadership to ensure 501 Commons
- Full-cycle HR function, including benefits administration
- Information Technology needs
- Finance and accounting function, including
- Full-cycle accounting support
- State Match process
- Scholarship model development
- Treasury Management
- Investment and financial reporting
- Grant and award management Operations and administrative
- Represent the organization in its business relationships with
vendors, including insurance and benefits providers. Manage
relationships with the organization's landlord, the landlord's
representatives, and other facility functions.
- Coordinate the organization's emergency planning and training
- Working with the IT Program Manager, researches, implements,
and maintains technology solutions to support the organization's
activities and the needs of staff and volunteers. Risk management,
legal, and finance management (15%)
- Execute an annual calendar for administrative processes,
maintain official records and documents, and develop and ensure
compliance with organizational policies.
- Provide oversight to all financial operations, including:
- Development of the annual budget.
- Provision of financial information required by the leadership
team, finance committee, and board.
- Monitor financial statements and ensure compliance with
approved budgets or propose revisions, if necessary.
- Provide for the appropriate control, accountability, and
insurance coverage of physical and electronic assets and other
- Maintain the organization's risk management policies and
processes, including oversight of its cybersecurity and privacy
policies. Ensure that the leadership team and program managers
evaluate and manage potential risks and comply with policies.
- Ensure compliance with federal, state, and local laws and
regulations and seek legal advice. Program administration - Finance
- Provide oversight of program operations to ensure profitability
and service quality, including responding to client issues not
resolved with the Financial Services Program Manager.
- Provide oversight of the Financial Services program, including
providing direction to the Program Manager on program design and
- Evaluate the program and initiate changes as necessary to
manage costs, improve customer service, and achieve organizational
goals.Board of Directors (5%)
- Assist the Executive Director in supporting the board of
directors, including managing preparations for meetings, taking
minutes, and preparing executive limitations reports.
- Provide leadership in developing policies and plans for
consideration by the Board of Directors and carry out plans and
policies authorized by the board.
- Staff representative to the Finance Committee.
Competencies To perform this job successfully, the individual must
be able to perform each essential duty satisfactorily. They must
perform well under pressure and respond positively to change and
shifting priorities. The ideal candidate is also an independent
thinker and self-starter with foresight who can anticipate needs.
They must be a creative problem-solver and proactive decision-maker
who can quickly prioritize tasks.The individual should have a
history of showing initiative in fulfilling organizational goals. A
critical competency is also good judgment in bringing problems to
the executive director's attention and collaboratively working
through complex issues with colleagues and staff members. The
individual should have a personal commitment to a career of service
in the nonprofit sector. They should also be excited about joining
an intellectually rich, technologically-savvy environment that
supports the nonprofit ecosystem. The requirements listed below
represent the knowledge, skills, and/or abilities required.
Reasonable accommodations may enable individuals with disabilities
to perform the essential functions.Required QualificationsEducation
- Bachelor's degree, preferably in nonprofit management, business
administration, or related field.
- Minimum 4 years of experience at the senior level in a
- Experience supervising a minimum of six people across multiple
- Accounting skills and knowledge of financial management are
sufficient to maintain effective systems of controls to account for
all receipts and expenditure of funds;
- Experience in an environment with a high degree of diversity
(does not need to be work-related.)Communication skills
- Ability to communicate well verbally and in writing; excellent
document preparation and proofreading skills.
- Command of internal communications methods that support a
cohesive, inclusive, and highly functional staff culture.
- Demonstrates respect and works effectively with highly diverse
staff, volunteers, and clients.Reasoning ability
- Ability to define problems, collect data, establish facts, and
draw valid conclusions; exhibit independent judgment in developing,
implementing, and evaluating plans, procedures, and
- Effective planning, project management, and organizational
skills (setting objectives, developing strategies, budgeting,
developing policies and procedures, and organizing the functions
necessary to accomplish the activities). Job knowledge
- Broad knowledge of human resources management practices and
- Knowledge of program management and contract administration
- Demonstrates a clear understanding of the mission of 501
- Demonstrated ability to create organizational systems and train
others on policies and procedures.
- Demonstrated ability to prioritize tasks in a fast-paced
environment, improve processes and procedures, organize
information, work independently, and use good judgment
- High-level proficiency in Microsoft Office is required, and a
willingness to learn other information systems and tools as needed.
- Advanced degree in nonprofit management, finance, business
administration, human resources, or related field
- 8 years of experience in a nonprofit organization management
role that included supervision.
- Experience being responsible for human resources in an
organization or company or supervising the person responsible for
- Experience being responsible for finances in a nonprofit
organization or supervising the person responsible for finances.If
your qualifications don't precisely match these requirements, but
you think you're a good fit for the position, we still want to hear
from you. Tell us why you'd be a great addition to our team.What We
- Collaborative organization where you will work alongside highly
skilled professionals in our staff, in our skilled volunteer corps,
and within partner organizations
- Flexibility: Ability to set your own schedule M-F, 7 am to 7 pm
timeframe, including working remotely and/or from home (subject to
individual arrangements with supervisor)
- Benefits include generous paid time off, holiday pay, and
access to 100% employer-paid medical, dental, and vision
- Our team is currently operating remotely during the
pandemicInclusiveness Statement 501 Commons is an equal opportunity
employer and seeks to recruit persons of diverse backgrounds and
support the retention and advancement of diverse persons within the
organization. We believe that having a board, staff, and volunteer
corps with diverse personal and professional backgrounds enhances
our ability to meet our mission.501 Commons is committed to
providing an inclusive workplace that includes people of diverse
backgrounds and fully utilizes their talents to achieve its
mission. We are committed to fostering and supporting a workplace
culture inclusive of people regardless of their race, ethnicity,
national origin, gender, sexual orientation, socio-economic status,
marital status, age, physical abilities, political affiliation,
religious beliefs, or any other non-merit fact, so that all
employees feel included, equal, valued and
Keywords: 501 Commons, Seattle , Deputy Director, Executive , Seattle, Washington
Didn't find what you're looking for? Search again!