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Deputy Director

Company: 501 Commons
Location: Seattle
Posted on: November 26, 2022

Job Description:

Description:
This is a consultative, collegial executive-level role working with nonprofit clients on complex and challenging organizational issues. The role is also responsible for the oversight as our Program Administrator for the Washington State Opportunity Scholarship organization (WSOS). This is a rewarding role for an experienced, collaborative executive committed to working with diverse clients across the United States.In this position, you are an employee of 501 Commons. This paid position offers a full-time schedule, flexible work hours, and eligibility for benefits. This position is located in Seattle, WA. About the Company501 Commons is a nonprofit 501(c)3 organization that serves nonprofits through ongoing and project-based professional services in IT, HR, finance, database, and management consulting. We also serve as the program administrator for Washington State Opportunity Scholarships and support 1400 nonprofits by providing fundraising education, a fundraising platform, and two annual giving events. We are passionate about amplifying the strengths of nonprofits so all people and communities flourish.501 Commons is an equal opportunity employer. We seek to recruit persons of diverse backgrounds and support their retention and advancement within the organization. We believe that having a board, staff, and volunteer corps with diverse personal and professional backgrounds enhances our ability to meet our mission.Summary The Deputy Director is a 501 Commons Leadership Team member and serves as the Executive Director's key partner in all internal organizational leadership activities. The position has a wide range of responsibilities related to the organization's day-to-day operation and oversight of overall operations. This includes oversight of internal finances, human resources, facilities, and information technology for 501 Commons. The position is also responsible for services provided to nonprofit organizations by the Financial Services Program, one of seven service lines offered by 501 Commons.The Deputy Director is responsible for building and maintaining the organization's capacity to achieve its mission and financial objectives. The Deputy Director will work with the leadership team, managers, and other staff to identify best practices and improve internal systems in anticipation of future organizational needs and budget realities. When the Executive Director is absent, the Deputy Director assumes responsibility for the organization's management. The Deputy Director must thrive in a fast-paced professional environment that values a team-oriented, collaborative work approach. The position operates with substantial authority and must be able to make quality decisions and demonstrate independence as a senior-level executive.In addition to the following essential duties and responsibilities, the Deputy Director assumes other responsibilities as appropriate. Responsibilities People management (30%)

  • Steward the organizational culture to reinforce the Team Charter's behaviors and the organization's commitment to diversity and inclusion in hiring, staff management, and in service delivery.
  • Maintain a stable, fair, and effective work environment and climate that attracts, keeps, and motivates diverse and top-quality staff and volunteers.
  • Communicate internal policies and procedures, focusing on culture as well as compliance.
  • Develop and administer compensation strategy and plan.
  • Ensure that the organization's recruitment and hiring practices result in an organization with significant diversity in terms of race/ethnicity, gender identity, disability status, and other factors.
  • Ensure job descriptions are updated, regular performance evaluations are held, and sound human resource practices are in place.
  • Support the success of all staff by consulting with supervisors on strategies for recognition, performance management, and professional development.Program administration - Washington State Opportunity Scholarship (WSOS) (20%)
    • Act as primary liaison for WSOS, a public-private partnership with the State of Washington contracted with 501 Commons as an employer of record. Work with WSOS leadership to ensure 501 Commons manages:
    • Full-cycle HR function, including benefits administration
    • Information Technology needs
    • Finance and accounting function, including
    • Full-cycle accounting support
    • State Match process
    • Scholarship model development
    • Treasury Management
    • Investment and financial reporting
    • Grant and award management Operations and administrative systems (20%)
      • Represent the organization in its business relationships with vendors, including insurance and benefits providers. Manage relationships with the organization's landlord, the landlord's representatives, and other facility functions.
      • Coordinate the organization's emergency planning and training activities.
      • Working with the IT Program Manager, researches, implements, and maintains technology solutions to support the organization's activities and the needs of staff and volunteers. Risk management, legal, and finance management (15%)
        • Execute an annual calendar for administrative processes, maintain official records and documents, and develop and ensure compliance with organizational policies.
        • Provide oversight to all financial operations, including:
        • Development of the annual budget.
        • Provision of financial information required by the leadership team, finance committee, and board.
        • Monitor financial statements and ensure compliance with approved budgets or propose revisions, if necessary.
        • Provide for the appropriate control, accountability, and insurance coverage of physical and electronic assets and other property.
        • Maintain the organization's risk management policies and processes, including oversight of its cybersecurity and privacy policies. Ensure that the leadership team and program managers evaluate and manage potential risks and comply with policies.
        • Ensure compliance with federal, state, and local laws and regulations and seek legal advice. Program administration - Finance Services (10%)
          • Provide oversight of program operations to ensure profitability and service quality, including responding to client issues not resolved with the Financial Services Program Manager.
          • Provide oversight of the Financial Services program, including providing direction to the Program Manager on program design and execution.
          • Evaluate the program and initiate changes as necessary to manage costs, improve customer service, and achieve organizational goals.Board of Directors (5%)
            • Assist the Executive Director in supporting the board of directors, including managing preparations for meetings, taking minutes, and preparing executive limitations reports.
            • Provide leadership in developing policies and plans for consideration by the Board of Directors and carry out plans and policies authorized by the board.
            • Staff representative to the Finance Committee.

              Requirements:
              Competencies To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. They must perform well under pressure and respond positively to change and shifting priorities. The ideal candidate is also an independent thinker and self-starter with foresight who can anticipate needs. They must be a creative problem-solver and proactive decision-maker who can quickly prioritize tasks.The individual should have a history of showing initiative in fulfilling organizational goals. A critical competency is also good judgment in bringing problems to the executive director's attention and collaboratively working through complex issues with colleagues and staff members. The individual should have a personal commitment to a career of service in the nonprofit sector. They should also be excited about joining an intellectually rich, technologically-savvy environment that supports the nonprofit ecosystem. The requirements listed below represent the knowledge, skills, and/or abilities required. Reasonable accommodations may enable individuals with disabilities to perform the essential functions.Required QualificationsEducation and/or experience
              • Bachelor's degree, preferably in nonprofit management, business administration, or related field.
              • Minimum 4 years of experience at the senior level in a nonprofit organization.
              • Experience supervising a minimum of six people across multiple positions.
              • Accounting skills and knowledge of financial management are sufficient to maintain effective systems of controls to account for all receipts and expenditure of funds;
              • Experience in an environment with a high degree of diversity (does not need to be work-related.)Communication skills
                • Ability to communicate well verbally and in writing; excellent document preparation and proofreading skills.
                • Command of internal communications methods that support a cohesive, inclusive, and highly functional staff culture.
                • Demonstrates respect and works effectively with highly diverse staff, volunteers, and clients.Reasoning ability
                  • Ability to define problems, collect data, establish facts, and draw valid conclusions; exhibit independent judgment in developing, implementing, and evaluating plans, procedures, and policies.Organizational skills
                    • Effective planning, project management, and organizational skills (setting objectives, developing strategies, budgeting, developing policies and procedures, and organizing the functions necessary to accomplish the activities). Job knowledge
                      • Broad knowledge of human resources management practices and legal requirements.
                      • Knowledge of program management and contract administration principles.
                      • Demonstrates a clear understanding of the mission of 501 Commons.
                      • Demonstrated ability to create organizational systems and train others on policies and procedures.
                      • Demonstrated ability to prioritize tasks in a fast-paced environment, improve processes and procedures, organize information, work independently, and use good judgment
                      • High-level proficiency in Microsoft Office is required, and a willingness to learn other information systems and tools as needed. Required Qualifications
                        • Advanced degree in nonprofit management, finance, business administration, human resources, or related field
                        • 8 years of experience in a nonprofit organization management role that included supervision.
                        • Experience being responsible for human resources in an organization or company or supervising the person responsible for HR.
                        • Experience being responsible for finances in a nonprofit organization or supervising the person responsible for finances.If your qualifications don't precisely match these requirements, but you think you're a good fit for the position, we still want to hear from you. Tell us why you'd be a great addition to our team.What We Offer
                          • Collaborative organization where you will work alongside highly skilled professionals in our staff, in our skilled volunteer corps, and within partner organizations
                          • Flexibility: Ability to set your own schedule M-F, 7 am to 7 pm timeframe, including working remotely and/or from home (subject to individual arrangements with supervisor)
                          • Benefits include generous paid time off, holiday pay, and access to 100% employer-paid medical, dental, and vision coverage
                          • Our team is currently operating remotely during the pandemicInclusiveness Statement 501 Commons is an equal opportunity employer and seeks to recruit persons of diverse backgrounds and support the retention and advancement of diverse persons within the organization. We believe that having a board, staff, and volunteer corps with diverse personal and professional backgrounds enhances our ability to meet our mission.501 Commons is committed to providing an inclusive workplace that includes people of diverse backgrounds and fully utilizes their talents to achieve its mission. We are committed to fostering and supporting a workplace culture inclusive of people regardless of their race, ethnicity, national origin, gender, sexual orientation, socio-economic status, marital status, age, physical abilities, political affiliation, religious beliefs, or any other non-merit fact, so that all employees feel included, equal, valued and supported.PI197131465

Keywords: 501 Commons, Seattle , Deputy Director, Executive , Seattle, Washington

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