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Grant Manager

Company: Mary's Place Seattle
Location: Seattle
Posted on: January 26, 2023

Job Description:

The Grant Manager is a key contributor to our successful fulfilment of foundation and government grants with accuracy, timeliness, compliance, and cross-functional collaboration. The person in this role provides expertise in the interpretation of and adherence to funder requirements and administrative guidelines, as well as a broad and deep understanding of Mary's Place programs, goals, and financial needs. Developing strong cross-organizational relationships and systems is a substantial component of the work, with key partners on the Programs, Operations and Finance teams. The Grant Manager actively engages in Mary's Place racial equity work - striving for equitable outcomes and taking responsibility for creating, maintaining, and affirming communities for people of color, immigrants, and refugees, trans and gender-non-conforming people, and other populations who routinely encounter systemic oppressions. This is a full-time, exempt position that reports to the Grants Director and does not supervise other staff. The position is located on-site at our administrative offices ( "the Hub" ) in South Lake Union. A flexible work schedule may be available, provided that performance requirements are met. The annual salary for this position is $65,000 to $75,000 DOE.

Grants Management Reviews grant awards and contracts to understand compliance requirements and identify required reports and other deliverables. Collaborates with Grant Director to lead kick off meetings, ensuring Program Directors and their teams understand and comply with funders' terms and conditions as set out in grant agreements. Helps develop systems, processes and other controls that ensure compliance with grant restrictions, including data collection and performance monitoring, procurement processes, staffing allocations, or other needs. Draft and circulate subawards with partner organizations. Support negotiation of agreements, responsible for subaward monitoring. Maintains a database that tracks grant status, reporting and invoicing calendar and requirements, and other information. Coordinates and leads meetings with Directors and managers across departments to discuss progress on grants, challenges, and other questions or concerns. Supports Program Directors to monitor program performance, completion of deliverables, and budgeting for individual grants. Monitor grant reporting deadlines; coordinates reporting in conjunction with relevant program, leadership and finance staff; completes and submits funder-required reports With program teams, supports financial management for all grant funds. Reviews grant expenditures for compliance with donor regulations or terms. Supports Program teams to monitor budget and adjust spending as needed to ensure good stewardship of funds. Performs financial reconciliation of assigned grant accounts, including reconciliation between case management software and accounting software. Serves as primary administrative contact with funders. Liaises with funders to provide regular reporting and deliverables, relevant updates, budget adjustments or contract amendments as needed. Manages the preparation, review, and coordination of grant-related audit work, including the annual Single Audit requirement for federal grants as well as city and county monitoring processes. Manages grant close out processes in compliance with donor terms and conditions and Mary's Place policies and procedures. Skills/Qualifications Required Bachelor's degree preferred. 3-5 years' experience required; prior non-profit experience preferred, especially in a social services context. Experience with administration of grant awards from a diverse range of sources; experience with federal grants preferred. Working knowledge of Uniform Guidance of Federal Awards preferred. Proficiency with Microsoft Office products, especially Microsoft Excel, required Demonstrates a strong commitment to social justice and a passion for Mary's Place's mission. Exhibits compassion and empathy; works well with people from all ethnic, social, economic and sexual orientation backgrounds. Successfully manages projects involving multiple stakeholders, participants, and deliverables Able to build relationships and effectively communicate with internal partners across a variety of functions and levels. High level of personal accountability, reliability, and trustworthiness. Exceptional time management and organizational skills, with great attention to detail. Proven ability to multitask, set priorities, and meet deadlines. Ability to work successfully in a collaborative, team-oriented organization. Highly motivated, resourceful, flexible, and possesses a positive attitude. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to converse with and listen to people in many different settings Ability to use a computer and telephone, as well as other standard office equipment Frequently required to stand, walk, use fingers, hands, and arms Ability to occasionally push, pull, lift, and/or carry supplies up to 25 pounds Work takes place in a social services environment where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required Travel to program sites and meetings outside the site and around the county are necessary Ability to work in an environment where there may be animals present, including dogs In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment to meet the physical requirements of the position. Mary's Place will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship to Mary's Place would result. DetailsIn addition, Mary's Place offers the following benefits to full-time staff: Medical and dental insurance with the cost for core employee coverage paid at 100% by the company and competitive family rates Basic Life insurance of $50,000 at no cost to employee; option to buy additional coverage 403(b) plan with 50% employer match on the first 6% employee contribution. Eligible to participate upon hire; eligible for match after first year of employment Unlimited use ORCA pass for a small deduction per pay period Starting at 10 days paid time off ( PTO ) each calendar year 10 days of sick time each calendar year 10 days of flexible floating holidays each calendar year ( accrued 40 hours on Jan. 1 and July 1 and pro-rated during first year ) Employee Assistance Program Mary's Place is an Equal Opportunity Employer. How to Apply Applications accepted until the position is filled. PI202062181

Keywords: Mary's Place Seattle, Seattle , Grant Manager, Executive , Seattle, Washington

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