ASSISTANT DIRECTOR GENERAL SURGERY RESIDENCY PROGRAM
Company: University of Washington
Location: Seattle
Posted on: January 26, 2023
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Job Description:
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DIRECTOR GENERAL SURGERY RESIDENCY PROGRAM ASSISTANT DIRECTOR
GENERAL SURGERY RESIDENCY PROGRAM Req #: 211852 Department:
SURGERY: ADMIN: CLINICAL PROGRAMS Job Location: Seattle Campus
Posting Date: 12/15/2022 Closing Info: Open Until Filled Other
Compensation: Shift: First Shift Notes: As a UW employee, you will
enjoy generous benefits and work/life programs. For a complete
description of our benefits for this position, please visit our
website, click here. As a UW employee, you have a unique
opportunity to change lives on our campuses, in our state and
around the world. UW employees offer their boundless energy,
creative problem solving skills and dedication to build stronger
minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional
growth opportunities and unique resources in an environment noted
for diversity, intellectual excitement, artistic pursuits and
natural beauty.
The Surgery: Admin: Clinical Programs has an outstanding
opportunity for Assistant Director General Surgery Residency
Program to join their team.
The Assistant Director of the General Surgery Program Operations
(AD) is responsible for the day-to-day operations of the Department
of Surgery ACGME General Surgery Residency Program. The AD works
with the faculty Program Director (PD) in developing and
maintaining the educational quality of the training program and a
learning environment that is conducive to educating trainees. This
position also ensures compliance with ACGME policies and guidelines
as well as the American Board of Surgery (ABS) standard and CBA
requirements and other regulatory items. The AD provides oversight
and strategic management for all accreditation and re-accreditation
activities. The AD functions as a liaison between the faculty PD,
APDs, residents, Office of Graduate Medical Education (GME),
participating sites, and other departments. The AD provides
assistance and advising to residents in all matters of the
residency program. The AD must be knowledgeable about patient care
and operational activities at the various training site rotations
as part of their duties in assisting and advising residents.
The AD works with the PD and School of Medicine's Graduate Medical
Education (GME) office to ensure that the program implements all
requirements, and the General Surgery Program residents are
well-prepared and supported through every step of their
training.
This position is in the Department of Surgery, Division of
Education and is located at UWMC-Montlake. The AD reports to the
Administrator for the Education Division, with a strongly matrixed
reporting relationship to the Director of the General Surgery
Residency Program. This position will supervise at least 3.0 FTE.
The core responsibilities of this position are:
Position Complexities:
The General Surgery Residency program is multi-pronged. Under the
umbrella of General Surgery Residency these distinct program units
each with separate training goals and objectives and ACGME
requirements.
The individual in this position must thoroughly understand the
goals and priorities of these multiple programs as well as a
complete grasp of their rules, policies and regulations governing
them. The AD must be an accurate interpreter and arbiter of these
regulations and be able to reliably and sensitively communicate
these to trainees and others.
The AD will counsel and provide support to the trainees regularly
as well as when they request assistance. The AD must be a skillful
and deft communicator able to handle interactions that help
trainees feel safe and heard regardless of content of the
conversation. The AD has considerable responsibility and speaks and
acts on behalf of the Program Director. It is imperative that
residents have confidence and trust in the AD and can rely on their
judgment and assistance. The AD must have great sensitivity and EQ
and, working with the PD and APDs, create a learning environment
that supports trainees in their journey to become highly capable
surgeons. Similarly, the AD must build a highly functioning
residency support team. The AD will be working with skilled
educational support specialists. The AD will provide leadership and
help, while giving direct reports authority and ability to fulfill
their responsibilities.
The AD is also the principal day-to-day operational liaison to the
various governing bodies of the residency programs. These include
The Accreditation Council for Graduate Medical Education (ACGME);
The American Board of Surgery (ABS); the School of Medicine Office
of Graduate Medical Education (GME) and includes the Collective
Bargaining Agreement (CBA). Expert communication as well as good
judgment within this context are key skills. Knowing when and how
to delegate or escalate and when reach out for support are crucial
elements of success.
The AD must be able to keep in mind the larger picture of residency
training, while understanding and paying attention to the myriad of
details that comprise a successful residency training program. They
will partner with the PD and APDs to ensure that the program
assiduously implements and monitors program requirements.
Meticulous knowledge of the ACGME and ABS rules are necessary.
Setting and implementing goals and timelines for completion of all
training program requirements is essential.
The AD oversees all aspects and supports the team in completing all
requirements to keep the program successful.
As a leader within the Department of Surgery, the AD must be
particularly aware and practice the Department's:
COMMITMENT TO EQUITY, DIVERSITY, AND INCLUSION
The Department of Surgery strives to dismantle systemic racism,
eliminate healthcare disparities, and promote health equity in our
work. Racism and intolerance have no place in our community. We
celebrate our multitude of intersecting identities and commit to
the ongoing effort of creating an inclusive and supportive
workplace climate.
In addition, all staff in the Department of Surgery are asked to
demonstrate and develop the following core competencies:
Quality Focus: strives to deliver the best possible service and
results, and continuously seeks opportunities for
improvement.
Planning & Organization: completes work in a timely, efficient, and
resourceful manner
Teamwork & Relationship Building: builds and fosters positive
working relationships with others to achieve shared
objectives.
Equity, Diversity, and Inclusion: values and honors diverse
experiences and perspectives, strives to create welcoming and
respectful work environments including dismantling structures of
oppression, promotes and contributes to a culture of access,
opportunity, and justice.
Position Dimensions and Impact to the University:
The University of Washington program provides a rigorous,
comprehensive experience that is designed to produce the highest
caliber surgeon. We are dedicated to the education of diverse
individuals who will become future academic surgeon-leaders. In
addition, we bear a special dual responsibility to train
outstanding clinicians and community leaders for the suburban,
rural, and even remote communities of the Northwest.
Our educational mission is to create exceptional surgeons who are
clinically and technically superb while emphasizing continued
learning, ethical principles, service, interpersonal relationships,
and compassionate patient care. Our program is intellectually as
well as physically challenging, with high expectations and
standards for our trainees. One of the ways we distinguish
ourselves from the handful of other elite programs is the
incredible combination of a few things:
How this Position Contributes:
This position contributes by overseeing, providing strategic advice
and administratively directing the General Surgery Residency
Program in all its components. This AD is key to a successful
program, both in administratively overseeing the program as well as
their ability to provide direct support to residents. This
individual has a host of responsibilities and oversight of the team
that carries out the work to make a successful program. Their
leadership helps to shape the character and morale of the residency
program as well as the support team. They are the crucial link
between the PD/APDs and the residents, in providing a knowledgeable
ear and a keen sense of the day-to-day challenges of being a
resident for all non-clinical aspects of the program. They are most
simply the lynchpin of the program.
CORE POSITION RESPONSIBILITIES
Developing and maintaining a framework that supports accreditation
success of the program and the individual residents = 50%
o Develop and maintain understanding of ACGME policies and
procedures, including familiarity with the Common Program
Requirements as well as Specialty-specific requirements. Develop
and modify program policies to comply with accreditation
requirements where necessary.
o Interpret ACGME and ABS requirements, UW GME policies and
procedures, and other UW policies as applicable. Develop program
policies and procedures based on external and internal
requirements.
o Ensure the program provides understandable and timely information
to trainees and others to assist compliance. Acts promptly to
correct errors or misperceptions about rules and guidelines.
o Ensure adherence to the program's policies such as ACGME clinical
and educational work hours and effects of Leave on board
eligibility.
o Understand fundamental core duties of the ACGME, ABS and keep
well-informed on changes within the program requirements in order
to implement changes in a smooth and timely manner.
o Evaluate trainee morale; respond to trainee concerns. Provides
residents with opportunity for individual dialogue, resolving
non-clinical issues, answering programmatic questions and hearing
suggestions for improvements to the program. Consults with PD, GME
Office and/or GME wellness counselors as necessary.
o Strive for a culture of transparency of process; ensure a process
that that makes everyone know that issues or feedback that affect
the success of the program are reviewed timely, a course of action
laid out; keeps PDs/APDs in the loop; communicate and implement
action plans.
o Collaborates and assists the PD, APDs and other faculty as
selected in planning, developing and implementing residency program
changes and quality improvement initiatives. Oversees and
guarantees maintenance of all essential documents required for
program accreditation.
o Oversee planning and implementation of program faculty
development activities, including developing tools to educate
faculty on ACGME training requirements.
o Train faculty on program evaluation methods to ensure fairness
and consistency in evaluations.
Administration of Program Operations = 30%
o Oversee creation of core surgery resident rotation schedule for
Department of Surgery, including absences such as vacation and
required attendance at events.
o Counsel faculty. PD, APDs on service coverage issues as they
arise.
o Collaborate with PD, APDs and POA in development of program
evaluations that measure resident performance, faculty performance,
educational content of rotations and the overall program. Ensure
evaluations are written and updated in
ACGME competency-based language as outlined in the Program
Requirements.
o Understand and manage financial aspects of program, including
understanding cost of a trainee (salary benefits, CBA costs and
other associated costs).
o Understand allocation agreement for program, including FTE at
each site. Advise and recommend allocation changes to PD through
the GME Position Allocation Committee (GMEPAC).
o In coordination with Administrator of Education Division, plan,
expend and monitor the General Surgery Residency Program.
o With Department staff and GME office, oversee appointment and
payroll.
o Manage staff costs, including salary and other compensation
changes.
Management and Supervision of Staff = 20%
This position oversees at least 3 FTE, including a Manager of
Program Operations; a Program Operations Analyst and a Program
Operations Specialist. There may be other positions that will
report to this position over time.
MINIMUM REQUIREMENTS
Equivalent education/experience will substitute for all minimum
qualifications except when there are legal requirements, such as a
license/certification/registration.
ADDITIONAL REQUIREMENTS
DESIRED QUALIFICATIONS
CONDITIONS OF EMPLOYMENT
Application Process: The application process for UW positions may
include completion of a variety of online assessments to obtain
additional information that will be used in the evaluation process.
These assessments may include Work Authorization, Cover Letter
and/or others. Any assessments that you need to complete will
appear on your screen as soon as you select "Apply to this
position". Once you begin an assessment, it must be completed at
that time; if you do not complete the assessment you will be
prompted to do so the next time you access your "My Jobs" page. If
you select to take it later, it will appear on your "My Jobs" page
to take when you are ready. Please note that your application will
not be reviewed, and you will not be considered for this position
until all required assessments have been completed.
Applicants considered for this position will be required to
disclose if they are the subject of any substantiated findings or
current investigations related to sexual misconduct at their
current employment and past employment. Disclosure is required
under Washington state law .
Committed to attracting and retaining a diverse staff, the
University of Washington will honor your experiences, perspectives
and unique identity. Together, our community strives to create and
maintain working and learning environments that are inclusive,
equitable and welcoming.To request disability accommodation in the
application process, contact the Disability Services Office at
206-543-6450 or dso@uw.edu .COVID-19 VACCINATION
REQUIREMENTEmployees of the University of Washington are required
to be fully vaccinated against COVID-19 unless a medical or
religious exemption is approved. Being fully vaccinated means that
an individual is at least two weeks past their final dose of an
authorized COVID-19 vaccine regimen. As a condition of employment,
newly hired employees will be required to provide proof of their
COVID-19 vaccination. View the Final candidate guide to COVID-19
vaccination requirement webpage for information about the medical
or religious exemption process for final candidates.
Keywords: University of Washington, Seattle , ASSISTANT DIRECTOR GENERAL SURGERY RESIDENCY PROGRAM, Executive , Seattle, Washington
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