ADMINISTRATIVE SERVICES MANAGER
Company: University of Washington
Posted on: January 27, 2023
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and we will be happy to assist you. jump to content Job Location:
Remote/Hybrid, Seattle - South Lake Union Posting Date: 12/14/2022
Closing Info: Open Until Filled Other Compensation: Shift: First
Shift Notes: As a UW employee, you will enjoy generous benefits and
work/life programs. For a complete description of our benefits for
this position, please visit our website, click here. As a UW
employee, you have a unique opportunity to change lives on our
campuses, in our state and around the world. UW employees offer
their boundless energy, creative problem-solving skills and
dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional
growth opportunities and unique resources in an environment noted
for diversity, intellectual excitement, artistic pursuits and
Research and Graduate Education (RGE) at the School of Medicine has
an outstanding opportunity for an Administrative Services Manager
to join their team.
Reporting to the Director, the Administrative Services Manager
(payroll title: Manager) oversees essential daily operations for
RGE with a focus on the 2 FTE administrative support team. The
Administrative Services Manager directly supervises the Outreach
and Events Specialist, directs the work of the Administrative
Specialist who serves as assistant to the Vice Dean, and hires
undergrad student employees as needed. Responsibilities include
financial reporting and fiscal compliance for the unit's
approximately $3 million annual budget including operational funds,
fellowships, gifts, and small grant funding; managing support for
the academic and staff leadership team; supervising staffing for
seminar series, graduate student and postdoctoral professional
development programming, and special events; assuring HR and fiscal
policy administration; and implementing and adapting business
processes in response to new initiatives.
The evolving range of new initiatives taken up in RGE each year
requires a proactive and adaptable approach to work assignments and
skills development and reliable attention to maintaining clear
documentation of roles and procedures. RGE operates in a highly
collaborative environment, working with leadership positions
throughout the school, the University and partner institutions. The
Administrative Services Manager ensures that the highest standards
of work performance and professionalism are met.
DUTIES AND RESPONSIBILITIES
Administrative Operations and Management:
--- Lead and work closely with RGE's 2.5 FTE administrative team to
ensure daily operations.
--- Ensure staff coverage in support of RGE's leadership team.
--- Supervise staffing for seminar series, graduate student and
postdoctoral professional development programming, and special
--- Manage unit resources including equipment, administrative
space, supplies and records in a hybrid work environment.
--- Implement and adapt business processes in response to new
Fiscal Operations and Management:
--- Oversee fiscal policy administration.
--- Manage the unit's budgets, transactional work, reporting, and
compliance for operational budgets, gifts, fellowships, and some
--- Lead and manage data assembly and grant routing associated with
Cancer Consortium subawards, and other grant activity as
--- Manage implementation of funding allocations to SOM
Human Resources and Other Duties:
--- Recruit, hire, train, and manage two full time positions and
occasional student employees.
--- Ensure HR policies are followed.
--- Work with the RGE Director and ABC Shared Services on HR
--- Partner within and beyond RGE as needed on projects and
staffing solutions for new initiatives.
--- Bachelor's degree in business, social sciences, sciences or
--- Four years' relevant experience in managing operations,
training, and supervision of small teams.
--- Ability to organize tasks and projects independently,
effectively and efficiently.
--- Skill to independently navigate and implement policies,
guidance and procedures into daily operations.
--- Experience in the requirements of executive support.
--- Demonstrated expertise with Microsoft Excel for financial
--- Excellent written and oral communication skills and a
demonstrated ability to communicate effectively with a variety of
--- Excellent customer service skills and ability to provide timely
Equivalent education and/or experience may substitute for minimum
--- Experience working in higher education and/or academic research
--- Experience with UW fiscal and business systems including MyFD,
ARIBA, and SAGE, with demonstrated ability to master new online
--- Experience maintaining reliable documentation of work
--- Experience in use of WordPress, Adobe InDesign, and comparable
--- Able to work a flexible schedule as required. This position is
eligible for a hybrid (office and home) work schedule, dictated by
business needs. Able to lift ten pounds. Able to use UW shuttle
system to travel between UW Medicine research sites.
CONDITIONS OF EMPLOYMENT
The application process for UW positions may include completion of
a variety of online assessments to obtain additional information
that will be used in the evaluation process. These assessments may
include Work Authorization, Cover Letter and/or others. Any
assessments that you need to complete will appear on your screen as
soon as you select "Apply to this position". Once you begin an
assessment, it must be completed at that time; if you do not
complete the assessment, you will be prompted to do so the next
time you access your "My Jobs" page. If you select to take it
later, it will appear on your "My Jobs" page to take when you are
ready. Please note that your application will not be reviewed, and
you will not be considered for this position until all required
assessments have been completed.
Applicants considered for this position will be required to
disclose if they are the subject of any substantiated findings or
current investigations related to sexual misconduct at their
current employment and past employment. Disclosure is required
under Washington state law .
Committed to attracting and retaining a diverse staff, the
University of Washington will honor your experiences, perspectives
and unique identity. Together, our community strives to create and
maintain working and learning environments that are inclusive,
equitable and welcoming.To request disability accommodation in the
application process, contact the Disability Services Office at
206-543-6450 or firstname.lastname@example.org .COVID-19 VACCINATION
REQUIREMENTEmployees of the University of Washington are required
to be fully vaccinated against COVID-19 unless a medical or
religious exemption is approved. Being fully vaccinated means that
an individual is at least two weeks past their final dose of an
authorized COVID-19 vaccine regimen. As a condition of employment,
newly hired employees will be required to provide proof of their
COVID-19 vaccination. View the Final candidate guide to COVID-19
vaccination requirement webpage for information about the medical
or religious exemption process for final candidates.
Keywords: University of Washington, Seattle , ADMINISTRATIVE SERVICES MANAGER, Executive , Seattle, Washington
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