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Events & AV Manager

Company: Fred Hutchinson Cancer Research Center
Location: Seattle
Posted on: January 27, 2023

Job Description:

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.
With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.
At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.
The Events and A/V Manager will direct and motivate team while personally assisting in providing high quality service based on requirements and standards associated with meetings, events, and A/V needs. Monitor and control financial and administrative responsibilities. Knowledge of event coordination and audiovisual tech
Primary Job Duties: - Includes, but is not limited to:

  • Manage and supervise the Meeting and A/V Department, includes staff performance reviews.
  • Assist with hiring of new employees.
  • Manage budgets and projects.
  • Oversee operation of audio, video, and communication systems during events.
  • Administrator of EMS and Master Calendar. Includes training for new users, troubleshooting program errors, and day-to-day usage of EMS.
  • Provide training of new hires and ongoing updates when needed.
  • Create monthly report for room use, cancellations, check-ins, and virtual platform use.
  • Oversight of equipment maintenance.
  • Order room supplies and equipment.
  • Maintain a flexible schedule for special events outside of normal work hours/days.
  • Obtain and maintain vendor relationships.
  • All other duties as assigned by the Director of General Operations Services.


    • 3-5 years of experience. Bachelor's Degree preferred.
    • At least three years of leadership/management experience.
    • Working knowledge in Microsoft applications, virtual meeting platforms, and EMS (or equivalent).
    • Working knowledge in the operation and repair of audio gear.
    • Working knowledge of event oversight.
    • Ability to work occasional varied shifts, including nights, weekends and holidays.
    • Excellent customer service skills.
    • Ability to lead and mentor a team.
    • Ability to obtain and maintain full knowledge and understanding of company and department rules and regulations, policies and procedures.


      • EMS Software or knowledge of similar program
      • Set-up, maintenance, monitoring, and troubleshooting of conference room A/V equipment.
      • Identifies, troubleshoots, and resolve issues with A/V and technology components.
      • Responsible for the day-to-day management of frontline support for staff.
      • Proactively maintains A/V equipment as necessary and ensures that supplies are available.
      • Assists users with routine application and hardware problems, shares best practices, and utilizes application knowledge with users.
      • Have an understanding of all things AV related, and event coordination.
      • Coordinated projects, such as the development and implementation of new audio visual installation and enhancements/upgrades.

        This position is patient facing and/or requires access to Fred Hutch clinical facilities. As such, full COVID-19 vaccination is required as a condition of employment, without exception. Booster doses are strongly recommended but not required. If declining a booster, completion of the COVID-19 Vaccination Status Form Questionnaire and COVID-19 Booster Declination Training is required. Because of our immunocompromised patient population, there are no medical or religious accommodations available for any employee who is patient facing and/or requires access to Fred Hutch clinical facilities. Only employees whose positions are fully remote, who are not patient facing and/or require no access to clinical facilities, may apply for medical or religious accommodations. As a condition of employment, newly hired employees must provide proof of vaccination before their first day of employment.
        A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
        Our Commitment to DiversityWe are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.

Keywords: Fred Hutchinson Cancer Research Center, Seattle , Events & AV Manager, Executive , Seattle, Washington

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