ASSISTANT DIRECTOR - FOUNDATIONS CURRICULUM
Company: University of Washington
Posted on: November 19, 2023
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DIRECTOR - FOUNDATIONS CURRICULUM ASSISTANT DIRECTOR - FOUNDATIONS
CURRICULUM Req #: 228238 Department: SCHOOL OF MEDICINE Job
Location: Seattle - South Lake Union Posting Date: 10/31/2023
Closing Info: Open Until Filled Other Compensation: Shift: First
Shift Benefits: As a UW employee, you will enjoy generous benefits
and work/life programs. For a complete description of our benefits
for this position, please visit our website, click here. As a UW
employee, you have a unique opportunity to change lives on our
campuses, in our state and around the world. UW employees offer
their boundless energy, creative problem-solving skills and
dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional
growth opportunities and unique resources in an environment noted
for diversity, intellectual excitement, artistic pursuits and
The School of Medicine has an outstanding opportunity for an
Assistant Director - Foundations Curriculum to join their team.
The Assistant Director - Foundations Curriculum (payroll title:
Academic Services-Assistant Director) serves as the chief
administrative manager for the curriculum for the School of
Medicine (SoM) and reports directly to the Director for Curriculum.
The Assistant Director for the School of Medicine oversees the SoM
curricular records, degree requirements, time schedule, course
fees, and non-clinical electives as they relate to SoM courses
across the five WWAMI (Washington, Wyoming, Alaska, Montana and
This position also oversees the required four year Medicine Health
and Society courses, four year Integration weeks and medical
student research and scholarship to include the Independent
Investigative Inquiry student program, and the Western Student
Medical Research Forum program (WSMRF). The Assistant Director
supervises five professional level staff and one classified staff.
As needed the Assistant Director also supervises graduate student
teaching assistants associated with Foundations Phase curriculum.
The Assistant Director position provides critical communication
between the Curriculum Office and the Office of Academic Affairs,
the University of Washington Curriculum and Registrar Office, the
six first-year teaching sites, and the School's staff and faculty
throughout the WWAMI region.
DUTIES AND RESPONSIBILITIES
Management of SoM Curriculum Operations:
--- Implement SoM Curriculum across five WWAMI (Washington,
Wyoming, Alaska, Montana, Idaho) partner universities who operate
on a semester- based schedule. This includes directing a complex UW
time schedule set-up to appropriately schedule tuition and non
tuition generating WWAMI sections and fees to ensure accurate
tuition billing and financial aid disbursement.
--- Supervise the audit of the SoM Medical Science courses in the
Time Schedule quarterly to guarantee accurate course coding and
coordinate the alignment between time schedule release dates,
registration dates and financial aid for all medical science
--- Manage assignment of course fees for all SoM existing courses.
Advise SoM staff on process to manage fees to include revising and
initiating new course fees.
--- Supervise SoM graduation requirements to include filing
adjustments and work closely with Director of Curriculum and
Registrar team on graduation requirement reporting and impacts.
--- Supervise and collaborate with Assistant Director Clinical
Curriculum and SOM Registrar to build UW DARS (Degree Audit
Reporting System) for SoM.
--- Work closely with SoM Registration team, SoM Financial Aid
Officer and UW Registrar and Director of Curriculum to initiate new
tuition generating programs, and combined and concurrent degree
programs and courses.
--- Supervise work related to non clinical electives for SoM to
include advising SoM Academic Affairs staff and departments on
student course schedule to determine timing of non-clinical
offerings. Advise WWAMI campuses on registration process for
--- Develop and implement new course applications for SoM
Foundation Phase. Partner with faculty to write new course
applications and syllabi. Follow UW guidelines to submit course
applications and advise staff and faculty on application process,
timeline and deadlines.
--- Oversee the administration of the Foundations Phase Curriculum
to include: oversight of the development of the annual block/course
calendar for the 18-month Foundation Phase to assure alignment with
the UW quarter-based academic calendar and five partner university
semester-based academic calendars, and financial aid requirements;
adherence to the change management process for the SOM Foundation
Phase; data gathering and participation in the lessons learned
quality improvement process for the 9 SOM Foundation Phase
integrated blocks; advise and research implementation of programs
in the Foundation Phase such as remediation programs, new course
development, evaluator concern reporting, and major curriculum
changes such as new approaches to board exam timeframes.
--- Lead team meetings, prioritize work for staff, assign work, and
reassign work to staff to accommodate immediate needs and program
priorities as established by Associate Dean for Curriculum.
--- Initiate and oversee quality improvement projects undertaken by
staff to improve efficiency, and communication.
--- Develop, implement and supervise work to operate new
initiatives for SOM Foundations Phase and ongoing continuous
--- Accountable to resolve issues with SoM Health Science T-Wing
teaching classrooms and lecture halls as needed.
--- Works with Health Science Academic Services and Facilities to
establish and implement policy and procedural guidance for use of
the SoM Health Science T-Wing teaching classrooms and lecture
--- Develop Foundations examination proctor policies and resolve
Curriculum staff proctor assignments for Foundation phase
Supervise the Themes and Medicine Health and Society Program:
--- Partner with Medicine, Health and Society (MHS) Course
Directors, Program Operations Specialist, instructors and regional
administrators to develop, maintain and implement the four year MHS
--- Oversee and advise on action steps, priorities and stakeholder
needs to MHS Course Directors, instructors and Program Operations
Specialist and staff.
--- Advise on strategic plans and assist with process for
systematic review and evaluation of continuous curricular
innovation, including development and monitoring of outcomes and
plans of action for improvement.
--- Oversee work of Program Operations Specialist to organize
course retreats to include travel reimbursement for faculty from
the WWAMI region, room reservations, catering, and material
Supervise the SoM Scholarship Program:
--- Oversee management and administration of the Independent
Investigative Inquiry (III) required scholarship program and direct
staff in communicating and promoting this student program to
faculty, staff and students.
--- Develop and implement a structured approach for fulfilling the
Independent Investigative Inquiry requirement for the six different
--- Decision making authority for policies and procedures for the
Independent Investigative Inquiry student program.
--- Supervise the work of the Program Operations Specialist to
collaborate with the Departments of Family Medicine and Global
Health to execute the annual Medical Student Research Poster
--- Supervise the work of the Program Operations Specialist to
provide timely communication to applicable UWSOM medical students
on meeting scholarship requirements.
Special Projects and Other Duties as Assigned:
--- Collect data and information and provides reports for inclusion
in SoM reports and accreditation surveys.
--- Work with the Director of Curriculum on coordinating and
integrating projects impacting all four years of the medical school
--- Master's degree with minimum 2 years curriculum, adult
education or administrative experience.
--- Proven administrative and problem-solving skills.
--- Proven organizational skills which highlight ability to use and
maintain systems to track information and materials.
--- Ability to organize and direct the work of others.
--- Expert computer proficiency with spreadsheets, word processing
and databases in a Windows environment.
--- Ability to interpret and communicate to others complex policies
--- Proven leadership and strong oral and written communication
--- Demonstrated experience working in large, highly structured
--- Ability to work independently with a high degree of
reliability, accuracy and productivity.
--- Ability to handle confidential information responsibly.
--- Demonstrated ability to maintain harmonious working
relationships and effectively address complex and sensitive
--- Proven track record in exercising discretion and independent
judgment effectively in decision-making processes.
--- Ability to work across multiple levels of an organization to
Equivalent education and/or experience may substitute for minimum
--- 1-2 years School of Medicine or University of Washington
experience in curriculum or in higher educational program
--- Experience supervising employees.
--- At least five years of experience in adult education
--- Experience in the methods and systems of project management and
continuous quality improvement are highly desirable.
CONDITIONS OF EMPLOYMENT
The position requires the employee to work beyond a normal work
week (e.g., more than 40 hours a week) and intermittently requires
evening and weekend time to meet project deadlines and attend
The application process for UW positions may include completion of
a variety of online assessments to obtain additional information
that will be used in the evaluation process. These assessments may
include Work Authorization, Cover Letter and/or others. Any
assessments that you need to complete will appear on your screen as
soon as you select "Apply to this position". Once you begin an
assessment, it must be completed at that time; if you do not
complete the assessment, you will be prompted to do so the next
time you access your "My Jobs" page. If you select to take it
later, it will appear on your "My Jobs" page to take when you are
ready. Please note that your application will not be reviewed, and
you will not be considered for this position until all required
assessments have been completed.
Committed to attracting and retaining a diverse staff, the
University of Washington will honor your experiences, perspectives
and unique identity. Together, our community strives to create and
maintain working and learning environments that are inclusive,
equitable and welcoming.To request disability accommodation in the
application process, contact the Disability Services Office at
206-543-6450 or email@example.com .Applicants considered for this position
will be required to disclose if they are the subject of any
substantiated findings or current investigations related to sexual
misconduct at their current employment and past employment.
Disclosure is required under Washington state law .
Keywords: University of Washington, Seattle , ASSISTANT DIRECTOR - FOUNDATIONS CURRICULUM, Executive , Seattle, Washington
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