ASSISTANT DIRECTOR - FOUNDATIONS CURRICULUM

Company: University of Washington
Location: Seattle
Posted on: November 19, 2023

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you. jump to content ASSISTANT DIRECTOR - FOUNDATIONS CURRICULUM ASSISTANT DIRECTOR - FOUNDATIONS CURRICULUM Req #: 228238 Department: SCHOOL OF MEDICINE Job Location: Seattle - South Lake Union Posting Date: 10/31/2023 Closing Info: Open Until Filled Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The School of Medicine has an outstanding opportunity for an Assistant Director - Foundations Curriculum to join their team.

The Assistant Director - Foundations Curriculum (payroll title: Academic Services-Assistant Director) serves as the chief administrative manager for the curriculum for the School of Medicine (SoM) and reports directly to the Director for Curriculum. The Assistant Director for the School of Medicine oversees the SoM curricular records, degree requirements, time schedule, course fees, and non-clinical electives as they relate to SoM courses across the five WWAMI (Washington, Wyoming, Alaska, Montana and Idaho) states.

This position also oversees the required four year Medicine Health and Society courses, four year Integration weeks and medical student research and scholarship to include the Independent Investigative Inquiry student program, and the Western Student Medical Research Forum program (WSMRF). The Assistant Director supervises five professional level staff and one classified staff. As needed the Assistant Director also supervises graduate student teaching assistants associated with Foundations Phase curriculum. The Assistant Director position provides critical communication between the Curriculum Office and the Office of Academic Affairs, the University of Washington Curriculum and Registrar Office, the six first-year teaching sites, and the School's staff and faculty throughout the WWAMI region.

DUTIES AND RESPONSIBILITIES

Management of SoM Curriculum Operations:
--- Implement SoM Curriculum across five WWAMI (Washington, Wyoming, Alaska, Montana, Idaho) partner universities who operate on a semester- based schedule. This includes directing a complex UW time schedule set-up to appropriately schedule tuition and non tuition generating WWAMI sections and fees to ensure accurate tuition billing and financial aid disbursement.
--- Supervise the audit of the SoM Medical Science courses in the Time Schedule quarterly to guarantee accurate course coding and coordinate the alignment between time schedule release dates, registration dates and financial aid for all medical science courses.
--- Manage assignment of course fees for all SoM existing courses. Advise SoM staff on process to manage fees to include revising and initiating new course fees.
--- Supervise SoM graduation requirements to include filing adjustments and work closely with Director of Curriculum and Registrar team on graduation requirement reporting and impacts.
--- Supervise and collaborate with Assistant Director Clinical Curriculum and SOM Registrar to build UW DARS (Degree Audit Reporting System) for SoM.
--- Work closely with SoM Registration team, SoM Financial Aid Officer and UW Registrar and Director of Curriculum to initiate new tuition generating programs, and combined and concurrent degree programs and courses.
--- Supervise work related to non clinical electives for SoM to include advising SoM Academic Affairs staff and departments on student course schedule to determine timing of non-clinical offerings. Advise WWAMI campuses on registration process for non-clinical electives.
--- Develop and implement new course applications for SoM Foundation Phase. Partner with faculty to write new course applications and syllabi. Follow UW guidelines to submit course applications and advise staff and faculty on application process, timeline and deadlines.
--- Oversee the administration of the Foundations Phase Curriculum to include: oversight of the development of the annual block/course calendar for the 18-month Foundation Phase to assure alignment with the UW quarter-based academic calendar and five partner university semester-based academic calendars, and financial aid requirements; adherence to the change management process for the SOM Foundation Phase; data gathering and participation in the lessons learned quality improvement process for the 9 SOM Foundation Phase integrated blocks; advise and research implementation of programs in the Foundation Phase such as remediation programs, new course development, evaluator concern reporting, and major curriculum changes such as new approaches to board exam timeframes.
--- Lead team meetings, prioritize work for staff, assign work, and reassign work to staff to accommodate immediate needs and program priorities as established by Associate Dean for Curriculum.
--- Initiate and oversee quality improvement projects undertaken by staff to improve efficiency, and communication.
--- Develop, implement and supervise work to operate new initiatives for SOM Foundations Phase and ongoing continuous process improvement.
--- Accountable to resolve issues with SoM Health Science T-Wing teaching classrooms and lecture halls as needed.
--- Works with Health Science Academic Services and Facilities to establish and implement policy and procedural guidance for use of the SoM Health Science T-Wing teaching classrooms and lecture halls.
--- Develop Foundations examination proctor policies and resolve Curriculum staff proctor assignments for Foundation phase examinations.

Supervise the Themes and Medicine Health and Society Program:
--- Partner with Medicine, Health and Society (MHS) Course Directors, Program Operations Specialist, instructors and regional administrators to develop, maintain and implement the four year MHS curriculum.
--- Oversee and advise on action steps, priorities and stakeholder needs to MHS Course Directors, instructors and Program Operations Specialist and staff.
--- Advise on strategic plans and assist with process for systematic review and evaluation of continuous curricular innovation, including development and monitoring of outcomes and plans of action for improvement.
--- Oversee work of Program Operations Specialist to organize course retreats to include travel reimbursement for faculty from the WWAMI region, room reservations, catering, and material development.

Supervise the SoM Scholarship Program:
--- Oversee management and administration of the Independent Investigative Inquiry (III) required scholarship program and direct staff in communicating and promoting this student program to faculty, staff and students.
--- Develop and implement a structured approach for fulfilling the Independent Investigative Inquiry requirement for the six different selectives.
--- Decision making authority for policies and procedures for the Independent Investigative Inquiry student program.
--- Supervise the work of the Program Operations Specialist to collaborate with the Departments of Family Medicine and Global Health to execute the annual Medical Student Research Poster Session.
--- Supervise the work of the Program Operations Specialist to provide timely communication to applicable UWSOM medical students on meeting scholarship requirements.

Special Projects and Other Duties as Assigned:
--- Collect data and information and provides reports for inclusion in SoM reports and accreditation surveys.
--- Work with the Director of Curriculum on coordinating and integrating projects impacting all four years of the medical school curriculum.


MINIMUM REQUIREMENTS
--- Master's degree with minimum 2 years curriculum, adult education or administrative experience.

Additional requirements:
--- Proven administrative and problem-solving skills.
--- Proven organizational skills which highlight ability to use and maintain systems to track information and materials.
--- Ability to organize and direct the work of others.
--- Expert computer proficiency with spreadsheets, word processing and databases in a Windows environment.
--- Ability to interpret and communicate to others complex policies and procedures.
--- Proven leadership and strong oral and written communication skills.
--- Demonstrated experience working in large, highly structured environments.
--- Ability to work independently with a high degree of reliability, accuracy and productivity.
--- Ability to handle confidential information responsibly.
--- Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.
--- Proven track record in exercising discretion and independent judgment effectively in decision-making processes.
--- Ability to work across multiple levels of an organization to achieve results.

Equivalent education and/or experience may substitute for minimum requirements.

DESIRED REQUIREMENTS
--- 1-2 years School of Medicine or University of Washington experience in curriculum or in higher educational program management.
--- Experience supervising employees.
--- At least five years of experience in adult education
--- Experience in the methods and systems of project management and continuous quality improvement are highly desirable.

CONDITIONS OF EMPLOYMENT
The position requires the employee to work beyond a normal work week (e.g., more than 40 hours a week) and intermittently requires evening and weekend time to meet project deadlines and attend meetings.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. ______________________________________________________________ Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .
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Keywords: University of Washington, Seattle , ASSISTANT DIRECTOR - FOUNDATIONS CURRICULUM, Executive , Seattle, Washington