CLINICAL RESEARCH FINANCE MANAGER

Company: University of Washington
Location: Seattle
Posted on: March 19, 2023

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you. jump to content Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Department of Medicine: Oncology has an outstanding opportunity for a Clinical Research Finance Manager to join their team.

POSITION PURPOSE
The purpose of this position is to manage the research operations and administration of the GU Oncology Program. This position reports to the GU Clinical Research Faculty Director and the Division Finance Manager. Functional areas include, assisting with writing and submitting grants, research post- award financial operations, overseeing Clinical Trials Management Software Oncore, managing program resources for active projects, revenue cycle strategy and development, supervision of fiscal and administrative operations staff, and participating in research planning for program development. This position requires strong per and post award management, revenue cycle development, compliance, and regulations.

Medical Oncology is a Division within the Department of Medicine. The Division has as its primary mission, to improve cancer care by moving discoveries made in the laboratory to a clinical setting and finding new and innovative ways to use existing therapies. Our vision is to be national leaders in oncology translational medicine.

The Division of Medical Oncology is primarily located in the Seattle Cancer Care Alliance (SCCA), on the Fred Hutchinson Cancer Research Center campus, but also has faculty and staff located at University of Washington (UW) Medical Center, Harborview Medical Center, the VA Puget Sound Health Care System, and South Lake Union. This position interacts closely with multiple process partners, including SCCA, UW, and FHCRC clinical and administrative departments, and multiple regulatory committees.

This position is key to the success of the GU Oncology Program, promoting timely and efficient study start-up while ensuring the Program's clinical research studies are compliant and financially sound. This will require a strong partnership with faculty and staff both within and external to the program.

The GU clinical research program is a fast paced rapidly growing team with 8 faculty and 10+ research, operations and administrative staff. At any given time, the GU Program has over 25 open studies, which generates critical research funding and discovery mechanisms as well as bringing much-needed investigational treatments to oncology patients with few or no other options

DUTIES AND RESPONSIBILITIES

FINANCE ADMINISTRATION (70%)

• Understand and appropriately utilize multiple sources of income, including clinical trial contracts, federal grants, foundation grants, and gift accounts.
  
• Assure fiscal integrity and compliance with federal, state, sponsor, and institutional policies.
  
• Prepare budget proposals for grants, contracts, gifts, and operating funds requests.
  
• Oversee allocation of faculty and employee salaries to appropriate project budgets, including UW compliance controls of GCCR and eFECs.
  
• Oversee all procurement, accounts payable and accounts receivable, including complex invoicing to clinical trial sponsors.
  
• Oversee budget reconciliation and perform budget closeout and reporting processes.
  
• Provide regular financial reports for investigators and administration; create budget expenditure reports for individual projects, and overall budget projections for the group.
  
• Work with the GU Clinical Research Director and Research Manager to develop long-term strategic objectives.
  
• Negotiate assigned components of research collaboration agreements.
  
• Identify new funding and collaboration opportunities.
  
• Develop grant application timelines and manage pre-award grant submission process.
  
• Participate in writing the assigned sections of grant applications, and in reviewing research contracts.
  
• Issue and manage sub awards.
  
• Oversee post award processes of awarded grants and contracts.
  
• Manage timelines, reports, renewals, and closeouts of all active grants and contracts.
  
• Other duties/projects as assigned.
  
  ADMINISTRATION AND PERSONNEL MANAGEMENT (30%)
  
• Hire and supervise operations and administrative staff; responsible for all HR matters including promotion, performance evaluation and corrective action.
  
• Serve as the liaison between the program and UW Human Resources to resolve personnel issues.
  
• Oversee faculty appointment and promotion processes.
  
• Assist with visa applications.
  
• Provide high level administrative support, supervising 1-2 FTE who provide support.
  
• Oversee CV's, biosketchs, Other Support and other vital faculty documents.
  
  LEAD RESPONSABILITIES
  
• Serve as Program expert on clinical trial budgeting and revenue cycle development, policies, and compliance.
  
  MINIMUM REQUIREMENTS
  
• Bachelor's Degree in accounting, finance, or business AND three or more years experience in post award financial management or equivalent combination of education and experience.
  
  Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
  
  ADDITIONAL REQUIREMENTS
  
• A-Z grant application experience for federal and non federal sponsors.
  
• Ability to work effectively and efficiently in a group environment.
  
• Exceptional organizational and customer service skills.
  
• Strong written and oral presentation skills.
  
• Ability to communicate effectively with all levels of faculty, management and clinical research staff.
  
• Advanced computer use skills, such as Excel, and ability to learn new systems quickly and comprehensively.
  
• Ability to work independently and make decisions as necessary.
  
• Ability to manage multiple priorities and to coordinate projects in a complex organization.
  
• Must be highly organized, service-oriented, team-oriented, flexible and resourceful.
  
  DESIRED
  
• Prior UW fiscal experience.
  
• Comprehensive knowledge of the rules of allocable, allowable, reasonable.
  
  WORKING CONDITIONS
  
• Fast-paced office environment, with a high volume of often-complex projects. The work is deadline driven and requires rapid and frequent communications, not only between individuals, but also by computer and/or telephone for much of the day. Projects may require travel between affiliate locations to facilitate budgeting communication or training. Work week regularly exceeds 40 hours per week.
  
• The position is located in a clinical and research environment that is located at the Seattle Cancer Care Alliance on the Fred Hutchison Cancer Research Center campus.
  
• This position requires a flexible work schedule. Stringent deadlines from sponsor organizations/companies to meet deadlines may require overtime including occasional evening and weekend overtime.
  
  Application Process:
  The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .
  
  Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .COVID-19 VACCINATION REQUIREMENTGovernor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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