Human Resources Specialist (Leave Administration)
Posted on: May 15, 2022
Job Title: Human Resources Specialist (Leave Administration)
Days Off: Saturday & Sunday
Pay Range: $53,332.56 - $60,341.04 annually
Shift: Office Day
Location: Hybrid WFH and In-Office at 515 3rd Ave, Seattle, WA
Insurance Benefits: Medical (no premiums/payroll deductions for
employee coverage), Dental, Life, Long-term Disability
Other Benefits: Employee Assistance Program (EAP), Flexible
Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days
per year), Retirement Plan
The Human Resources Specialist is responsible for providing support
to a variety of agency-wide human resources functions. Primary
responsibilities are in the areas of benefits and leave and
accommodations as outlined below, but the HR Specialist will also
perform work relating to all departmental activities, including:
recruitment, orientation, training, records and data management,
MAJOR DUTIES AND RESPONSIBILITIES
Leaves and Accommodations
Tracks and documents employee medical leaves of absence and other
FMLA or agency-approved leaves. This includes preparing & sending
the initial information packet, following up on submission of
required forms, as well as tracking and doing data entry for
FMLA/medical leave attendance.
Coordinates regular meetings with the HR Director and HR Manager,
and other agency managers as necessary to discuss the status of
employees on leave.
Assists supervisors and the payroll manager with the timesheets for
employees on leave to ensure accurate data entry and processing for
compliance with agency policy.
Communicates regularly with physicians and nurses to obtain
documentation and track the progress of employees managing
disabilities, with work-related injuries, or on leave.
Coordinates the interactive agency accommodation process with
employees and supervisors.
Maintains records on all accommodations, both short-term and
continuous, producing reports as needed.
Maintains employee medical files & records.
Providing guidance, interpretation and consultation for managers on
complex leave issues - FMLA, Short/Long-Term disability, leave as
an accommodation under the ADA, and other types of LOA.
Working closely with managers to resolve FMLA issues and identify
patterns of absence that may need investigation.
Designing and delivering training presentations and other resources
for managers and departments to educate them about FMLA,
disability, leave of absence and other leave topics.
Participating in regular meetings with departments and HR Business
Partners to discuss and resolve department-specific leave issues
Providing input to improve FML and LOA processes and procedures
based on system and administration needs.
Upon receipt of LTD claim - verifying employee portions, gathering
all necessary data (job description, W-2, payroll data for 12
months, STD records/approval, and supporting documentation of LTD
enrollment and deductions) and completing UNUM Employer
Maintains professional and technical knowledge by attending
in-house and external training and development programs as
Provides ongoing backup support for the benefits administration
from start to finish.
Participates in HRIS data entry and maintenance which includes but
is not limited to tracking positions, new hires & terminations,
payroll status changes, performance evaluations, training records,
updating tables and generating ad hoc reports as required and
Processes standard employment verifications according to department
Act as central liaison for the Human Resources Department when
needed, including acting as resource for information to the HR
Assistants, supervisors, and staff.
Maintaining HR office records, both electronic and paper, and
integrating several types of software, such as spreadsheet,
database, word processing, to generate specific working documents,
reports, and forms.
Conducts the background checks as needed
Other duties as assigned by the HR Director.
Bachelor degree in Business Administration or equivalent degree.
Equivalent experience or a combination of education and work
experience may be substituted for degree.
1 year relevant experience in general human resources required.
Knowledge of the principles of personnel, benefits administration,
personnel files and records management, and effective customer
Understanding of HR practices and principles, and all applicable
employment, payroll, benefits, health, and safety laws and
regulations in the US.
Strong computer skills in monitoring and assuring the
confidentiality and proper maintenance of human resources database,
files and reports.
Skill in assessing and prioritizing multiple tasks, projects and
demands. Ability to handle multiple tasks concurrently.
Skill in establishing and maintaining effective working relations
with co-workers and others.
Ability to deal with agitated and angry individuals and resolve
Appropriate safeguarding and handling of confidential and
Demonstrated respect for diversity and commitment to developing
multicultural competency sensitivity.
Subscribe to philosophy of cooperation and continuity across
programs, and of consideration and respect for clients.
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions. While performing the duties of this job, the
employee will be required to sit, communicate with other employees,
required to lift and carry items weighing up to 25 pounds and to
operate computer hardware systems. Specific vision abilities
required by the job include
close vision, distance vision, color vision, peripheral vision,
depth perception, and the ability to adjust focus. Considerable
stress may occur.
EQUAL OPPORTUNITY EMPLOYER
DESC is committed to diversity in the workplace, and promotes equal
employment opportunities for all staff members and applicants. The
Agency will not discriminate against any employee or applicant for
employment on the basis of race, creed, color, sex, sexual
orientation, age, national origin, marital status, or the presence
of any sensory, mental or physical disability in any employment
practice, unless based on a bona fide occupational qualification.
Women and minorities are encouraged to apply.
Keywords: DESC, Seattle , Human Resources Specialist (Leave Administration), Human Resources , Seattle, Washington
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